Eleventh Judicial Circuit of Florida, Miami-Dade County Document Filing Requirements

CRITICAL

Applies to

Notice of cancellation

A cancellation notice must state the reason for the cancellation.

CANCELLATION: FOR ANY CANCELATION, THE COURT MANTADATES THE REASON FOR THE CANCELATIONS IN THE NOTICE.

CRITICAL

Applies to

Request for substitution of counsel

Substitution of counsel requires the client’s consent and new counsel’s certification that they reviewed the docket, spoke with all counsel of record, and know the pending hearings, depositions, and deadlines.

The Court will not grant a substitution of counsel unless client's consent is obtained, and new counsel certifies, " I have reviewed the Court docket in this file and have spoken with all counsel of record. I am aware of all pending hearings, depositions and other deadlines that are set in this case".

CRITICALCivil cases

Applies to

Motion to compel

Before filing an Ex-Parte Motion to Compel, comply with Administrative Order No. 06-09; noncompliant motions will be summarily denied.

Ex-Parte Motions to Compel: Before filing an Ex-Parte Motion to Compel, please ensure you have complied with the Eleventh Circuit Court Administrative Order No. 06-09. Motions that do not reflect compliance with the Administrative Order will be summarily denied.

CRITICALCivil cases

Applies to

Proposed order

Must include

proposed order

A proposed order must be accompanied by a Motion and all supporting documents.

Please file all proposed Orders via courtMAP under "Proposed Orders" or "Agreed Orders." Proposed Orders are only accepted via courtMAP, which must be submitted in Word format on the courtMAP pre-generated blank order form, and accompanied with a Motion and all supporting documents.

CRITICALCivil cases

Applies to

Notice of cancellation

Only the Court may cancel a Special Set; upload a proposed Notice of Cancellation stating the reason, immediately email Chambers, and, if canceled, file the notice with the clerk.

Cancellation Policy: Only the Court can cancel a special set hearing. Prepare the proposed Notice of Cancellation (NOC), specifying the reason for the cancellation, and upload it as a separate submission to the courtMAP hearing event; and immediately contact via email Chambers to advise that the proposed NOC has been uploaded. The Court will review the proposed NOC, and, if good cause is shown, will cancel the Special Set hearing. If the hearing is canceled, the NOC must be filed with the Clerk of Courts.

CRITICALCivil cases

Applies to

Hearing request

For a Special Set hearing request, upload the filed Motion for court approval without a Notice of Hearing; courtMAP generates and files the notice after approval, and a request without the motion is rejected.

When selecting the proposed hearing date, the moving party shall upload a copy of the filed Motion as Supporting Documents for the Court’s approval. A Notice of Hearing should not be included with this submission. Once the hearing request is Approved, a Notice of Hearing is generated and automatically filed with the Clerk of Courts. Failure to submit a copy of the motion via courtMAP will result in your request being rejected.

CRITICALCivil cases

Applies to

Notice of hearing

If opposing counsel does not respond, the Notice of Hearing must document the attempts to confer.

Please be sure to document and include your attempts to confer in your Notice of Hearing if you do not receive a response.

CRITICAL

Applies to

Notice of hearing

A Notice of Hearing setting a hearing must include instructions on how to appear using Zoom.

The setting party must provide Notice of Hearing with instructions on how to appear using Zoom to the opposing party when scheduling a hearing and must file the notice with the Clerk.

CRITICAL

Applies to

Notice of hearing

The scheduling party must file a Notice of Hearing that includes Zoom instructions or the hearing address and courtroom; the courtMAP-generated NOH is not proper notice.

Once approved, you will receive a Notice of Hearing generated by courtMAP. The scheduling party must file an NOH with Zoom instructions OR with the address and courtroom and file it with the clerk. The NOH generated by cMAP is not considered proper notice.

CRITICAL

Applies to

Emergency petition motion

Must include

certificate of conference

Emergency petitions/motions must state that opposing counsel was notified in an attempt to resolve the matter amicably.

Emergency Petition/Motion MUST contain a statement indicating that opposing counsel has been notified in an attempt to resolve the matter in an amicable manner.

CRITICAL

Applies to

Checklist certification form

The checklist's certification of compliance must be signed by the lawyer, and if compliance cannot be certified, the matter must be set for a special set hearing.

Please be aware that the checklist contains a certification of compliance which must be signed by the lawyer. If you cannot certify compliance with the requirements listed on the checklist, set the matter for a special set hearing.

