Eighth Judicial District Court, Clark County Document Format Requirements

CRITICALCivil cases

Each exhibit page must be bates stamped in numeric order in at least 14-point font, and multi-page exhibits lacking per-page numbering must be bound.

Bates Stamp: Each page must be bates stamped in numeric order for ease in locating a specific page of an exhibit. THE NUMBERS MUST BE IN AT LEAST 14-POINT FONT. If an individual exhibit has more than one (1) page and is not Bates stamped or identified by number on each page, it must be bound in some fashion, either by staples, brads, Acco fastener, etc.

CRITICALCivil cases

Exhibit copies must be one-sided, three-hole punched, and placed in tabbed three-ring binders no larger than 4 inches, with spines clearly showing case name, volume number, and exhibit numbers.

Exhibits must be one-sided, three-hole punched and placed in three-ring binders with dividing tabs. BINDERS MAY NOT BE LARGER THAN 4 INCHES. When possible, no single exhibit should be divided between binders. Binders must indicate clearly on the spine the case name, the volume number, and the numbers of the exhibits contained in that binder.

CRITICALCivil cases

Format

DOCX

When the court directs counsel to prepare a written order, the drafting counsel must prepare the order in Microsoft Word format.

If the court directs counsel to prepare a written order, preparing counsel shall draft the order in Microsoft Word format and provide a copy to all other counsel at least 7 days before the order is due for submission (which, pursuant to EDCR 7.21, is 14 days after notification of the court's decision.)

CRITICALCivil cases

Exhibits must be pre-marked with proposed exhibit labels showing Joint/Plaintiff/Defendant designation, exhibit number/letter, and case number, placed per the specified locations so no pertinent information is covered.

(e) Proposed Exhibit Labels: The clerk's exhibit binder(s) must be pre-marked with a proposed exhibit label on the lower right, back side of the last page of the exhibit; indicating either Joint, Plaintiff, Defendant, and the exhibit number/letter and case number #. The label must be adhered to either on the first page of a single page exhibit, or on the lower right back-side of the last page of multiple page documents, or on the back side of any exhibit to avoid covering up any pertinent information or part of a photograph.

CRITICALCivil cases

Joint and plaintiff's exhibits must be labeled with numbers, while defendant's exhibits must be labeled with letters.

Exhibit Identification/Labeling: a) Joint Exhibits: Label the tabs/proposed labels with numbers. (i.e. 1, 2, 3, 4...) b) Plaintiff's Exhibits: Label the tabs/proposed labels with numbers. (i.e. 1, 2, 3, 4...) c) Defendant's Exhibits: Label the tabs/ proposed labels with Letters (i.e. A, B, C, D... X, Y, Z, A1, A2, A3...).

CRITICALCivil cases

Photographic exhibits must contain only one photograph per page.

PHOTOGRAPHS: only one (1) photograph per page.

CRITICAL

Format

PDF

Documents submitted to the department's inbox must be in PDF format.

Documents must be submitted as a PDF document.

CRITICAL

The email submitting a proposed order must have a subject line identifying the full case number, filing event code, and case name in that order (e.g., A-22-123456-C – ORDR – Smith v. Doe), and improperly submitted documents may be returned.

The e-mail subject line must identify the full case number, the filing event code, and the name of the case. The information must be in that order for the Court's automated filing system to work properly. This naming convention looks like: A-22-123456-C – ORDR – Smith v. Doe. Documents not properly submitted may be returned.

CRITICAL

Proposed orders must contain only a blank judge's signature line (no date, judge's name, or title) with sufficient space above and below for the judge's signature and electronic stamp.

Proposed orders sent to the department's inbox should include only a blank line for the judge's signature, e.g. ______________. Signature lines should not include a date, judge's name, or judge's title. Sufficient space should be allowed above and below the signature line for the judge's signature and the electronic stamp including date, title, and name of the judge.

CRITICALCivil cases

Exhibits must follow the numbering convention: plaintiff's exhibits numbered sequentially, defendant's exhibits lettered A-Z, and joint exhibits numbered J1 and onward.

Plaintiff's Exhibits: Numbered (1 - ? ) Defendant's Exhibits: Lettered (A - Z) Joint Exhibits: Numbered (J1 - ?)

