Eleventh Judicial Circuit of Florida, Miami-Dade County Electronic Filing Rules

CRITICALCivil cases

Applies to

Audio recording request

Requests for audio recordings of proceedings must be submitted electronically via the Court Reporting Services instructions on the 11th Judicial Circuit website.

All requests for copies of audio recordings of judicial proceedings by attorneys of record, parties to a case, and self-represented litigants shall be submitted electronically by following the instructions online under Court Reporting Services of the 11th Judicial Circuit website (jud11.flcourts.org).

CRITICAL

Applies to

Motion and notice of hearing

A copy of the motion and notice of hearing must be submitted through CourtMAP at least two business days before the foreclosure hearing date.

A copy of the motion and notice of hearing must be submitted through Courtmap within two (2) business days prior to the hearing date.

CRITICAL

Applies to

Case management report and order

A Case Management Report and Order must NOT be submitted if any of seven conditions apply (existing case management order, set for trial, inactive status, moratoria, F.S. 51.011, FWOP notice absent a written good cause showing, or uncontested case).

DO NOT submit a Case Management Report and Order if: 1. There is already an EXISTING CASE MANAGEMENT ORDER setting forth all pretrial deadlines. 2. Your case is already set for trial. 3. Your case is currently on inactive status by court order. 4. Your case is subject to current moratoria. 5. Your case is subject to F.S. 51.011 6. If your case has been Noticed for Lack of Prosecution Hearing (FWOP) unless it is being attached to your WRITTEN GOOD CAUSE SHOWING. 7. Your case is uncontested.

CRITICAL

Applies to

Post trial motion

Post-trial motions (reconsideration, rehearing, new trial, etc., excluding entitlement to fees and costs) must be emailed to the Judicial Assistant and will not be heard on motion calendar unless the Court instructs otherwise.

Motions for Reconsideration, Rehearing, New Trial, and other post-trial motions (excluding Entitlement to Fees and Costs: These motions will not be heard on motion calendar and should not be set for hearing unless instructed to do so by the Court. Email your motion to gmartin@jud11.flcourts.org The Court will review the motion and instruct the parties on how to proceed.

CRITICAL

Applies to

All documents

All documents for special set hearings must be submitted electronically via CourtMAP.

All documents must be submitted electronically via courtMAP in pdf format.

CRITICAL

Applies to

Proposed order

Proposed orders must not be submitted through CourtMAP prior to a motion calendar hearing.

DO NOT SUBMIT PROPOSED ORDERS THROUGH COURTMAP PRIOR TO HEARING.

CRITICAL

Applies to

Motion and notice of hearing

The motion and notice of hearing must be submitted through E-file, or the motion will not be heard.

A copy of the Motion and Notice of hearing must be submitted through E-file. If the Motion and Notice are not submitted through E-file the Motion will not be heard.

CRITICAL

Applies to

Notice of hearing

Parties must not file a Notice of Hearing for special sets; the hearing is not scheduled until the Court emails 'Approved' status, and the court-generated Notice of Hearing is automatically filed with the Clerk.

Although a Notice of Hearing is automatically generated, the hearing is not scheduled until you receive an email that specifically reflects the status as "Approved." If approved, the court-generated Notice of Hearing will be automatically filed with the Clerk's office. DO NOT FILE A NOTICE OF HEARING FOR SPECIAL SETS.

CRITICAL

Applies to

Notice of cancellation

Foreclosure hearings must be cancelled on CourtMAP and a notice of cancellation must also be e-filed.

Notices of Cancellation- Hearings must be cancelled on CourtMAP. A notice of cancellation must also be e-filed.

CRITICAL

Applies to

All documents

Pro se litigants must file all documents through the Florida Courts E-Filing Portal.

Pro Se Litigants are required to file documents through the e-filing portal https://www.jud11.flcourts.org/Florida-Courts-eFiling-Portal .

CRITICAL

Applies to

Case management report and order

For cases filed before April 30, 2021, parties must submit the Case Management Report and Order via CourtMAP under Proposed Orders.

For cases filed BEFORE APRIL 30, 2021, you MUST submit CASE MANAGEMENT REPORT AND ORDER via CourtMAP under Proposed Orders.

CRITICAL

Applies to

Motion

The filed motion and all supporting documents must be attached in CourtMAP when the hearing is scheduled.

