Eleventh Judicial Circuit of Florida, Miami-Dade County Document Filing Requirements

CRITICAL

Applies to

Proposed order supporting documents

Supporting documents for proposed orders must not be categorized as 'Exhibit,' to avoid a system glitch and delay in the order appearing on the docket.

When submitting supporting documents for your proposed order, please do not categorize any supporting documents as an "Exhibit." This will cause a glitch in the system and a delay in your order appearing on the docket.

CRITICAL

Applies to

Proposed order supporting documents

Supporting documents submitted with proposed orders must not be categorized as 'Exhibit,' or the system will glitch and the order's docket appearance will be delayed.

When submitting supporting documents for your proposed order, kindly note that SUPPORTING DOCUMENTS ARE NOT EXHIBITS. Please do not categorize any supporting documents as an "Exhibit." This will cause a glitch in the system and a delay in your order appearing on the docket.

CRITICAL

Applies to

Order and notice of hearing

Per AO 22-02, orders and notices of hearing must include docket/index identifiers, listed next to the title of the pleading set for hearing when entered in CourtMAP.

**AO 22-02 requires the inclusion of docket/index identifiers in orders and notices of hearing.** Please list the docket index number next to the title of the pleading that is being set to be heard when entering the information in CourtMAP.

CRITICAL

Applies to

Order on stipulation for substitution of counsel

Orders on stipulations for substitution of counsel must include the client's written consent and the substituted attorney's name and bar number in the body of the proposed order.

If you are submitting an order on a Stipulation for Substitution of Counsel, you must submit the written consent of the client. Additionally, the name and bar number of the substituted attorney must be included within the body of the proposed order.

CRITICALCriminal cases

Applies to

Treatment court appearance

All treatment court participants must appear in person unless the court grants permission otherwise.

ALL PARTICIPANTS IN TREATMENT COURT MUST APPEAR IN PERSON UNLESS GRANTED PERMISSION BY THE COURT.

CRITICALCriminal cases

Applies to

Motion to set aside bench warrant

A Motion to Set Aside Bench Warrant must attach an affidavit from the bondsperson that the surety is willing to remain on bond when bond is estreated.

If there is a bond on the case that was estreated, the Motion to Set Aside must have as an attachment an affidavit from the bondsperson that the surety is willing to remain on bond.

CRITICALCriminal cases

Applies to

Motion for return of property

For a Motion for Return of Property, defendants must file the original with the Clerk's Office and provide a copy to the Judicial Assistant and opposing counsel.

Defendants must file the original motion to the Clerk's Office and provide a copy to the Judicial Assistant and opposing counsel for the motion to be set.

CRITICALCriminal cases

Applies to

Motion to seal or expunge

For a Motion to Seal or Expunge, defendants must file the original with the Clerk's Office and send a copy to the Judicial Assistant.

Defendants must file the original with the Clerk's Office and send a copy to the Judicial Assistant to set on Motion Calendar.

CRITICALCriminal cases

Applies to

Motion

Boilerplate motions or those lacking specific supporting allegations are not legally sufficient.

"Boilerplate" motions or those devoid of specific supporting allegations are not legally sufficient.

CRITICALCriminal cases

Applies to

Motion

Motions must be in writing unless otherwise specified, or in emergency situations, and must comply with Fla. R. Crim. P. 3.190(a).

Motions must be in writing unless otherwise specified, or in emergency situations, and must comply with Fla. R. Crim. P. 3.190(a).

CRITICALCriminal cases

Applies to

Plea waiver

A waiver or plea in absentia is required for defense attorney to appear and take a plea, must include waived rights and immigration consequences, be signed and notarized, with notation for electronic signatures.

c. A duly executed waiver or plea in absentia is required from the Defendant for the Defense Attorney to appear for trial check-in and to take a plea on behalf of the Defendant. The waiver must include the rights the Defendant waives and the potential immigration consequences of taking the plea. The rights waiver must be signed by the Defendant and notarized. If the Defendant's signature is an electronic signature, then the notary should indicate on the waiver that the notary is permitted to conduct remote notarization or electronic signatures.

CRITICALCriminal cases

Applies to

Plea form

For agreed pleas, the defense attorney must complete the division's plea form and submit it personally or by scan to the judicial assistant before the plea takes place.

When an agreed plea is taking place, the defense attorney must fill out our plea form that is attached and turn in personally or scan to the JA BEFORE the plea takes place.

CRITICALCriminal cases

Applies to

Motion to declare defendant indigent for costs

Must include

proposed order

Motions to Declare Defendant Indigent for Costs must be submitted to chambers with supporting documentation, JAC's response, and a proposed order.

For Motion to Declare Defendant Indigent for Costs, submit the motion to chambers along with supporting documentation, JAC’s response, and a proposed order.