CRITICAL

Applies to

Petition with proposed order

Must include

local rule certificate

Petitions filed with proposed orders in courtMAP must include the established checklist certification forms as supporting documents.

As of September 1, 2020, filings of petitions with proposed orders in courtMAP must include established checklist certification forms as supporting documents with your submissions.

CRITICAL

Applies to

Emergency petition motion

Emergency petitions/motions must contain a certification that the matter is a true emergency that cannot wait for a motion calendar.

The Petition/Motion must contain a certification that the matter is a true emergency and cannot wait to be heard during a motion calendar.

CRITICAL

Applies to

Ucd request

Before requesting a UCD, submit the listed required case documents through CourtMAP, subject to the stated conditional requirements.

1. Download the Supplemental Affidavit pertaining to your case above. 2. Prior to requesting a UCD, the following documents must be submitted to the Court through CourtMAP: a. Petition or Counter Petition b. Answer or Answer & Waiver c. Marital Settlement Agreement and/or Parenting Plan, if necessary. d. If the Petition has been defaulted, file the Order of Default e. UCCJEA Affidavit if there are children f. Financial Affidavits, if required by the rules. g. A copy of the Petitioner’s and/or Counter Petitioner’s valid Driver’s License, Florida State ID, or Voter’s Registration Card (must be current) h. Supplemental Affidavit for UCD i. Child Support Guidelines

CRITICAL

Applies to

Order granting motion to withdraw

Orders granting motions to withdraw must include the specified language that follows.

ORDERS GRANTING MOTIONS TO WITHDRAW MUST INCLUDE THE FOLLOWING LANGUAGE:

CRITICAL

Applies to

Motion calendar hearing

A Notice of Hearing must be included as a CourtMAP supporting document and filed with the Clerk at least seven business days before the hearing, excluding the hearing day.

4. On COURTMAP also include as supporting documents a Notice of Hearing.  The notice of hearing must be filed with the Clerk at least 7 business days prior to the hearing, not including the day of the hearing.

CRITICAL

Applies to

Special set hearing setting

For a special-set hearing, attach e-file-stamped copies of the filed motion and hearing request as supporting documents in CourtMAP; settings missing those documents or any supporting documents will be rejected.

Once the date has been selected please be sure to add your case to courtMAP and attach as supporting documents the filed Motion and request for hearing (with an e-file stamp). Any settings that do not include the motion and request for hearing with the e-file stamp will be rejected. Any settings that do not have any supporting documents will be rejected.

CRITICAL

Applies to

Notice of hearing

Must include

certificate of service

Do not notice a hearing until it is confirmed as set; if the opposing party is not registered for CourtMAP, generate and mail a notice containing a certificate of service and Zoom meeting ID.

PLEASE DO NOT NOTICE YOUR HEARINGS UNLESS YOU HAVE RECEIVED THE CONFIRMATION THAT THE HEARING IS SET. IF THE OPPOSING PARTY IS NOT REGISTERED FOR COURTMAP, YOU MUST GENERATE YOUR OWN NOTICE WITH THE CERTIFICATE OF SERVICE AND ZOOM MEETING ID AND MAIL IT TO THE OPPOSING PARTY.

CRITICAL

Applies to

Motion to set aside or vacate

A motion to set aside or vacate an order to dismiss must be set on the Motion Calendar and accompanied by a filed Notice of Hearing.

If you need to set a Motion to Set Aside or Vacate an Order to Dismiss, you must set your motion on the Motion Calendar and file a Notice of Hearing.

CRITICAL

Applies to

Motion calendar hearing setting

Coordinate and select a hearing date with the opposing party in CourtMAP, then attach e-file-stamped copies of the motion and any responses when setting the hearing.

3.On COURTMAP, coordinate with opposing party and select the date to have the motion heard.  Once a date is agreed upon you may set the hearing using in the Motion Calendar slot.  As Supporting documents, attach the motion and any responses with an e-file stamp.

CRITICAL

Applies to

Agreed order

An agreed order must identify itself as “Agreed” in its title and state in its body that the parties agree to its form and content.

AGREED ORDERS:  Agreed orders must state "Agreed" in the title of the order, and the body of the order must state that the parties agree to the form and content of the order.

CRITICAL

Applies to

Notice of hearing

Must include

certificate of service

If the opposing party is not registered for CourtMAP, generate and mail that party a notice containing a certificate of service and, for a Zoom hearing, the meeting ID.

