Eleventh Judicial Circuit of Florida, Miami-Dade County Document Filing Requirements

CRITICAL

Applies to

Notice of hearing

The setting party must provide a Notice of Hearing containing Zoom information and appearance instructions to the opposing party and file it with the Clerk; the courtMAP-generated NOH is not sufficient.

The setting party must provide a Notice of Hearing (NOH) with Zoom information and instructions on how to appear to the opposing party and must file notice with the Clerk. The NOH automatically generated by courtMAP is not suffient as it does not reflect the Zoom meeting information.

CRITICAL

Applies to

Joint pretrial conference checklist

Parties must meet and confer and produce a joint pre-trial conference checklist at the pre-trial conference and a joint pre-trial stipulation as required by the case management and jury trial orders.

The parties must meet and confer and produce a joint pre-trial conference checklist (see attachments on the webpage) at the pre-trial conference and must meet and confer and produce a joint pre-trial stipulation as required by the case management and jury trial orders.

CRITICAL

Applies to

Proposed order

The underlying motion must be filed with the Clerk before uploading any proposed order, or the proposed order will be rejected and must be resubmitted.

The Motion attached to the Agreed Order must be filed with Clerk prior to uploading any proposed orders. Failure to do so will result in the proposed order being rejected and require you to resubmit the proposed order.

CRITICAL

Applies to

Motion for final judgment in garnishment

Motions for final judgment in garnishment must state the legal and factual basis for taxing garnishment costs and show the calculation used to reach the judgment total unless the total matches.

Motions for final judgment in garnishment must state legal and factual basis for entitlement to tax garnishment costs. The motion must also show the calculation the plaintiff is using to arrive at the judgment total in the proposed final judgment in garnishment unless the total matches.

CRITICAL

Applies to

Motion for substitution of counsel

Motions for substitution of counsel must comply with Rule 2.505 and certify the incoming counsel conferred with current counsel, reviewed the docket, and is aware of upcoming deadlines.

Motions for Substitution of Counsel must comply with the requirements of Fla. R. Gen. Prac. & Jud. Admin. 2.505 and certify that the incoming counsel has conferred with current counsel, reviewed the case docket, and is aware of all upcoming depositions, hearings, and other deadlines in the case.

CRITICAL

Applies to

Court filings

Must include

ai disclosure

Any party that uses generative AI to prepare court filings must comply with Administrative Order 26-04 requiring disclosure of AI use.

Please also see Administrative Order 26-04 Re: Disclosure of Use of Generative Artificial Intelligence by Attorneys and Self-Represented Litigants. If any party uses generative artificial intelligence to prepare any court filings, then the party is required to follow this Administrative Order, which is attached to this webpage.

CRITICAL

Applies to

Ex parte motion to compel

Proposed orders granting ex parte motions to compel discovery will be rejected unless the motion alleges a complete failure to respond or object to discovery with no request for extension of time, per Administrative Order 06-09.

The Court will also reject proposed orders granting ex parte motions to compel discovery if the motion does not comply with Administrative Order 06-09. Among other things, Administrative Order 06-09 states, "an ex parte order compelling discovery may be entered only when the motion to compel alleges a complete failure to respond or object to discovery, and there has been no request for extension of time." (Emphasis added).

CRITICAL

Applies to

Proposed order

Orders must contain all required information with no blanks and include all parties on the service list; incomplete orders will be rejected and must be resubmitted.

In addition, the Court requires that orders contain all information required (i.e., no blanks shall be left). Incomplete orders will be rejected, and you will be asked to resubmit the proposed order with the complete information. Please ensure that ALL parties have been included on the service list.

CRITICAL

Applies to

Proposed order

Proposed orders that do not comply with Administrative Order 22-02 will be rejected as of November 15, 2022.

As of November 15, 2022, any proposed order that does not comply with the requirements of administrative order 22-02 will be rejected.

CRITICAL

Applies to

Ex parte motion to compel

Proposed orders on ex parte motions to compel discovery will be rejected or denied unless the motion complies with Administrative Order 06-09 and Florida Rule of Civil Procedure 1.202.

In addition, proposed orders on ex-parte motions to compel discovery will be rejected and/or denied if the motion fails to comply with administrative order 06-09 or Florida Rule of Civil Procedure 1.202.

CRITICAL

Applies to

Proposed order

All proposed orders submitted by counsel must include the Docket Index Number (or E-filing Number), Date Filed, and the Full Name of the Motion per Administrative Order 22-02.