CRITICAL

Applies to

Request for special set hearing

Must include

certificate of service

The filing party must certify that a copy of the motion has been received by opposing counsel or party.

I certify that a copy of this Motion(s) has been received by the opposing Counsel or Party.

CRITICAL

Applies to

Request for special set hearing

Must include

certificate of conference

The filer must contact all opposing sides before submitting the hearing request to confirm the issue is contested and the appropriate hearing time is set aside.

IMPORTANT NOTE: You must contact the other side prior to requesting a hearing so that we may assure the issue is in fact contested and that the appropriate amount of time is being set aside. Please contact all sides and only then submit your package.

CRITICAL

Applies to

Request for special set hearing

Must include

certificate of conference

The filer must either certify a good-faith conferral with opposing counsel or party to attempt resolution and determine the hearing time, or state the circumstances that prevented conferral.

I have conferred with the opposing Counsel or Pro Se party in a good faith effort to resolve the matter (s) without a hearing and to determine the amount of time requested for the hearing OR _____ I have been unable to confer with opposing counsel or pro se party because (state circumstances):___________________________________________________________

CRITICAL

Applies to

Pretrial catalogue

Only one expert per specialty per side is permitted unless otherwise ordered.

EXPERT WITNESSES: ONLY ONE (1) EXPERT, PER SPECIALTY, PER SIDE, is permitted, unless otherwise ordered by the court.

CRITICAL

Applies to

Proposed final judgment

Must include

proposed order

Proposed final judgments on the UCD calendar must include all listed supporting documents with e-file stamps or the submission will be rejected.

Please be sure to attach the following supporting documents with an e-file stamp with the proposed Final Judgement submitted: 1. Petition or Counter Petition 2. Answer or Answer/Waiver 3. Marital Settlement Agreement and/or Parenting Plan. 4. If the Petition has been defaulted please attach the Order of Default. ... IF ALL DOCUMENTS ARE NOT UNDER SUPPORTING DOCUMENTS WITH YOUR PROPOSED ORDER IT WILL BE REJECTED.

CRITICAL

Applies to

Pretrial catalogue

Exhibit list required in the pre-trial catalogue; exhibits must be exchanged at least 10 days before trial and filed via Notice of Filing; unlisted/late exhibits may not be used except for good cause.

EXHIBIT LIST: The Pre-trial Catalogue shall contain a list of all exhibits which may be used at trial. Each exhibit must be exchanged with opposing counsel/pro se litigant at least ten (10) days before trial. Exhibits not specifically listed and timely exchanged may not be used at trial except for good cause shown. Prior to the trial date, e-file a Notice of Filing with each Exhibit attached.

CRITICAL

Applies to

Ex parte motion to compel

Must include

local rule certificate

Ex-parte motions to compel must contain a certification of good faith effort per Rule 1.380(a)(2).

**Ex-Parte Motions to Compel: must contain certification of "good faith effort" required by Rule 1.380(a)(2).

CRITICAL

Applies to

Motion calendar hearing

5-Minute Motion Calendar is for non-evidentiary matters only, with a maximum of 2 motions per case per day; excess motions will be cancelled.

This calendar is for non-evidentiary matters only. Only 2 Motions per case will be heard on the same day. IF YOU SET MORE THAN 2 MOTIONS PER CASE THEY WILL BE CANCELLED.

CRITICAL

Applies to

Request for cmc

CMCs cannot be set on motion calendar; a Request for CMC must be e-filed and forwarded to the JA by email.

CASE MANAGEMENT CONFRENCES CANNOT BE SET ON MOTION CALENDAR. To request a CMC, please e-file a Request for CMC which lists the matters to be addressed by the Court. Forward a copy of the e-filed request to the JA via e-mail and chambers will review and set a date or address the issues.

CRITICAL

Applies to

Proposed order

Domestic violence and adoption case proposed orders must be emailed to chambers rather than submitted via CourtMAP.

**Domestic Violence and Adoption cases are not compatible with CourtMAP, you must send proposed orders to chambers at giellamo@jud11.flcourts.org

CRITICAL

Applies to

Courtmap hearing submission

The motion being heard and a copy of the notice of hearing must be attached as supporting documents on CourtMAP.

YOU MUST ATTACH THE MOTION(S) BEING HEARD AS A "SUPPORTING DOCUMENT" ON COURTMAP TO THE HEARING. ALSO, PLEASE ATTACH A COPY OF THE NOTICE OF HEARING IN THE "SUPPORTING DOCUMENT" TAB ON COURTMAP.

CRITICAL

Applies to

Schedule of assets

A sworn Schedule of Assets must be filed concurrently with the pre-trial catalogue when asset division is disputed.

