Eighth Judicial District Court, Clark County Document Format Requirements

CRITICALCivil cases

Unless electronic exhibits are used, three sets of exhibits must be single-sided, three-hole punched, and in three-ring binders no larger than four inches.

Unless parties are using electronic exhibits, three (3) sets of exhibits, which MUST be printed single-sided and three-hole punched, and MUST be submitted in three-ring binders no larger than four (4) inches, are to be submitted to the Court (one for the witness stand, one for the Court, and one for the Court Clerk/official record).

CRITICALCivil cases

Electronic exhibits go on a single storage device unless integrity or volume requires otherwise; the device must have equal free space available and external hard drives need at least 33 MBps read and 25 MBps write speeds.

The proposed electronic exhibits shall be submitted on a single electronic storage device, except when the integrity of the proposed electronic exhibit would be corrupted by being on a single electronic storage device or the volume of the proposed electronic exhibit(s) cannot practically be stored on a single electronic storage device. The electronic storage device must have space available for additional storage of electronic data in at least an amount equal to the storage required for the proposed electronic exhibit(s). External hard drives must have a minimum read speed of 33 MBps and minimum write speed of 25 MBps.

CRITICALCivil cases

Margins

top 1 in

Photographs must have at least a one-inch border at the top of the page for the clerk's admission indicator.

Photographs must have at least a 1 inch border at the top of the page for the clerk to be able to affix the indicator documenting the admission of the photo.

CRITICALCivil cases

Photographs must be identified separately within each exhibit tab, with multiple photos under one tab designated by exhibit number plus letter (e.g., 7-A, 7-B, 7-C) consistent with the exhibit list.

The Clerks' office requires that photographs MUST be identified separately within each exhibit tab. If a party chooses to place more than one photo under an exhibit tab, each photo MUST bear both an exhibit number tab designation as well as a letter reference for that specific photo. For example, if there are three (3) photos listed under Exhibit 7 for Plaintiff, then those photos must be designated as 7-A, 7-B, 7-C, etc. and this designation should be consistent within the exhibit list at the front of the binder.

CRITICALCivil cases

An exhibit with more than two (2) pages should be Bates-stamped. (In order to accommodate the parties, the Court will allow the Bates stamp numbering to either reflect the exhibit tab number and then the individual page (e.g. 2-0001, 2-0002, etc.) or, if it is too costly to re-number the exhibits to reflect the tab number before the individual page number, then the Court allows the pages to bear a Bates stamp number which does not reflect the exhibit number (e.g. 0001, 0002 etc.) Regardless of which format counsel chooses to use, each page of the tabbed exhibit MUST be Bates-stamped if that exhibit contains more two pages.

An exhibit with more than two (2) pages should be Bates-stamped. (In order to accommodate the parties, the Court will allow the Bates stamp numbering to either reflect the exhibit tab number and then the individual page (e.g. 2-0001, 2-0002, etc.) or, if it is too costly to re-number the exhibits to reflect the tab number before the individual page number, then the Court allows the pages to bear a Bates stamp number which does not reflect the exhibit number (e.g. 0001, 0002 etc.) Regardless of which format counsel chooses to use, each page of the tabbed exhibit MUST be Bates-stamped if that exhibit contains more two pages.

CRITICALCivil cases

Each party must concurrently email an electronic Word (.doc, not .docx) version of jury instructions and verdict forms to the JEA, ensuring documents are not read-only, and should also bring a USB drive.

In addition to the hard-copy jury instructions to be provided to the Court at the Calendar Call, each party must also concurrently provide an electronic version, in WORD format, (.doc – not .docx) of the jury instructions and proposed verdict forms, via e-mail, to the Dept. XXXI JEA, Tracy Cordoba, cordt@clarkcountycourts.us. Please make sure that electronic documents are NOT sent as "read only." It is also advisable to bring a USB jump drive containing the instructions, in Word format (.doc), to court.

CRITICALCivil cases

Format

PDF

Proposed electronic exhibits must be submitted in PDF format.

The proposed electronic exhibits shall be submitted in portable document format (.PDF).

CRITICALCivil cases

Electronic exhibit file names must be numerical (e.g., 1047.pdf) and the Exhibit List must reflect the exhibits exactly as labeled on the storage drives.