Administrative Order 22-02 requires ALL proposed orders submitted by counsel include the following: Docket Index Number: _______________________ or E-filing Number _______________ Date Filed: ______________________ Full Name of Motion: ___________________________________________

CRITICAL

Applies to

Proposed order

Relevant underlying documents must be submitted as 'Supporting Documents' with the proposed order, or the proposed order may be rejected due to docketing delays.

SUPPORTING DOCUMENTS: Please submit the relevant underlying document(s) as “Supporting Documents” with the Proposed Order (e.g., settlement agreement, stipulation for substitution of counsel, motion, complaint (if complaint is relevant to motion), etc.). Because of docketing delays, failure to do so may result in your proposed order being rejected and you will be asked to resubmit the relevant documents as attachments to the motion.

CRITICALCriminal cases

Applies to

Motion to set aside bench warrant

If the case has a bond that was estreated, the motion must include a bondsperson affidavit confirming the surety is willing to remain on bond; failure may result in denial.

If there is a bond on the case that was estreature, the motions must attach an affidavit from the bondsperson that the surety is willing to remain on bond. Failure to do so may result in denial of the motion.

CRITICALCriminal cases

Applies to

Hearing request

A hearing-setting request must include the written motion, defendant’s name, case number, matter to be addressed, and whether an interpreter or the defendant is required.

The request should include the written motion, defendant’s name, case number, motion/matter to be addressed, whether an interpreter is required, and whether the defendant’s presence is required .

CRITICALCriminal cases

Applies to

Notice of hearing

The defendant must file a return-of-property hearing notice stating the hearing date, time, physical address, and Zoom meeting ID.

Then, defendant must file a notice of hearing indicating the date, time, physical address, and zoom meeting ID for the motion calendar hearing date for your motion for return of property.

CRITICALCriminal cases

Applies to

Evidentiary hearing

Evidentiary hearings are held in person.

All evidentiary hearings are held in person .

CRITICALCriminal cases

Applies to

Bench warrant motion hearing

Motions to set aside a bench warrant must be heard in person unless the Court allows otherwise.

Motions to set aside bench warrant must be heard in person, unless otherwise allowed by the Court.

CRITICALCivil cases

Applies to

Emergency motion

Must include

certificate of conference

Emergency motions involving represented parties must include a statement that opposing counsel was notified in an attempt to resolve the matter amicably.

If there is an opposing lawyer, the motion must contain a statement indicating that opposing counsel has been notified in an attempt to resolve the matter in an amicable manner.

CRITICALCivil cases

Applies to

Petition with proposed order

Filings of petitions with proposed orders in CourtMap must include the established checklist certification forms as supporting documents.

As of September 1, 2020, filings of petitions with proposed orders in CourtMap must include established checklist certification forms as supporting documents with your submissions.

CRITICALCivil cases

Applies to

Proposed order stipulation substitution of counsel

The proposed order on substitution of counsel must include the substituted attorney's name and bar number within the body of the order.

Additionally, the name and bar number of the substituted attorney must be included within the body of the proposed order.

CRITICALCivil cases

Applies to

Notice of hearing

Notices of hearing for all hearings, special sets, or motion calendar must include the docket entry number (and on request forms, if applicable).

All hearings, special sets or motion calendar must have the docket entry number on the notice of hearing (and, if applicable, the request forms).

CRITICALCivil cases

Applies to

Proposed order stipulation substitution of counsel

Orders on stipulations for substitution of counsel must be submitted with the client's written consent.

If you are submitting an order on a Stipulation for Substitution of Counsel, you must submit the written consent of the client.

CRITICALCivil cases

Applies to

Emergency motion

Emergency motions must contain a certification that the matter is a true emergency that cannot wait for a motion calendar; matters delayed by the filer may not be submitted as emergencies.

If your motion is a true emergency, the motion must contain a certification that the matter is a true emergency and cannot wait to be heard during a motion calendar.

CRITICALCivil cases

Applies to

Order on motion to withdraw as counsel

Motions to withdraw as counsel must use the court's form order found on the court's website.

On motions to withdraw as counsel, you must use our form order found on our web site.

CRITICALCivil cases

Applies to

Checklist certification form

The checklist's certification of compliance must be signed by the lawyer, and if compliance cannot be certified the matter must be set for a special set hearing (filers are held accountable under the law for inaccurate certifications).