The filed motion and all documents in support must be attached when the hearing is scheduled.

CRITICAL

Applies to

Proposed order

Proposed orders must be filed through CourtMAP; mailing them to Chambers is prohibited.

Proposed orders must be submitted in Word format via CourtMAP. DO NOT mail them to Chambers.

CRITICAL

Applies to

Emergency motion

E-filed emergency motions must be submitted to the Emergency Motions tab on CourtMAP.

Submit the e-filed Emergency Motion to the Emergency Motions tab on CourtMAP.

CRITICAL

Applies to

Motion

E-filing a motion does not deliver a copy to the court, even if the court's email address is added to the e-filing service, so the motion must be emailed separately to the Judicial Assistant.

Please note e-filing motions will not provide the court with a copy, even if you add the court's email address in the e-filing service.

CRITICAL

Applies to

Motion

Before requesting a hearing, the motion must be filed with the Clerk of Court.

Make sure the motion has been filed with the Clerk of Court and all parties are included on the electronic mail correspondence.

CRITICAL

All attorneys and self-represented litigants must register for the Florida Courts E-Filing Portal for filings and COURTMAP for submitting proposed orders.

ALL ATTORNEYS AND SELF REPRESENTED LITIGANTS MUST SIGN UP FOR AN ACCOUNT AT FLORIDA COURTS E-FILING PORTAL AT https://www.myflcourtaccess.com/ for filing pleadings or motions with the clerk and sign up for COURTMAP at https://www.jud11.flcourts.org/Programs-and-Services/Online-Services/ for submitting proposed orders to your assigned Judge.

CRITICAL

Applies to

Motion to cancel foreclosure sale

Motions to cancel sale and notices of hearing must be filed with the Clerk of Courts room 133; pro se litigants must file in person; keep stamped copies to present in Court.

5. You must file both the motion to cancel sale and the notice of hearing with the Clerk of the courts, room 133 on the first floor of the Miami Dade County Courthouse*. Remember to keep copies of your stamped, filed motion and notice to present in Court. *In-person filing applies to pro-se litigants

CRITICAL

Applies to

Proposed order

All proposed orders must be submitted via courtMAP.

*All proposed orders must be submitted via courtMap

CRITICAL

Applies to

Case management report and order

For cases filed before April 30, 2021, parties must submit a Case Management Report and Order via CourtMAP under Proposed Orders.

A. For cases filed BEFORE APRIL 30, 2021, you MUST submit CASE MANAGEMENT REPORT AND ORDER via CourtMAP under Proposed Orders.

CRITICAL

Applies to

Notice of hearing

The movant must e-file the notice of hearing via the e-portal system; courtMAP does not automatically generate a notice of hearing.

IMPORTANT: Although the movant and the parties listed on the service list at the time the hearing is set will receive an email from courtMAP indicating that an event has been created, a notice of hearing will not automatically generate. The movant MUST e-file the notice of hearing via the e-portal system.

CRITICAL

Applies to

Notice of hearing

A notice of hearing does not automatically generate from courtMAP; the movant must e-file the notice of hearing via the e-portal system.

IMPORTANT: Although the movant and the parties listed on the service list will receive an email from courtMAP indicating that an event has been created, a notice of hearing will not automatically generate. The movant must e-file a notice of hearing via the e-portal system.

CRITICAL

Applies to

Motion for judicial disqualification

Motions for judicial disqualification must be uploaded to the emergency option on courtMAP.

*Motions for Judicial Disqualification must be uploaded to the emergency option on courtMAP.

CRITICAL

Applies to

Notice of cancellation

Only the party who scheduled a motion calendar hearing may cancel it, by e-filing a notice of cancellation and cancelling on courtMAP.

Only the party who scheduled a motion calendar hearing may cancel it. Please e-file a notice of cancellation and cancel the hearing on courtMAP.

CRITICAL

Applies to

Notice of cancellation

Movants cancelling a foreclosure hearing must e-file a notice of cancellation and cancel the hearing on courtMAP.

Movants cancelling a foreclosure hearing shall e-file a notice of cancellation and cancel the hearing on courtMAP.

CRITICALCriminal cases

The original motion and Notice of Hearing (NOH) must be filed with the clerk's office.

The original motion & NOH must be filed with the clerk's office.