**Please note, Section 4 of the Protocol Regarding Electronic Exhibits instructs as follows: "The file name for each proposed electronic exhibit shall be numerical, i.e. 1047.pdf". The Exhibit List should reflect the exhibits exactly as they are labeled in the storage drives (ex. 537.pdf, 538.pdf, 539.pdf)**

CRITICAL

Format

PDF

Only one PDF attachment is permitted per email when submitting proposed orders to the Department 31 inbox.

ONLY one (1) PDF attachment per email.

CRITICALCivil cases

Binder exhibits must be tab-separated with numbered tabs for Plaintiff and lettered tabs for Defendant, and multi-page exhibits Bates-stamped.

Exhibits submitted in binders MUST be separated by tabs. Label the tabs with numbers (1-500) for Plaintiff's Exhibits and letters (A-Z, AA) for Defendant's Exhibits. An exhibit with more than two (2) pages should be Bates-stamped.

CRITICALCivil cases

Format

PDF

TWO (2) electronic storage drives - per set of exhibits (Two (2) electronic storage drives of the Joint Exhibits, Two electronic (2) storage drives of Plaintiff's exhibits, and Two (2) drives of Defendant's exhibits) Drive 1 - "Golden Drive" – All exhibits in PDF format and the exhibit list Drive 2 - "Working Drive" – Exhibits only - no exhibit list should be attached. Two (2) sets of the printed copy of the exhibit list – please print in easily readable font. **One (1) ADDITIONAL BLANK electronic storage device is required for any admitted exhibits**

TWO (2) electronic storage drives - per set of exhibits (Two (2) electronic storage drives of the Joint Exhibits, Two electronic (2) storage drives of Plaintiff's exhibits, and Two (2) drives of Defendant's exhibits) Drive 1 - "Golden Drive" – All exhibits in PDF format and the exhibit list Drive 2 - "Working Drive" – Exhibits only - no exhibit list should be attached. Two (2) sets of the printed copy of the exhibit list – please print in easily readable font. **One (1) ADDITIONAL BLANK electronic storage device is required for any admitted exhibits**

CRITICALCivil cases

Multiple photos may not be placed on one sheet of paper; each photo must be on its own separately labeled sheet.

DO NOT place several photos on one sheet of paper. For example you may not place two (2) 4x6 photos on the same piece of paper. Instead, they must be on two (2) separate sheets of paper separately labeled.

CRITICALCivil cases

Documents and photos should be identified separately. DO NOT include photos and documents within the same exhibit tab.

Documents and photos should be identified separately. DO NOT include photos and documents within the same exhibit tab.

CRITICALCivil cases

Photographs must be individually identified within each exhibit tab using exhibit number-tab designations plus letter references consistent with the exhibit list.

The Clerk's Office requires that photographs MUST be identified separately within each exhibit tab. If a party chooses to place more than one photo under an exhibit tab, each photo MUST bear both an exhibit number-tab designation, as well as a letter reference for that specific photo. For example, if there are three (3) photos listed under Exhibit 7 for Plaintiff, then those photos must be designated as 7-A, 7-B, 7-C, etc. and this designation should be consistent within the exhibit list at the front of the binder.

CRITICALCivil cases

The electronic exhibit list must be provided in paper and Excel format, named 'Exhibit List' on the master device only, in 12-point Times New Roman.

An exhibit list in substantially the same form as the attachment hereto shall be provided in paper form as well as electronic in Excel format. The electronic (Excel) version of the exhibit list is to be named "Exhibit List" and is to be located on the master electronic storage device only. The font size shall be 12 and the font style to be used is Times New Roman.

CRITICALCivil cases

Binder exhibits must be tab-separated, with numbered tabs (1-500) for Plaintiff and lettered tabs (A-Z, AA) for Defendant; joint exhibits use numbers.

Exhibits submitted in binders MUST be separated by tabs. Label the tabs with numbers (1-500) for Plaintiff's Exhibits and letters (A-Z, AA) for Defendant's Exhibits.

CRITICALCivil cases

Submit the actual CD (not a photocopy), place only one exhibit per CD/DVD/thumb drive, and separate any portion to be admitted into its own exhibit because the Court cannot admit part of a CD.