Please be aware that the checklist contains a certification of compliance which must be signed by the lawyer. If you cannot certify compliance with the requirements listed on the checklist, set the matter for a special set hearing.

CRITICALCivil cases

Applies to

Special set request

Hearings longer than one half hour require submission of the special-set form to the judicial assistant with the court's request form, the motion, and other relevant materials attached.

If you are attempting to schedule a hearing for more than one half hour, you must submit the special-set form found on our web site to the judicial assistant. Please attach a copy of the court's request form, the motion and any other relevant materials to your submission.

CRITICALCivil cases

Applies to

Ex parte motion to compel

Must include

certificate of conference

Ex parte motions to compel must contain the Rule 1.380(a)(2) certification of good faith effort, and failure to confer before filing may result in sanctions.

Ex-Parte Motions to Compel must contain a certification of “good faith effort” required by Rule 1.380(a)(2). Failure to confer prior to submitting a motion to compel may subject you to sanctions.

CRITICAL

Applies to

Short form financial affidavit

Must include

case number

When temporary support is alleged in the pleadings, both parties must complete a Short Form Financial Affidavit and email it to the case manager with their case number and name in the subject line.

In cases where temporary support issues have been alleged in the pleadings, both parties must fill out a Short Form Financial Affidavit and email the form to the case manager at mpestana-coll@jud11.flcourts.org. Please include your case number and your name in the subject line of the email.

CRITICAL

Applies to

Acknowledgment of paternity

Must include

case number

Fathers seeking temporary visitation without legally established paternity must complete an Acknowledgment of Paternity form and email it to the case manager with their case number and name in the subject line.

Any father seeking an order for temporary visitation, who has not had paternity legally established or who was not married to the child's mother at the time of the child's birth, must fill out an Acknowledgment of Paternity form and email the form to the case manager at mpestana-coll@jud11.flcourts.org. Please include your case number and your name in the subject line of the email.

CRITICAL

Applies to

Firearm affidavit

Must include

case number

Respondents must complete a Firearm Affidavit describing all firearms and ammunition and email it to jlaso@jud11.flcourts.org with their case number and name in the subject line.

Respondents must fill out a Firearm Affidavit form describing any and all firearms and ammunition in their possession and email the form to jlaso@jud11.flcourts.org. Include your case number and your name in the subject line of the email.

CRITICAL

Applies to

Evidence

All evidence a party seeks to introduce must be in English or translated into English.

All evidence a party is seeking to introduce must be in English or translated into English.

CRITICALCivil cases

Applies to

Orders and notices of hearing

Orders and notices of hearing must include the docket/index identifier required by Administrative Order 22-02.

AO 22-02 requires the inclusion of docket/index identifiers in orders and notices of hearing.

CRITICALCivil cases

Applies to

Motion

Must include

proposed order

Every motion must be accompanied by a proposed order submitted on courtMAP or the Court will not be alerted to the motion.

The Court is NOT alerted to the filing of a motion unless a proposed order is submitted on courtMAP. For example, if you receive an order to progress and you file a motion for extension, the Court will not see your motion for extension unless a proposed order is submitted on courtMAP.

CRITICALCivil cases

Applies to

Emergency petition motion

Emergency petitions/motions must contain a certification that the matter is a true emergency that cannot wait for the motion calendar.

The Petition/Motion must contain a certification that the matter is a true emergency and cannot wait to be heard during a motion calendar.

CRITICALCivil cases

Applies to

Proposed order

Proposed orders for matters already heard by the Court must include the words 'Post Hearing' in the title.

If the matter has been heard by the court, include the words “Post Hearing” in the title of your proposed order. That signals to the case manager that the Court has considered and ruled upon any issues during the hearing.

CRITICALCivil cases

Applies to

Order

The AO 22-02 information must be placed at the very top of the order under the title (not in the body) and may be provided either as the docket entry number or as the e-filing number, filing date, and motion name.

The required information goes at the very top of the order and under the title of the order. The required information does not go in the body of the order. There are two ways to comply with AO 22-02. Either one is sufficient. 1) Typing the docket entry number, e.g., DE 40, or 2) Typing the e-filing information, i.e., the e-filing number, the date filed, and the name of the motion.

CRITICALCivil cases

Applies to

Post hearing proposed order

A proposed order submitted after a hearing must be accompanied by a cover letter including the hearing details and the Court's oral ruling.

If you are submitting a proposed order after a hearing, you must submit a cover letter that includes the hearing details and the Court's oral ruling.