CRITICAL

For documents requiring the judge's signature, another person's electronically applied signature is allowed only with e-mail verification of that person's agreement, embedded in the document or attached as the last page.

For documents requiring Judge's signature, signature of another person may be electronically signed; however, the party submitting the document must obtain e-mail verification of the other person's agreement to sign electronically. That verification must be embedded in the document or attached as the last page of the document.

CRITICAL

District Court Department P will accept facsimile and/or electronic signatures on Stipulation & Orders to continue or to vacate a hearing but do request that the original, signed document be subsequently submitted as often times the faxed copies do not image well.

District Court Department P will accept facsimile and/or electronic signatures on Stipulation & Orders to continue or to vacate a hearing but do request that the original, signed document be subsequently submitted as often times the faxed copies do not image well.

CRITICAL

All documents other than Stipulation & Orders to continue or vacate a hearing require original signatures in order to be processed.

All other documents need original signatures in order to be processed.

CRITICALCivil cases

Counsel is responsible for ensuring all sets of exhibits provided to the Court match exactly.

NOTE: It is the responsibility of counsel to ensure that all sets of exhibits provided to the Court match exactly.

CRITICALCivil cases

Photographs and CD/DVD/flash drives must be submitted and identified separately, with only one photograph per page and one file per medium, unless counsel stipulate to admitting all items.

Photographs & CD/DVD/Flash Drives: MUST be submitted and identified separately. DO NOT place more than one photograph on one sheet of paper, or multiple files on the CD/DVD/Flash Drive, as this presents an issue if only one photograph/file is moved for admission. You may ONLY place more than one photo on a page or multiple files on a CD/DVD/Flash Drive if counsel are stipulating to admitting all of Photographs on the page or all of the Files within the CD/DVD/Flash Drive.

CRITICAL

Only one photograph may appear per page and each must be identified separately (e.g., 7-a, 7-b, 7-c), unless counsel stipulate to combining photographs.

PHOTOGRAPHS: only one (1) photograph per page. These MUST be identified separately. In general, please DO NOT place multiple photographs on one sheet as it causes issues with admission. For example, if exhibit 7 consists of 3 photos, label them 7-a, 7-b, and 7-c. However, if counsel stipulate, multiple photographs could be combined.

CRITICAL

Exhibits are to be bound in a binder, designated by numbers, and separated by tabs.

Exhibits are to be bound in a binder, designated by numbers, and separated by tabs.

CRITICAL

Plaintiff's exhibits are numbered, Defendant's exhibits are lettered A-Z, and joint exhibits are numbered J1 and up, with number-block exceptions for numerous exhibits or multiple parties.

Plaintiff’s Exhibits: Numbered (1 – ? ) Defendant’s Exhibits: Lettered (A – Z) *EXCEPTION: IF THERE ARE NUMEROUS EXHIBITS (Requiring lettering past Deft’s Z) or IF THERE ARE MULTIPLE PARTIES. (See above #6) Joint Exhibits: Numbered (J1 - ?)

CRITICAL

All proposed orders requiring the Judge's signature must be emailed to DC4Inbox@clarkcountycourts.us with attachments in both Microsoft Word and PDF formats.

All proposed orders requiring the Judge's signature must be emailed to DC4Inbox@clarkcountycourts.us, attached in both Microsoft Word and PDF formats.

CRITICALCivil cases

Photographs should be numbered individually. DO NOT PLACE SEVERAL PHOTOGRAPHS on one sheet of paper, unless counsel stipulate to the admission of all photographs on the page.

Photographs should be numbered individually. DO NOT PLACE SEVERAL PHOTOGRAPHS on one sheet of paper, unless counsel stipulate to the admission of all photographs on the page.

CRITICALCivil cases

Only original, sealed certified depositions are allowed unless counsel stipulate otherwise.

Only original, sealed certified depositions are allowed unless counsel stipulate.

CRITICALCivil cases

Format

DOCX

Jury instructions must be prepared in Microsoft Word using 14-point Times New Roman font.

Jury Instructions are to be prepared in Microsoft Word, using Times New Roman, with font set at 14.

CRITICALCivil cases

Exhibits should be submitted in binders, separated by tabs, all pages are to be Bates stamped, and an exhibit list should be included.