DIVISION OF ASSETS: In all cases in which there is a disputed question as to division of any assets, real or personal, concurrently with the Pre-trial catalogue each party shall file a SCHEDULE OF ASSETS, signed by the party in affidavit form, setting forth each asset to which a disputed question exists or to the division thereof.

CRITICAL

Applies to

Emergency motion

Emergency motions must be uploaded to CourtMAP and chambers must be emailed after filing to advise of the emergency.

Upload your e-filed Emergency Motion, Request for Hearing, and Cover Letter to CourtMAP, under "Emergency Motions". Once the motion is filed, send an e-mail to chambers at 11thFC17@jud11.flcourts.org TO ADVISE US OF THE EMERGENCY SO THAT THE MATTER CAN BE DEALT WITH.

CRITICAL

Applies to

Trial preparation

Attorneys/pro se litigants must meet and communicate concerning settlement and all trial aspects at least 20 days before trial.

The attorneys/pro se litigants shall meet and communicate concerning settlement and all aspects of the trial not less than twenty (20) days prior to the scheduled trial.

CRITICAL

Applies to

Notice of readiness for trial

Non-jury trials are set through the JA; a Notice of Readiness for Trial (with time requested for both sides) must be filed and mediation completed before trial.

All Non-Jury Trials shall be set through the Judicial Assistant. A Notice of Readiness for Trial must be filed for every case. (Must include time requested for both sides to complete Trial) Every case must attend Mediation prior to being set for Trial.

CRITICAL

Applies to

Pretrial catalogue

The pre-trial catalogue must include a witness list with names, addresses, and brief testimony statements; unlisted witnesses may not be called except for good cause.

WITNESS LIST: The Pre-trial Catalogue shall contain a list of witnesses to be called at trial. This includes rebuttal and impeachment witnesses who, in the exercise of diligent pre-trial preparation, you should know might be called. Expert witnesses shall be so specified. Such list shall contain names, addresses and a brief statement of testimony to be offered. Witnesses not listed will not be called at trial except for good cause shown.

CRITICAL

Applies to

Ucd calendar submission

Attorneys must select 'UCD Attorneys' (not 'UCD Case Manager') on CourtMAP for the uncontested calendar or the hearing will be cancelled.

Attorneys must select UCD Attorneys NOT UCD CASE MANAGER OR YOUR HEARING WILL BE CANCELLED

CRITICAL

Applies to

Proposed order

Must include

proposed order

Proposed orders must be submitted via CourtMAP with supporting documents, and not on contested matters or matters already set for hearing.

*All proposed orders must be submitted via courtMap *Supporting documents (i.e.: motions, affidavits, cover letters, etc.) must always be submitted in support of a proposed order. *Do not submit proposed orders on matters that are contested and/or already set for hearing.

CRITICAL

Applies to

Motion

Improperly noticed motions will not be heard by the Court.

A MOTION WHICH IS NOT PROPERLY NOTICED WILL NOT BE HEARD BY THE COURT.

CRITICAL

Applies to

Motion for continuance

Motions to continue the trial must include the client's signature agreeing to the continuance.

Motions to continue the trial must include a signature from the client agreeing to the continuance.

CRITICAL

Applies to

Notice of cancellation

Upon resolution after a hearing is scheduled, the requesting party must immediately file a Notice of Cancellation and email chambers or the parties must appear as scheduled.

If you reach a resolution after a hearing has been scheduled, the party that requested the hearing must, IMMEDIATELY UPON REACHING A RESOLUTION, file a Notice of Cancellation with the Clerk or thru E-Portal AND E-MAIL CHAMBERS to remove the matter from calendar. If a Notice of Cancellation is not filed AND chambers is not informed, the Judge will expect the Parties to appear on the scheduled date.

CRITICAL

Applies to

Pretrial catalogue

A completed Child Support Guideline Worksheet must be provided in support of each party's child support position.

The attorneys/pro se litigants are required to provide a completed CHILD SUPPORT GUIDELINE WORKSHEET in support of his or her position regarding child support.

CRITICAL

Applies to

Notice of hearing

Movants must e-file the notice of hearing via the e-portal since courtMAP does not auto-generate one, and must include 11thFC17@jud11.flcourts.org in all filings.

IMPORTANT: Although the movant and the parties listed on the service list at the time the hearing is set will receive an email from courtMAP indicating that an event has been created, a notice of hearing will not automatically generate. The movant MUST e-file the notice of hearing via the e-portal system. Include 11thFC17@jud11.flcourts.org in all filings.

CRITICAL

Applies to

Pretrial catalogue

A current financial affidavit (Form 12.901(d) or (e)) must be attached to the pre-trial catalogue and exchanged with opposing parties.