CRITICALCivil cases

Applies to

Checklist

Checklists are mandatory; setting a matter for hearing does not relieve counsel of the duty to file the appropriate checklist.

Checklists are mandatory not optional. Setting a matter for hearing on an issue that otherwise requires a checklist will not relieve counsel of the duty to file the appropriate checklist.

CRITICALCivil cases

Applies to

Emergency petition motion

Emergency petitions/motions must state that opposing counsel was notified in an attempt to resolve the matter amicably.

Emergency Petition/Motion MUST contain a statement indicating that opposing counsel has been notified in an attempt to resolve the matter in an amicable manner.

CRITICAL

Applies to

Executed rights waiver form

Executed Rights Waiver Forms should be submitted before a plea colloquy begins.

Executed Rights Waiver Forms should be submitted before a plea colloquy begins.

CRITICAL

Applies to

Motion to compel discovery

Must include

certificate of conference

Discovery motions to compel or for sanctions require an attorney-signed certification of conferral describing the conferral efforts.

No pretrial motion to compel discovery or motion for sanctions under Rule 3.220(n) will be heard unless the moving party includes a certification, signed by an attorney of record in the attorney's individual name, that he or she has conferred or attempted to confer with the party failing to make discovery in an effort to secure the information or material without action by the Court. This certification shall include a brief, non-argumentative description of the efforts or attempted efforts made.

CRITICAL

Applies to

Motion to set aside bench warrant

Must include

bondsperson affidavit

Motions to set aside bench warrants must be heard in person, unless otherwise allowed by the Court. If there is a bond on the case that was entreated, the motions must attach an affidavit from the bondsperson that the surety is willing to remain on bond. Failure to do so may result in denial of the motion.

Motions to set aside bench warrants must be heard in person, unless otherwise allowed by the Court. If there is a bond on the case that was entreated, the motions must attach an affidavit from the bondsperson that the surety is willing to remain on bond. Failure to do so may result in denial of the motion.

CRITICAL

Applies to

Rights waiver

Must include

signature blocks

A notarized rights waiver (including waived rights and deportation consequences) is required for counsel to appear for trial check-in or take a plea on the Defendant's behalf.

A duly executed waiver is required from the Defendant for the defense attorney to appear for trial check-in and to take a plea on behalf of the Defendant. The waiver must include the rights the Defendant waives and the deportation consequences because of taking the plea. The rights waiver must be signed by the Defendant and notarized.

CRITICALCivil cases

Applies to

Post trial motion

Must include

proposed order

Motions for rehearing, reconsideration, new trial, and other post-trial motions on entitlement to fees and costs are not heard on Motion Calendar and must be submitted with a proposed order through Proposed Orders in courtMAP.

These motions will not be heard on Motion Calendar. Submit the motion, together with a proposed order, through courtMAP under Proposed Orders.

CRITICALCivil cases

Applies to

Hearing request

Attach the filed motions and all supporting documents when scheduling the hearing.

The filed motion(s) and all supporting documents must be attached when the hearing is scheduled (see below regarding supplemental submissions and responses).

CRITICALCivil cases

Applies to

Motion submission

Include as exhibits or supporting documents all materials the Court will need to review the motion.

Please submit as exhibits/supporting documents all documents the Court will need when reviewing the motion.

CRITICALCivil cases

Applies to

Special set hearing request

A completed Special Set Hearing Request Form must be submitted for a special set hearing.

Completed Special Set Hearing Request Form, available in the Documents section of the webpage;

CRITICALCivil cases

Applies to

Notice of cancellation

To request cancellation of a special set hearing, prepare a proposed Notice of Cancellation stating the reason.

Prepare a PROPOSED Notice of Cancellation, which must specify the reason for the cancellation.

CRITICALCivil cases

Applies to

Evidence exhibit

Each side must mark the first page of every document it intends to introduce as evidence, using numbers for plaintiffs and letters for defendants.

Mark the first page of each document it intends to introduce into evidence. Plaintiff with numbers/Defendant with letters.

CRITICALCivil cases

Applies to

Notice of hearing

A special set hearing is scheduled only when CourtMAP emails an “Approved” status; CourtMAP then generates and files the Notice of Hearing, which parties must not prepare themselves.

The hearing is not scheduled until you receive an email from CourtMAP that specifically reflects the status as “Approved.” Once approved, the CourtMAP system will generate and file the Notice of Hearing. Do not prepare a Notice of Hearing.