CD'S,DVD'S,USBTHUMBDRIVES,ETC.-lfyouareproposingaCD,theClerkneedstheactual CD,donotsubmita photocopy of the disk. DO NOT PLACE MORE THAN ONE exhibit on the CD, DVD, or Thumbdrive. lf you are planning to admit a portion of this, please separate the portion into another exhibit. Court cannot admit part of a CD.

CRITICALCivil cases

When submitting exhibits that will take up more than three (3) 3-inch binders, please submit electronic exhibits. Counsel must seek permission to use electronic exhibits as the Courtroom Clerk must assign each party a designated set number of exhibits to use.

When submitting exhibits that will take up more than three (3) 3-inch binders, please submit electronic exhibits. Counsel must seek permission to use electronic exhibits as the Courtroom Clerk must assign each party a designated set number of exhibits to use.

CRITICALCivil cases

Photographs must have at least a 1-inch border at the top of the page for the clerk's admission indicator, and photos deemed of insufficient quality must be resubmitted in traditional format.

Photographs must have at least a I inch border at the top of the page for the clerk to be able to affix the indicator documenting the admission of the photo. lf the court deems the quality of the photograph is not of sufficient quality for demonstrative purposes, the photo shall be re-submitted in traditional format.

CRITICALCivil cases

Format

PDF

Proposed electronic exhibits must be submitted in PDF format.

The proposed electronic exhibits shall be submitted in portable document format (.PDF)

CRITICALCivil cases

Letters may not be used in exhibit numbers for identifying proposed electronic exhibits.

No letters will be used as exhibit numbers for identifying proposed electronic exhibits.

CRITICALCivil cases

The electronic exhibit list must use 12-point Times New Roman font.

The font size shall be 12 and the font style to be used is Times New Roman.

CRITICALCivil cases

Exhibit storage devices must have free space at least equal to the storage required for the exhibits, and external hard drives must have a minimum read speed of 33 MBps and write speed of 25 MBps.

The electronic storage device must have space available for additional storage of electronic data in at least an amount equal to the storage required for the proposed electronic exhibit(s). External hard drives must have a minimum read speed of 33 MBps and minimum write speed of 25 MBps.

CRITICALCivil cases

Format

PDF

Proposed electronic exhibits must be submitted in PDF format.

The proposed electronic exhibits shall be submitted in portable document format (.PDF).

CRITICALCivil cases

Proposed electronic exhibits must be submitted on a single storage device (subject to integrity/volume exceptions) with free space at least equal to the exhibits' storage needs, and external hard drives must have at least 33 MBps read and 25 MBps write speeds.

The proposed electronic exhibits shall be submitted on a single electronic storage device, except when the integrity of the proposed electronic exhibit would be corrupted by being on a single electronic storage device or the volume of the proposed electronic exhibit(s) cannot practically be stored on a single electronic storage device. The electronic storage device must have space available for additional storage of electronic data in at least an amount equal to the storage required for the proposed electronic exhibit(s). External hard drives must have a minimum read speed of 33 MBps and minimum write speed of 25 MBps.

CRITICALCivil cases

Electronic exhibits must use numerical file names from court-assigned exhibit number ranges, with each page sequentially numbered in the lower right corner in '1047-001' format and no letters used as exhibit numbers.

Prior to trial each party will be assigned a range of exhibit numbers for use in naming exhibits. The file name for each proposed electronic exhibit shall be numerical, i.e. 1047.pdf. Each page within the proposed exhibit will be internally and sequentially numbered beginning with the trial exhibit number and the page number will be placed on each page of the proposed electronic exhibit in the lower right hand corner in the following format "l047-001", No letters will be used as exhibit numbers for identifying proposed electronic exhibits.

CRITICALCivil cases

Electronically submitted photographs must have at least a 1-inch top border for the clerk's admission indicator, and photos of insufficient quality must be re-submitted in traditional format.

Photographs must have at least a I inch border at the top of the page for the clerk to be able to affix the indicator documenting the admission of the photo. If the court deems the quality of the photograph is not of sufficient quality for demonstrative purposes, the photo shall be re-submitted in traditional format.