CRITICAL

Applies to

Emergency motion

Emergency motions must be submitted through CourtMAP and filed with the Clerk of Court.

Please submit your Emergency Motion through courtMAP and make sure the Emergency Motion has been filed with the Clerk of Court and provided to opposing counsel.

CRITICAL

Applies to

Proposed order

Do not upload multiple copies of a proposed order via CourtMAP unless it was rejected, amended, or Chambers directed otherwise.

Unless your order has been rejected, amended, or you have been directed otherwise by Chambers, please DO NOT upload multiple copies of your proposed order, even if there is a delay in execution. Doing so can result in duplicate signed orders that have to be put on hold by the clerk's office until the proper order is verified.

CRITICAL

Applies to

Memorandum of law

Memoranda of law must be filed via CourtMAP's Supporting Documents tab, and no hard copy to chambers is needed.

Memorandum of Law: Please use CourtMap's "Supporting Documents" tab to file any memorandum of law for the Court's review. It is not necessary to forward a hard copy to chambers.

CRITICAL

Applies to

Order of good cause

In FWOP matters, parties must not submit Orders of Good Cause via CourtMAP because the Court enters its own orders granting Good Cause or dismissing the case.

*FWOPs: Please DO NOT submit Orders of Good Cause via CourtMap. The Court will enter its own orders granting Good Cause or Dismissing case. If you receive an order (either Granting Good Cause or Dismissal) prior to the hearing, your appearance is waived.

CRITICAL

Applies to

Proposed order

All proposed orders must be submitted through CourtMAP.

All orders must be submitted via CourtMAP in Microsoft Word format. If the order is agreed, submit it in the agreed order queue and note the agreement of counsel in the title and body of the order.

CRITICALCivil cases

Applies to

Emergency motion

Filed emergency motions must be submitted via courtMap to the Emergency queue.

Submit the filed Emergency Motion via courtMap to Emergency, and simultaneously submit via courtMap to Proposed Orders, an order granting the relief sought. The Court will process the order as it deems appropriate.

CRITICALCivil cases

Applies to

Add on motion

Add-ons to scheduled hearings are prohibited without prior court approval; requests must be submitted via courtMap with a motion and proposed or agreed order, and if approved, an Amended Notice of Hearing and pertinent documentation must be submitted to the courtMap hearing event.

Add-ons: No add-ons are permitted without prior approval from the Court. Submit a motion with proposed or agreed order, via courtMap. If approved, prepare an Amended Notice of Hearing and submit all pertinent documentation to the courtMap hearing event, separately in the manner required when scheduling a hearing.

CRITICALCivil cases

Applies to

Motion calendar hearing

To place a hearing on the motion calendar, the party must select a date via courtMap and upload the filed notice of hearing, motion, and supporting documents to the selected date, or the hearing will be cancelled by the Court.

To Make Calendar: Select available date via courtMap. Upload the filed notice of hearing, motion and any other supporting documents to the selected calendar date. IMPORTANT NOTE: If appropriate documents are not uploaded, the hearing will be cancelled by the Court.

CRITICALCivil cases

Applies to

Response

Any filed Response to a motion calendar hearing must be submitted via courtMap to the Motion Calendar case number and hearing date before the hearing date.

Responses: Submit the filed Response, if any, via courtMap to the “Motion Calendar” case number and hearing date, prior to the hearing date.

CRITICALCivil cases

Applies to

Proposed order

After a motion calendar hearing, the order reflecting the Court's ruling must be uploaded to Proposed Orders in courtMap and will be rejected if it does not reflect the hearing date.

Orders: After the hearing, an order reflecting the Court’s ruling must be uploaded to courtMap, Proposed Orders. The order will be rejected if it does not reflect the hearing date.

CRITICALCivil cases

Applies to

Special set hearing documents

For special set hearings, the request form, motions (without exhibits), all exhibits (each uploaded separately), and any other documents the Court should review must be submitted via courtMap separately, properly titled and specifically identified.