Exhibits should be submitted in binders, separated by tabs, all pages are to be Bates stamped, and an exhibit list should be included.

CRITICAL

Orders must be emailed to the department inbox in Word and PDF form, one PDF per submission, solely for the judge's signature.

Per AO 22-07, all Orders must be electronically e-mailed to DC26Inbox@clarkcountycourts.us, in both word and pdf form. Inboxes are ONLY for submitting documents for judge's signature. Only one PDF per submission.

CRITICALCivil cases

Exhibits should be submitted in binders, separated by tabs, all pages are to be Bates stamped, and an exhibit list should be included.

Exhibits should be submitted in binders, separated by tabs, all pages are to be Bates stamped, and an exhibit list should be included.

CRITICALCivil cases

Photographs should be numbered individually. DO NOT PLACE SEVERAL PHOTOGRAPHS on one sheet of paper, unless counsel stipulate to the admission of all photographs on the page.

Photographs should be numbered individually. DO NOT PLACE SEVERAL PHOTOGRAPHS on one sheet of paper, unless counsel stipulate to the admission of all photographs on the page.

CRITICALCivil cases

Format

PAPER

PowerPoint presentations must be provided to the Court in paper format.

Power Point Presentations are to be provided to the Court in paper format.

CRITICALCivil cases

Jury Instructions should be printed on pleading paper that shows the number on the left side. Only one Jury Instruction is to be included on a page and the language "Instruction No. ____" should be typed in the upper right corner. The number line should be left blank for the Court to fill in.

Jury Instructions should be printed on pleading paper that shows the number on the left side. Only one Jury Instruction is to be included on a page and the language "Instruction No. ____" should be typed in the upper right corner. The number line should be left blank for the Court to fill in.

CRITICAL

Orders must be submitted in both PDF and Word format; Stipulation and Orders require only the PDF version.

Please submit the Order in both PDF and WORD format. ONLY PDF version is required for Stipulation and Orders.

CRITICALCivil cases

The Clerk's exhibit binder must be pre-marked with proposed exhibit labels (exhibit number and case number) on the lower right of each exhibit's first page without covering pertinent information.

Clerk's exhibit binder(s) (which will be the exhibit book that will be provided to the jury or maintained after trial) must be pre-marked with a proposed exhibit label on the lower right, first page of the exhibit. The label must include the exhibit number and case number. The label must avoid covering up any pertinent information or part of a photograph. Proposed exhibit labels used with Avery Template 5160 Easy Peel Labels are included in this packet. Alternatively, you may place an image of the label on your documents as you print them.

CRITICALCivil cases

All exhibits must be numbered; if separate, Plaintiff's exhibits start at #1 and Defendant's at #500, with number blocks adjustable by agreement.

Exhibits are to be NUMBERED. If parties are unable to submit Joint exhibits, Plaintiff's exhibits would start with #1 and Defendant's Exhibits are to start at #500 (unless Plaintiff has over 500, or there are more than one Plaintiff/Defendant, then counsel may each agree to a block of numbers).

CRITICAL

Exhibits over 100 pages must be filed in a separately bound appendix with a table of contents.

Exhibits exceeding 100 pages must be filed in a separately bound appendix that includes a table of contents, in accordance with EDCR 2.27(f)

CRITICALCivil cases

Format

PAPER

PowerPoint presentations must be provided to the Court in paper format.

Power Point Presentations are to be provided to the Court in paper format.

CRITICALCivil cases

Depositions and already-filed pleadings are not marked or admitted as exhibits; original unopened depositions may be published when used in court.

Depositions are NOT marked nor admitted as exhibits. Original, unopened depositions may be provided and "published" when used in Court. Pleadings already filed in the case are NOT marked or admitted as exhibits.

CRITICALCivil cases

Only one jury instruction per page, with 'Instruction No. ____' typed in the upper right corner and the number line left blank for the Court to fill in.

Only one Jury Instruction is to be included on a page and the language "Instruction No. ____" should be typed in the upper right corner. The number line should be left blank for the Court to fill in.

CRITICALCivil cases

Format

DOCX

Jury instructions must be prepared in Microsoft Word using 14-point Times New Roman font.

Jury Instructions are to be prepared in Microsoft Word, using Times New Roman, with font set at 14.

