Clermont County Court of Common Pleas, General Division Sealing & Redaction Procedures

Checked against the court's document on Oct 5, 2026CRITICAL

Filing parties and counsel must redact social security numbers, full financial account numbers, driver’s license numbers, and other statutorily designated personal or private information from filed documents, exhibits, and addenda, although the last four digits of social security and financial account numbers may be listed.

(A) The following information is deemed personal and private and may not be included in a public record: (1) Social Security Numbers; (a) The last 4 digits of a social security number may be listed, e.g., “XXX- XX-1234”; (2) Full financial account numbers; (a) The last 4 digits of the account number may be listed, e.g., “XXXX-XX- 1234”; (3) Driver’s License Numbers; and (4) Any other information deemed personal and private by any federal or state statute, regulation, executive order, or court ruling. (B) It is the responsibility of the filing party and counsel to remove personal and private information from a document filed with the clerk of court’s office. The responsibility of the filing party and counsel to remove personal and private information extends to, and includes, exhibits and addenda attached to filings, such as preliminary and final judicial reports, state tax liens that use social security numbers, medical records, and personal information such as may be found under R.C. Chapter 2907.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Driver’s License Numbers and other information classified as personal and private by federal or state law or court ruling may not be included in a public record.

(3) Driver’s License Numbers; and (4) Any other information deemed personal and private by any federal or state statute, regulation, executive order, or court ruling.

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Personal and private information generally may not be included in a public record.

(A) The following information is deemed personal and private and may not be included in a public record:

Checked against the court's document on Oct 5, 2026CRITICAL

Full financial account numbers may not appear in a public record, although the last four digits may be listed.

(2) Full financial account numbers; (a) The last 4 digits of the account number may be listed, e.g., “XXXX-XX- 1234”;

Checked and corrected to match the court's document on Oct 5, 2026CRITICAL

Civil cases

The Clerk must redact social security numbers and other nonpublic information, seal the original petition, and prepare a redacted public copy.

21.3 All social security numbers and other information that must be excluded from public record shall be redacted by the Clerk in accordance with the rules of this court and the Rules of Superintendence. Upon filing of a Petition, the Clerk shall file the original under seal for use by the Court, and prepare a redacted copy for inclusion in the portion of the case file accessible to the public.

Checked against the court's document on Oct 5, 2026WARNING

Personal and private information in prior filings and records or transcripts transmitted from another court is public, but an affected person may petition for its removal and redaction if the request is granted.

Any personal and private information contained in documents filed prior to the implementation of this Rule is considered public. Any personal and private information in records or transcripts transmitted to this Court from another court is considered public. A party or an attorney in a case, or any other person whose personal and private information is contained in the public record of this Court may petition the Court for the removal of personal and private information and, if the re4quest is granted, the personal and private information will be redacted.

Checked against the court's document on Oct 5, 2026INFO

A party, attorney, or other affected person may petition for removal of personal and private information, and it will be redacted if the request is granted.

A party or an attorney in a case, or any other person whose personal and private information is contained in the public record of this Court may petition the Court for the removal of personal and private information and, if the re4quest is granted, the personal and private information will be redacted.

Not confirmed. Read the court's wording below.CRITICAL?

21.3 All social security numbers and other information that must be excluded from public record shall be redacted by the Clerk in accordance with the rules of this court and the Rules of Superintendence. Upon filing of a Petition, the Clerk shall file the original under seal for use by the Court, and prepare a redacted copy for inclusion in the portion of the case file accessible to the public.

Summary: The Clerk must redact social security numbers and other information excluded from the public record, file the original CQE petition under seal, and prepare a redacted public copy.

Not confirmed. Read the court's wording below.CRITICAL?

(B) It is the responsibility of the filing party and counsel to remove personal and private information from a document filed with the clerk of court’s office. The responsibility of the filing party and counsel to remove personal and private information extends to, and includes, exhibits and addenda attached to filings, such as preliminary and final judicial reports, state tax liens that use social security numbers, medical records, and personal information such as may be found under R.C. Chapter 2907.

Summary: The filing party and counsel must remove personal and private information from filed documents, including attached exhibits and addenda.

Not confirmed. Read the court's wording below.CRITICAL?

(1) Social Security Numbers; (a) The last 4 digits of a social security number may be listed, e.g., “XXX- XX-1234”;

Summary: Social Security Numbers may not appear in a public record, although the last four digits may be listed.

Not confirmed. Read the court's wording below.WARNING?

(C) The clerk of courts has no responsibility for the removal of any personal and private information filed in a public document in the Clermont County Clerk of Court’s Office.

Summary: The clerk of courts has no responsibility to remove personal and private information from public documents.

Not confirmed. Read the court's wording below.WARNING?

(D) Any personal and private information contained in documents filed prior to the implementation of this Rule is considered public. Any personal and private information in records or transcripts transmitted to this Court from another court is considered public.

Summary: Personal and private information in documents filed before the rule took effect and in records or transcripts transmitted from another court is considered public.