New York Supreme Court, Erie County Document Format Requirements

Checked against the court's document on Oct 5, 2026CRITICAL

Format

PDF

Stipulated exhibits must be submitted as PDFs, Bates-stamped when voluminous, marked for identification with an exhibit number and “EVD” notation, and uploaded to NYSCEF at least one week before trial unless the court directs otherwise.

All stipulated exhibits must be made into a PDF, Bates stamped, if voluminous, and marked for identification (e.g., “Exh. 1”), and the notation “EVD”, and submitted to NYSCEF at least one week before the commencement of the trial, unless otherwise directed by the Court.

Checked against the court's document on Oct 5, 2026CRITICAL

Civil cases

Format

DOCX

The proposed order must be submitted in Microsoft Word format by email within ten days after oral argument.

Within ten days after oral argument of the motion, counsel for the movant shall submit a proposed Order in Microsoft Word® format via e-mail to opposing counsel and to Confidential Law Clerk Todd Bushway, Esq.

Checked against the court's document on Oct 5, 2026CRITICAL

Submissions and submitted orders must be single-sided rather than double-sided.

Submissions and submitted orders must not be double sided.

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Format

PAPER

Foreclosure motions are conducted on paper unless oral argument is requested and granted.

FORECLOSURE MOTIONS are heard on the first Wednesday of the month. Motions are on paper only, unless oral argument is requested and granted.

Checked against the court's document on Oct 5, 2026CRITICAL

Civil cases

Applies to

Preliminary matrimonial information sheet

Format

PDF

The preliminary matrimonial information sheet must be completed and returned as a PDF to Carolyn Conannon before the preliminary conference.

Please complete the preliminary matrimonial information sheet contained in Appendix A to these rules and return a PDF copy of the document to Carolyn Conannon in advance of the preliminary conference.

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Hard copies of exhibits are prohibited unless the Court requests them.

Hard copies of Exhibits are prohibited unless requested by the Court.

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An order assigning counsel must be accompanied by a self-addressed stamped envelope or emailed to chambers at pcastanz@nycourts.gov.

All Orders Assigning Counsel pursuant to Judiciary Law 35 (8) should be accompanied by a self-address, stamped envelope for prompt return or emailed to Court’s Chambers at pcastanz@nycourts.gov.

Checked and corrected to match the court's document on Oct 5, 2026WARNING

Civil cases

Hard copies are not required unless the Court requests them.

Hard copies are not required unless requested by the Court.

Checked and corrected to match the court's document on Oct 5, 2026WARNING

Format

DOCX

When filing any listed motion papers, filers must email Word-formatted copies, excluding exhibits, to pzalocha@nycourts.gov and must not send additional paper copies.

At the time of the NYSCEF or paper filings of all Notices of Motion, Orders to Show Cause, Affirmations, Affidavits, and Memorandums of Law (but not exhibits) email Microsoft Word formatted copies to pzalocha@nycourts.gov. Do not send additional paper copies to the Court.

Checked against the court's document on Oct 5, 2026WARNING

Video exhibits must either be shortened to the pertinent portions or identify the pertinent beginning and ending time markers.

Video exhibits must be cut to pertinent length or, alternatively, cite the pertinent beginning and ending time markers on the video clip.

Checked against the court's document on Oct 5, 2026WARNING

Format

DOCX

Proposed jury charges and verdict sheets must be emailed in Word document format to the judge and law clerk, with the secretary copied.

The proposed Jury Charges and Verdict Sheets are to be emailed in a Word Document Format to the judge, the law clerk, and copied to the secretary as follows: epace@nycourts.gov, pbannist@nycourts.gov, pzalocha@nycourts.gov

Checked against the court's document on Oct 5, 2026WARNING

Civil cases

Motion papers and submitted orders may not be double sided.

Motion papers and submitted orders must not be double sided.

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Civil cases

Pleadings and papers filed for motions in limine must be marked.

Marked pleadings and papers for motions in limine

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Civil cases

Format

DOCX

Formal requests to charge and proposed verdict sheets must be submitted in Microsoft Word format.

Formal requests to charge and proposed verdict sheets must be submitted one week prior to jury selection in Microsoft Word format to the Law Clerk.

Checked and corrected to match the court's document on Oct 5, 2026WARNING

Telephone appearances are prohibited unless the Court expressly permits them.

Appearances by telephone are not permitted without the Court’s explicit permission.

Checked against the court's document on Oct 5, 2026WARNING

Civil cases

Applies to

Exhibits

Exhibits subject to a stipulation on admissibility are marked as substantive exhibits; otherwise, exhibits are marked for identification only.

If there is any stipulation among counsel as to the admissibility into evidence of any exhibit, counsel shall advise the Court Reporter and it will be marked. Otherwise, exhibits shall be marked for identification only.

Checked and corrected to match the court's document on Oct 5, 2026INFO

Civil cases

Hyperlinks to citations and exhibits are preferred in motion submissions.

Hyper-links to citations and exhibits are preferred.

Checked against the court's document on Oct 5, 2026INFO

Civil cases

Applies to

Judgment roll checklist

Format

PDF

A PDF copy of the completed judgment roll checklist facilitates review and execution of the proposed judgment.

Submission of a PDF copy of a completed judgment roll checklist will facilitate the review and execution of a proposed judgment.

Not confirmed. Read the court's wording below.CRITICAL?

Civil cases

All cases must be referred by order of referral on the 8 th Judicial District’s form (a copy of which is attached) and sent to 8jdadr@nycourts.gov.

Summary: An order of referral must be submitted on the Eighth Judicial District’s form and sent to the MPV ADR Program at 8jdadr@nycourts.gov.

Not confirmed. Read the court's wording below.WARNING?

Format

DOCX ?

Formal requests to charge and proposed verdict sheets must be submitted one (1) week prior to jury selection in Microsoft Word format to the Law Clerk.

Summary: Formal requests to charge and proposed verdict sheets must be prepared in Microsoft Word format and submitted to the Law Clerk.