IF THE OPPOSING PARTY IS NOT REGISTERED FOR COURTMAP YOU MUST GENERATE YOUR OWN NOTICE WITH THE CERTIFICATE OF SERVICE AND ZOOM MEETING ID IF THE HEARING IS VIA ZOOM AND MAIL IT TO THE OPPOSING PARTY.

CRITICAL

Applies to

Mediation referral request

File a mediation-referral request and submit a copy to Chambers; Financial Affidavits must be filed before a referral is entered.

Please file a request for referral to mediation and submit a copy to chambers. Financial Affidavits MUST be filed prior to any referrals to mediation being entered.

CRITICALCivil cases

Applies to

Proposed order

Must include

proposed order

Proposed order submissions must include a copy of both the motion and the order.

Must submit a copy of the Motion and the Order.

CRITICALCivil cases

Applies to

Emergency motion

Must include

proposed order

Must submit a copy of the motion, with a cover letter and ORDER in WORD format through Courtmap.

Must submit a copy of the motion, with a cover letter and ORDER in WORD format through Courtmap.

CRITICALCivil cases

Applies to

Notice of hearing

The Notice of Hearing must include the Zoom details, with credentials provided by the Judicial Assistant via email upon scheduling.

Zoom Information: Please ensure the Zoom details are included in your Notice of Hearing that must be e-filed. The Zoom credentials (including the required passcode) are provided via email upon scheduling by the Judicial Assistant (J.A.).

CRITICALCivil cases

Applies to

Notice of hearing

Passcodes Required: All hearings before Judge Marino-Pedraza require a Zoom passcode. This passcode will be sent in the Zoom invitation by the J.A., Licet Gomez. Failure to include or use the correct passcode may result in the hearing being taken off calendar if parties fail to appear timely.

Passcodes Required: All hearings before Judge Marino-Pedraza require a Zoom passcode. This passcode will be sent in the Zoom invitation by the J.A., Licet Gomez. Failure to include or use the correct passcode may result in the hearing being taken off calendar if parties fail to appear timely.

CRITICAL

Applies to

Order of referral

An Order of Referral to the General Magistrate must be entered before motions can be set for hearing before the General Magistrate.

An Order of Referral to the General Magistrate must be entered for motions to be set before the General Magistrate.

CRITICAL

Applies to

Special set hearing request

Every special set hearing request must include a completed Special Set Form or it will not be accepted or scheduled.

Furthermore, any request for a special set hearing in Division 10 must include a completed Special Set Form attached at the time of submission. Requests submitted without the required form will not be accepted or scheduled.

CRITICAL

Applies to

Special set hearing request

To schedule a special set hearing, the moving party must coordinate the date/time with opposing counsel based on Court availability and submit the filed motion copy plus the Court's request form via courtMAP, without a notice of hearing.

The moving party MUST coordinate the date/time with opposing counsel based on the Court's availability (found on courtMAP) and shall submit a copy of the filed motion along with the Court's request form via courtMAP when selecting the proposed hearing date for the Court's approval (a notice of hearing SHOULD NOT accompany the submission).

CRITICAL

Applies to

Lost note

An indemnity bond is required for any lost note.

LOST NOTE: The Court requires an Indemnity Bond for any Lost Note.

CRITICALCivil cases

Applies to

Original loan documents

Original loan documents must not be delivered in advance of a hearing or trial unless instructed by the Court.

Submission of Original Notes: Please do not deliver original loan documents in advance of a hearing or trial unless you are instructed to do so by the Court.

CRITICALCivil cases

Applies to

Order of dismissal

An Order of Dismissal must state whether it dismisses an individual defendant or all defendants.

When submitting an Order of Dismissal, specify whether the Dismissal applies to an individual Defendant or all Defendants.

CRITICALCivil cases

Applies to

Proposed order

Title every proposed order in the block labeled “Generic Order – You must rename the Order Title.”

ALL proposed Orders MUST be titled in the block marked “Generic Order – You must rename the Order Title”

CRITICALCivil cases

Applies to

Proposed order

Enter the proposed or agreed order’s title in courtMAP’s title box, not in the body of the order.

*When submitting your proposed/agreed order, the title of the order must be typed in the title box provided by courtMAP, NOT in the body of the proposed/agreed order.