A current, fully executed financial statement in accordance with Form 12.901(d) or (e) of the Florida Family Law Rules of Procedure shall be attached to the Pre-trial Catalogue and exchanged with the attorneys/pro se litigants.

CRITICAL

Applies to

Notice of cancellation

To cancel a motion calendar hearing, movants must e-file a notice of cancellation and also cancel the hearing on CourtMAP.

Movants cancelling a hearing shall e-file a notice of cancellation and also cancel the hearing on courtMAP.

CRITICAL

Applies to

Proposed order

Must include

specific language

A proposed order must identify the motion title, state the date and time in its first introductory sentence, and state whether the motion was granted or denied.

Order must refer to the title of the motion, include the date and time in the first introductory sentence; and the Court's ruling stating if it was granted or denied.

CRITICAL

Applies to

Notice of hearing

Must include

specific language

Coordinate all motion-calendar hearings with opposing counsel and state that coordination in the Notice of Hearing, or the notice will be rejected.

ALL MOTION CALENDARS MUST BE COORDINATED WITH OPPOSING COUNSEL. IF THE NOTICE OF HEARING DOES NOT STATE THAT IT WAS COORDINATED WITH OPPOSING COUNSEL, IT WILL BE REJECTED.

CRITICAL

Applies to

Hearing request

Must include

certificate of conference

A meet-and-confer certification is required when requesting any hearing.

Meet and confer certification required when requesting any hearing.

CRITICAL

Applies to

Notice of hearing

Must include

specific language

Special-set hearings must be scheduled using available courtMAP dates, coordinated with opposing counsel, and identify on the Notice of Hearing who coordinated them.

FOR SPECIAL SET HEARINGS, GO ON TO COURTMAP AND SEE AVAILABLE DATES.  PLEASE NOTE ALL SPECIAL SET HEARINGS MUST BE COORDINATED WITH OPPOSING COUNSEL AND IT MUST STATE ON THE NOTICE OF HEARING WHO IT WAS COORDINATED WITH.

CRITICAL

Applies to

Notice of hearing

Must include

specific language

An in-person hearing request must be stated in the Notice of Hearing, sent to the judicial assistant, and confirmed; otherwise the hearing defaults to Zoom.

If you are requesting an in-person hearing: • The Notice of Hearing must state that the matter is to be conducted in person. • A copy of the Notice of Hearing must be sent directly to the Judicial Assistant for confirmation. • The hearing will not be treated as in-person unless confirmation is received.

CRITICAL

Applies to

Jac motion

Must include

proposed order

Send JAC motions to the judicial assistant by email with supporting documentation, JAC’s response, and a proposed order.

Send the motion to JA via email (e.g. Motion for Investigative Costs, Motion to Declare Defendant Indigent for Costs) along with supporting documentation, JAC’s response, and a proposed order.

CRITICAL

Applies to

Order

All orders must be titled in the courtMAP block marked 'Generic Order – You must rename the Order Title'.

ALL Orders MUST be titled in the block marked "Generic Order – You must rename the Order Title"

CRITICAL

Applies to

Order

Orders must contain all required information with no blanks left, otherwise the case must be submitted on the motion calendar.

Orders must contain all information required (i.e., no blanks shall be left), OR case must be submitted on motion calendar.

CRITICAL

Applies to

Court filings

Must include

ai disclosure

ADMINISTRATIVE ORDER NO. 26-04 RE: DISCLOSURE OF USE OF GENERATIVE ARTIFICIAL INTELLIGENCE BY ATTORNEYS AND SELF-REPRESENTED LITIGANTS

ADMINISTRATIVE ORDER NO. 26-04 RE: DISCLOSURE OF USE OF GENERATIVE ARTIFICIAL INTELLIGENCE BY ATTORNEYS AND SELF-REPRESENTED LITIGANTS

CRITICAL

Applies to

Notice for trial

The Notice for Trial must indicate whether the case has been mediated.

Please indicate on your Notice for trial if the case has been mediated.

CRITICAL

Applies to

Motion for telephonic appearance

A motion for telephonic appearance must state the reason for the request and include a phone number where the attorney can be immediately reached when the hearing is ready.

The Motion must include the reason for the request & a phone number where the attorney will be standing by and can be reached immediately by the Court when the hearing is ready to be heard.

CRITICAL

Applies to

Motion for substitution of counsel

Must include

local rule certificate

Motions for substitution of counsel must comply with Fla. R. Jud. Admin. 2.505 and include a certification of conference, docket review, and awareness of upcoming deadlines.

Motions for Substitution of Counsel must comply with the requirements of Fla. R. Jud. Admin. 2.505 and certify that the incoming counsel has conferred with current counsel, reviewed the case docket, and is aware of all upcoming depositions, hearings, and other deadlines in the case.