Clermont County Court of Common Pleas, General Division Document Format Requirements

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Pleadings, entries, and other court documents must be filed flat on white 8.5-by-11-inch paper without backing and must have a first-page top margin of at least two inches; sufficient copies for service must also be filed with the Clerk.

All pleadings, entries and other documents filed in any matter pending in the Clermont County Common Pleas Court, shall be filed flat, on 8-1/2" by 11" white paper, with no backing and with a head or top margin on the first page only, of not less than two inches. In addition to the original, sufficient copies shall be filed with the Clerk for service, as may be required. Surplus copies will be discarded by the Clerk.

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All filings requiring the legal description must use the approved description in legible and reproducible form, as must the Sheriff’s Deed if the case proceeds to sale.

The attached legal description has been reviewed by the Clermont County Auditor’s Office, Tax Map Department and is approved. This description shall be used in legible and reproducible form on all subsequent filings which require inclusion of the legal description and on the Sheriff’s Deed should the matter proceed through sale.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Margins

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All pleadings, entries, and other documents must be filed flat on 8-1/2-by-11-inch white paper without backing and with a first-page head or top margin of at least two inches.

5.1 All pleadings, entries and other documents filed in any matter pending in the Clermont County Common Pleas Court, shall be filed flat, on 8-1/2" by 11" white paper, with no backing and with a head or top margin on the first page only, of not less than two inches. In addition to the original, sufficient copies shall be filed with the Clerk for service, as may be required. Surplus copies will be discarded by the Clerk.

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An exhibit that cannot be transmitted by fax must be replaced in the fax document by an insert page identifying the exhibit and explaining its omission.

19.12 Each exhibit to a facsimile produced document that cannot be accurately transmitted via facsimile transmission for any reason must be replaced by an insert page describing the exhibit and why it is missing.

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Civil cases

The approved legal description must appear in legible and reproducible form in all later filings that require it and in the Sheriff’s Deed if the foreclosure proceeds to sale.

This description shall be used in legible and reproducible form on all subsequent filings which require inclusion of the legal description and on the Sheriff’s Deed should the matter proceed through sale.

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19.1 The following documents will not be accepted by the Clerk of Courts for fax filing: (4) Filings that exceed 30 pages, including exhibits;

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19.1 The following documents will not be accepted by the Clerk of Courts for fax filing: (6) Any document that is larger than 8 ½ x 11.

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Criminal cases

The waiver form shall appear substantially similar to Appendix B to these Rules.

Summary: The criminal arraignment waiver form must be substantially similar to Appendix B.