CRITICAL

Exhibits over three pages must be Bates stamped.

Bate stamp any exhibit over three pages but do NOT label the exhibits with stickers.

CRITICAL

Only one proposed order may be attached per email, and the email must include counsel's correspondence approving use of their electronic signature.

Only one order can be attached per e-mail and must also include e-mail correspondence from counsel approving the use of their electronic signature.

CRITICAL

The email subject line for proposed orders must contain the case number, filing event code, and name of the document.

The e-mail subject line must contain the case number, filing event code and the name of the document (i.e., “A-20-123456-C, OGM, Order Granting Motion To Withdraw As Counsel”).

CRITICAL

Format

PDF

Proposed orders must be submitted in PDF format to the chambers inbox DC28Inbox@ClarkCountyCourts.us.

Proposed orders must be submitted in PDF format to DC28Inbox@ClarkCountyCourts.us.

CRITICAL

Photographs must be separately identified (e.g., 7A, 7B, 7C) and multiple photographs may not be placed on one sheet unless counsel stipulate to their admission.

Photographs MUST be identified separately; i.e., if Exhibit 7 consists of three photographs, label them 7A, 7B and 7C. Do NOT place several photographs on one sheet of paper unless counsel have stipulated to their admission.

CRITICAL

Counsel must not mark or label exhibits themselves.

Do NOT mark and/or label the exhibits yourselves.

CRITICAL

Exhibits must be submitted in tabbed binders, with tabs labeled by numbers for the Plaintiff and letters for the Defendant, except joint exhibits which use numbered tabs (EDCR 7.20(d)).

Submit documents in binders and separate them by tabs. Label the tabs with NUMBERS for the Plaintiff and LETTERS for the Defendant. (EDCR 7.20(d)). However, If JOINT exhibits are submitted, use tabs with NUMBERS.

CRITICAL

Format

DOCX

Exhibit lists must be submitted in Word format; PDF, JPG, and BMP formats will not be accepted.

Exhibit Lists MUST be in word format (.pdf, .jpg and .bmp will NOT be accepted).

CRITICAL

Exhibits must be identified by proposed exhibit numbers/letters per party, individually bates stamped, placed in binders, and separated with tabs.

Exhibits are to be identified by proposed exhibit numbers/letters according to the respective party, individually bates stamped, and placed in binders. Please use tabs to separate each exhibit.

CRITICAL

Please note: if exhibits are not in the correct format or do not follow these guidelines, they may not be accepted. Counsel will be required to resolve any issues before the start of trial.

Please note: if exhibits are not in the correct format or do not follow these guidelines, they may not be accepted. Counsel will be required to resolve any issues before the start of trial.

CRITICAL

Exhibits must clearly display exhibit numbers immediately preceding each exhibit and must be divided using tabs per EDCR 7.20(d).

Exhibits must clearly show the exhibit numbers immediately preceding the exhibit and must be divided using tabs (see EDCR 7.20(d)).

CRITICAL

Each exhibit must be marked with a proposed exhibit label before trial begins, placed on the first page in the bottom right hand corner.

Counsel are to mark each exhibit with a proposed exhibit label prior to the start of trial. Labels are to be placed on the first page, bottom right hand corner of each exhibit (example: see page # 3, attached).

CRITICALCourt notice

Exhibit file names must use numbers only; letters or dashes (e.g., 12a or 12.1) will cause the filing to fail.

Exhibit numbers cannot include letters or dashes in the file name. (12a or 12.1 will fail):

CRITICALCivil cases

Exhibits are to be bound in a binder, designated by numbers, and separated by tabs. If submitting exhibits individually – a set from Plaintiff and another from Defense – please coordinate and use pre-designated numbers. For example, Plaintiff could choose exhibit numbers 1-100; Defense, 101-200. Please also allow sufficient numbers in the range for late additions. Please also coordinate to remove duplicate exhibits.

Exhibits are to be bound in a binder, designated by numbers, and separated by tabs. If submitting exhibits individually – a set from Plaintiff and another from Defense – please coordinate and use pre-designated numbers. For example, Plaintiff could choose exhibit numbers 1-100; Defense, 101-200. Please also allow sufficient numbers in the range for late additions. Please also coordinate to remove duplicate exhibits.