CRITICALCivil cases

Applies to

Motion calendar cancellation

Only the moving party may cancel a motion calendar hearing, after filing a notice of cancellation with the Clerk and then canceling through CourtMAP.

Only the moving party can cancel the hearing.  The moving party must file a notice of cancellation with the Clerk and then cancel the hearing through CourtMAP.

CRITICALCivil cases

Applies to

Order

Orders must contain all required information and leave no blanks, including the date of the hearing.

Orders must contain all information required (i.e., no blanks shall be left, date of hearing heard),

CRITICALCivil cases

Applies to

Special set hearing request

For a hearing over one hour, complete and e-file the Request for Special Set Hearing form, then email a copy to the Judicial Assistant with the motion.

Please fill out a Request for Special Set Hearing form, e-file the form with the clerk's office and email a copy to the JA together with the motion.

CRITICALCivil cases

Applies to

Final order

Must include

proposed order

Submit a final disposition form with every Final Order to Dismiss and Final Judgment.

*Final disposition forms must be submitted with all Final Orders to Dismiss and Final Judgments.

CRITICAL

Applies to

Notice of current mailing and email address

Parties must register their email and mailing addresses with the Clerk of the Court (via the Clerk's Notice of Current Mailing and E-Mail Address form) to receive notices of hearing and orders.

Please make sure that you register your email address and mailing address with the Clerk of the Court to receive notices of hearing and orders. You may obtain a copy of the Clerk's form at: Notice of Current Mailing and E-Mail Address.

CRITICAL

Applies to

Exhibit list

An exhibit list must be prepared and submitted for the hearing.

An exhibit list must be prepared and submitted in advance (7 working days) of the hearing date.

CRITICAL

Applies to

Proposed recommended order

Prior to submitting your proposed Recommended Order, please contact the other attorney/party to agree to the form and content of the Recommended Order.

Prior to submitting your proposed Recommended Order, please contact the other attorney/party to agree to the form and content of the Recommended Order.

CRITICALCriminal cases

Applies to

Motion

Must include

proposed order

A motion to declare a defendant indigent for costs must be submitted to chambers with supporting documentation, JAC’s response, and a proposed order.

For Motion to Declare Defendant Indigent for Costs, submit the motion to chambers along with supporting documentation, JAC’s response, and a proposed order.

CRITICALCriminal cases

Applies to

Plea form

For agreed pleas, the defense attorney must complete the division's plea form and turn it in personally or scan it to the Judicial Assistant before the plea takes place.

When an agreed plea is taking place, the defense attorney must fill out our plea form that is attached and turn in personally or scan to the JA BEFORE the plea takes place.

CRITICALCivil cases

Applies to

Proposed order

A proposed order must be accompanied by a motion and supporting documents.

Proposed orders mailed to Chambers are not accepted, must be submitted in Word format on the courtMAP pre-generated Blank Order form, and accompanied with a motion and supporting documents.

CRITICALCivil cases

Applies to

Order of dismissal

An Order of Dismissal must specify whether dismissal applies to an individual, a defendant, or all defendants.

When submitting an Order of Dismissal, specify whether the Dismissal applies to an individual, defendant, or all defendants.

CRITICALCivil cases

Applies to

Special set notice of hearing

Do not file a Notice of Hearing for a Special Set.

DO NOT FILE A NOTICE OF HEARING FOR SPECIAL SETS.

CRITICALCivil cases

Applies to

Proposed notice of cancellation

To request cancellation of a Special Set hearing, upload a proposed Notice of Cancellation stating the reason as a separate courtMAP hearing-event submission and immediately contact chambers.

Prepare the proposed Notice of Cancellation (NOC), specifying the reason for the cancellation, and upload it as a separate submission to the courtMAP hearing event; and immediately contact chambers to advise that the proposed NOC has been uploaded.

CRITICALCivil cases

Applies to

Special set hearing request

The email request for a Special Set hearing longer than one hour must include the motion, any supporting documents, requested duration, and reason for that duration.

If you would like to request a Special Set hearing that is more than one (1) hour, please send an email to the Judicial Assistant at emcruz@jud11.flcourts.org with all parties copied. Please ensure the motion is attached, any supporting documents, the amount of time you are seeking, and the reason for seeking that amount of time.

CRITICALCivil cases

Applies to

Motion calendar hearing request

Attach the filed motion or motions and all supporting documents when scheduling the hearing.

The filed motion(s) and all documents in support must be attached when the hearing is scheduled.