Submit ALL that apply [READ THE LIST] of the following to courtMap, separately, properly titled and specifically identified: a. Completed Special Set Hearing Request Form [See form above.] b. The motion(s) – WITHOUT exhibits. NOTE: Exhibits must be uploaded separately - see below. c. All exhibits, if any.Each exhibit must be uploaded separately and must be properly titled and specifically identified – (i.e. Exh A –Affidavit of John Smith) NOTE: It is insufficient to identify the exhibits by just using a number or letter. d. Any other document, properly titled and specifically identified, that the Court should review before ruling, (i.e. the pleading for which dismissal is sought - complaint, counterclaim, the leading case that is controlling of the issue, etc.)

CRITICALCivil cases

Applies to

Proposed order

Orders uploaded as supporting documents cannot be entered; they must be uploaded to the Proposed Orders queue in courtMap.

Note: Orders uploaded as supporting documents cannot be entered by the Court. They must be uploaded to Proposed Orders.

CRITICALCivil cases

Applies to

Special set hearing

Special set hearings must be scheduled by selecting an available date and time via courtMap after coordinating (or reasonably attempting to coordinate) with opposing counsel, using the appropriate Zoom or evidentiary calendar.

To Schedule Hearing: 1. Select an available date and time via courtMap after coordinating with, or reasonably attempting to coordinate with, opposing counsel. Note: Make sure to select the appropriate calendar - zoom or evidentiary. All evidentiary hearings are in person, regardless of the length of hearing.

CRITICAL

For hearings lasting less than one hour, all documents must be uploaded to courtMAP under Supporting Documents.

Hearings Lasting Less Than One Hour: All documents must be uploaded to the Supporting Documents tab in courtMAP.

CRITICAL

Applies to

Motion response reply

The motion and any response or reply must be uploaded as Supporting Documents on courtMAP.

The Motion, along with any Response or Reply, must also be uploaded as Supporting Documents on courtMAP.

CRITICAL

Applies to

Response

A response to a motion-calendar matter must be filed with the Clerk’s Office and uploaded with supporting documents through CourtMAP.

Responses, Parties wishing to submit a response to a matter set on Motion Calendar must: - File the response with the Clerk’s Office. - Upload the response and any supporting documents through CourtMAP.

CRITICAL

Applies to

Motion and notice of hearing

The motion and notice of hearing must be filed with the Clerk.

File the Motion and the Notice of Hearing with the Clerk.

CRITICAL

Applies to

Special set hearing

Special Set Hearings must be coordinated and scheduled through courtMAP, but may be set unilaterally if the moving party cannot obtain reasonable cooperation from the opposing party.

Special Set Hearings must be coordinated and scheduled through courtMAP. If the moving party is unable to obtain reasonable cooperation from the opposing party, the hearing may be set unilaterally.

CRITICAL

Applies to

Motions and proposed orders

All motions and proposed orders must be uploaded through courtMAP, and hard copies must not be mailed to Chambers.

- All motions and proposed orders must be uploaded through courtMAP. Do not mail hard copies to Chambers.

CRITICAL

Applies to

Notice of trial

The parties must schedule jury-trial, non-jury-trial, and foreclosure-trial notices using courtMAP.

1. Notices of Jury Trial, Non-Jury Trial, and Foreclosure Trial must be scheduled by the parties using courtMAP.

CRITICAL

Applies to

Emergency motion to cancel sale

Emergency motions to cancel a foreclosure sale are generally inappropriate, but in rare emergency cases both the motion and proposed order must be filed through courtMAP.

Motions to Cancel Sale Date As sale dates are set well in advance, emergency motions to cancel are generally not appropriate. - In rare instances requiring emergency cancellation: Both the Motion and proposed Order must be filed via courtMAP.

CRITICAL

Applies to

Special set hearing request form

When scheduling a Special Set Hearing, the completed request form must be uploaded to courtMAP under Supporting Documents but need not be e-filed with the Clerk.

When scheduling a Special Set Hearing, you must upload a completed copy of Judge Butchko Sanchez’s Special Set Hearing Request Form under the “Supporting Documents” tab on courtMAP. This form does not need to be e-filed with the Clerk of Courts.

CRITICAL

Applies to

Emergency motion

Emergency motions must be filed through courtMAP under the designated Emergency Motion tab.

All Emergency Motions must be filed through courtMAP and uploaded specifically under the "Emergency Motion" tab.

CRITICALCivil cases

Applies to

Proposed order

Proposed orders must not be submitted on contested matters or matters already set for hearing.

Do not submit proposed orders on matters that are contested and/or already set for hearing.