CRITICALCivil cases

Photographs must be identified separately with no more than one photo per sheet (letter-suffixed, e.g., 7-A, 7-B, 7-C), unless counsel stipulate to admitting all photos on a page.

PHOTOS - Photographs MUST be identified separately. DO NoT PLACE MoRE THAN ONE PHoToGRAPH on one sheet of paper, as this causes problems if a single photo is admitted. For example, if Exhibit 7 consists of three photographs, label them 7-A,7-B and 7-C. You may place more than one photo on a page, if counsel are stipulating to admitting all of them.

CRITICALCivil cases

Each page of a proposed electronic exhibit must be sequentially numbered beginning with the trial exhibit number, with the page number (format 1047-001) placed in the lower right hand corner.

Each page within the proposed exhibit will be internally and sequentially numbered beginning with the trial exhibit number and the page number will be placed on each page of the proposed electronic exhibit in the lower right hand corner in the following format "l047-001".

CRITICALCivil cases

Each party is assigned a range of exhibit numbers before trial, and proposed electronic exhibit file names must be purely numerical (e.g., 1047.pdf).

Prior to trial each party will be assigned a range of exhibit numbers for use in naming exhibits. The file name for each proposed electronic exhibit shall be numerical, i.e. l047.pdf.

CRITICALCivil cases

The electronic exhibit list must use 12-point Times New Roman font.

The font size shall be 12 and the font style to be used is Times New Roman.

CRITICAL

Parties can chose to use either paper or electronic exhibits. Parties must notify the court of their format choice at the trial readiness pre-trial conference. If the exhibits will take up more than three 3-inch binders, the court strongly encourages using electronic exhibits. All exhibits must comply with EDCR 2.27.

Parties can chose to use either paper or electronic exhibits. Parties must notify the court of their format choice at the trial readiness pre-trial conference. If the exhibits will take up more than three 3-inch binders, the court strongly encourages using electronic exhibits. All exhibits must comply with EDCR 2.27.

CRITICAL

Exhibit tabs must be labeled with numbers for Plaintiff's exhibits and letters for Defendant's exhibits; joint exhibits use numbers.

Label the tabs with numbers for Plaintiff's Exhibits and Letters for Defendant's Exhibits. If Joint Exhibits are submitted, label tabs with numbers.

CRITICAL

Individual exhibits with more than one page must be bound, e.g., with staples, brads, or Acco fasteners.

If an individual exhibit has more than one (1) page, it must be bound in some fashion, either by staples, brads, Acco fastener, etc.

CRITICALCivil cases

Format

DOCX

An electronic Word-format version of jury instructions and proposed verdict forms must be emailed to Dept. 25 JEA Marwanda Knight at knightm@clarkcountycourts.us.

Also provide an electronic version (Word format) of your jury instructions and proposed verdict forms via e-mail to Dept. 25 JEA Marwanda Knight at knightm@clarkcountycourts.us.

CRITICAL

Exhibits must be submitted in binders no larger than two inches, separated by tabs.

Submit exhibits in binders, no larger than two (2) inches, separated by tabs.

CRITICAL

Format

PDF

Proposed orders must be emailed to the Department’s Order Inbox in Word and PDF within 14 days after notice of the ruling, unless the Court approves additional time in advance.

Department 25 requires all proposed orders to be submitted to the Department’s Order Inbox, DC25Inbox@clarkcountycourts.us, in Word and PDF format within fourteen (14) days of notification of the ruling, pursuant to EDCR 7.21, unless additional time is requested and approved in advance by the Court.

CRITICAL

Photographs must be identified separately; multiple photos may share a page only if counsel stipulate to admitting all of them, with sub-labels such as 7-A, 7-B, and 7-C.

Photographs MUST be identified separately. DO NOT PLACE SEVERAL PHOTOS on one sheet of paper as this causes problems if only one is admitted. You may place more than one photo on a page only if counsel are stipulating to admitting all of them. For example, if Exhibit 7 consists of three photos, label them 7-A, 7-B and 7-C.

CRITICALCivil cases

Three sets of exhibits must be three-hole punched, placed in three-ring binders no larger than two inches, and accompanied by the Exhibit List.

Three (3) sets of exhibits must be three hole punched and placed in three ring binders (no larger than two (2) inches) along with the Exhibit List.

CRITICALCivil cases

All exhibits must comply with EDCR 2.27 and be prepared per Department 25's Exhibits Guidelines list.

All exhibits must comply with EDCR 2.27 and be prepared in accordance with Dept. 25's Exhibits Guidelines list.

CRITICALCivil cases

Exhibits must be submitted as three sets, three-hole punched, in three-ring binders no larger than two inches, together with the Exhibit List.

Three (3) sets of exhibits must be three hole punched and placed in three ring binders (no larger than two (2) inches) along with the Exhibit List.

CRITICALCivil cases

All exhibits must comply with EDCR 2.27 and be prepared in accordance with Dept. 25's Exhibit Guidelines.

All exhibits must comply with EDCR 2.27 and be prepared in accordance with Dept. 25's Exhibit Guidelines.

CRITICALCivil cases

with dividing tabs. BINDERS MAY NOT BE LARGER THAN 4 INCHES. When possible, no single exhibit should be divided between binders. Binders must indicate clearly on the spine the case name, the volume number, and the numbers of the exhibits contained in that binder.

with dividing tabs. BINDERS MAY NOT BE LARGER THAN 4 INCHES. When possible, no single exhibit should be divided between binders. Binders must indicate clearly on the spine the case name, the volume number, and the numbers of the exhibits contained in that binder.

CRITICALCivil cases

Exhibit tabs must be labeled with numbers for joint and plaintiff's exhibits and with letters for defendant's exhibits.

a) Joint Exhibits: Label the tabs/proposed labels with numbers. (i.e. 1, 2, 3, 4…) b) Plaintiff’s Exhibits: Label the tabs/proposed labels with numbers. (i.e. 1, 2, 3, 4…) c) Defendant’s Exhibits: Label the tabs/ proposed labels with Letters (i.e. A, B, C, D… X, Y, Z, A1, A2, A3…).

CRITICALCivil cases

Clerk's exhibit binders must be pre-marked with proposed exhibit labels showing the joint/plaintiff/defendant designation, exhibit number/letter, and case number, placed so as not to cover pertinent information.

(e) Proposed Exhibit Labels: The clerk’s exhibit binder(s) must be pre-marked with a proposed exhibit label on the lower right, back side of the last page of the exhibit; indicating either Joint, Plaintiff, Defendant, and the exhibit number/letter and case number #. The label must be adhered to either on the first page of a single page exhibit, or on the lower right back-side of the last page of multiple page documents, or on the back side of any exhibit to avoid covering up any pertinent information or part of a photograph.

CRITICALCivil cases

Each exhibit page must be Bates stamped in numeric order and the Bates numbers must be in at least 14-point font.

Bates Stamp: Each page must be bates stamped in numeric order for ease in locating a specific page of an exhibit. THE NUMBERS MUST BE IN AT LEAST 14-POINT FONT.

CRITICALCivil cases

Format

DOCX

An electronic copy of the jury instructions and verdict forms must be sent to the court in Word format.

The court must also be sent an electronic copy in Word format.

CRITICALCivil cases

Exhibits must be tabbed with consecutive numbers or letters, with no subparts and one number or letter per exhibit.

Exhibits must be tabbed with either consecutive numbers or letters with no subparts – each exhibit should have its own individual number or letter in order.

CRITICALCivil cases

Multi-page exhibits that are not Bates stamped or numbered on each page must be bound (e.g., staples, brads, or Acco fasteners).

If an individual exhibit has more than one (1) page and is not Bates stamped or identified by number on each page, it must be bound in some fashion, either by staples, brads, Acco fastener, etc.

CRITICALCivil cases

Photographs, media, and receipts must be identified separately, and several photographs or receipts may not be placed on one sheet unless counsel stipulate to admission of all items on the page.

Photographs, CD/DVD/Flash Drives, and receipts must be identified separately. DO NOT PLACE SEVERAL PHOTOGRAPHS OR RECEIPTS ON ONE SHEET OF PAPER, unless counsel stipulate to the admission of ALL of the items on the page.