Western District of Texas Chambers Communication Rules

For pre-Markman issues needing resolution, parties must email a joint submission of their positions to the Court after filing the CRSR.

Source text: If the parties have any pre-Markman issues needing resolution, the parties shall email the Court a joint submission of the parties’ positions after filing the CRSR so the Court can consider whether to hold a hearing to resolve these issues.

The parties must email an editable copy of the joint claim construction statement to the Court’s law clerks after briefing concludes.

Source text: After briefing concludes, the parties shall file a Joint Claim Construction Statement and email an editable copy to the Court’s law clerks.

Parties presenting confidential information at a remote hearing must email the law clerk to request a private, non-public Zoom setup.

Source text: Any party who intends to present confidential information in a remote hearing shall email and notify the Court’s law clerk to request a private Zoom setup that will not be publicly broadcasted.

When post-trial briefing is complete, parties must email law clerks that same day with pending motions and any hearing request.

Source text: On the same day that post-trial briefing is completed, the parties shall email the Court’s law clerks with a list of the pending motions and request a hearing, if desired.

Parties must jointly email the Court’s law clerk to confirm pretrial conference and trial dates.

Source text: Parties to jointly email the Court’s law clerk (See OGP at 1) to confirm their pretrial conference and trial dates.

Parties must email law clerks with pending motions list and hearing request upon completing post-trial briefing.

Source text: On the same day that post-trial briefing is completed, the parties shall email the Court's law clerks with a list of the pending motions and request a hearing, if desired.

Parties must jointly email law clerks 19 weeks after CMC to confirm Markman date and venue/jurisdiction status.

Source text: 19 weeks after CMC Parties to jointly email the law clerks (see OGP at 1) to confirm their Markman date and to notify if any venue or jurisdictional motions remain unripe for resolution.

Moving party must email law clerk if motion to transfer is pending 1 week before Markman hearing.

Source text: if by 1 week before the Markman hearing the Court has not ruled on any pending motion to transfer, the moving party is directed to email the Court’s law clerk (and the technical advisor, when appointed), and indicate that the motion to transfer is pending.

Parties must arrange remote witness testimony via Zoom Webinar with the Courtroom Deputy in advance, including requesting access information.

Source text: Parties may have witnesses remotely testify using Zoom Webinars in Austin District Courtroom #5. The parties shall make advanced arrangements with the Courtroom Deputy to coordinate any remote testimony, including requesting access information from the Courtroom Deputy.

Parties must request a private Zoom link from the Courtroom Deputy for any remote witness giving confidential testimony.

Source text: If a remote witness gives any confidential testimony, then a private zoom link shall be used for the entirety of the testimony. The parties will need to inform the Courtroom Deputy which witnesses will give confidential testimony and request a private Zoom meeting for these witnesses.

Parties with pre-Markman issues must email joint position submission to Court after filing CRSR.

Source text: If the parties have any pre-Markman issues needing resolution, the parties shall email the Court a joint submission of the parties’ positions after filing the CRSR so the Court can consider whether to hold a hearing to resolve these issues. If the parties do not have any pre-Markman issues needing resolution, then the parties need not email the CRSR to the Court.

Parties must send an editable Scheduling Order copy to the Court’s law clerk when filing.

Source text: When filing any Scheduling Order, the parties shall also jointly send an editable copy to the Court’s law clerk.

Messages to Judge Hightower’s chambers regarding discovery matters must be sent to the specified email address.

Source text: Messages directed only to Judge Hightower’s chambers may be sent to: TXWD_HightowerADAdiscovery@txwd.uscourts.gov

Messages to Judge Howell’s chambers regarding discovery matters must be sent to the specified email address.

Source text: Messages directed only to Judge Howell’s chambers may be sent to: TXWD_HowellADAdiscovery@txwd.uscourts.gov

Messages to Judge Lane’s chambers regarding discovery matters must be sent to the specified email address.

Source text: Messages directed only to Judge Lane’s chambers may be sent to: TXWD_LaneADAdiscovery@txwd.uscourts.gov

Parties must email discovery dispute summaries to law clerks, copy opposing counsel, and indicate confidential info if a hearing is requested.

Source text: summaries of the issues to the Court’s law clerks for both Judge Albright and the referred Magistrate Judge, if any, with opposing counsel copied. If a hearing is requested, the parties shall indicate in the email whether any confidential information will be presented. Thereafter, the Court will provide guidance to the parties regarding the dispute or arrange a Zoom or in-person hearing.

Parties seeking to expand venue/jurisdictional discovery limits must meet and confer, then contact law clerk for telephonic hearing if impasse.

Source text: If a party believes these limits should be expanded, the party shall meet and confer with opposing counsel and, if an impasse is reached, the requesting party is directed to contact the Court’s law clerk for a telephonic hearing.

Parties must promptly notify the Court of a settlement and request a stay of deadlines.

Source text: Parties shall promptly notify the Court if they reach a settlement in a case and request to stay any deadlines.

Parties must email a Word version of the Joint Claim Construction Statement, proposed Protective Order, or proposed Scheduling Order to the Court’s law clerk upon filing.

Source text: When filing the Joint Claim Construction Statement, proposed Protective Order, or proposed Scheduling Order, the parties shall also email the Court’s law clerk a Word version of the filed documents.

Parties presenting confidential information in remote hearings must email the Court’s law clerk to request a private Zoom setup.

Source text: Any party who intends to present confidential information in a remote hearing shall email and notify the Court’s law clerk to request a private Zoom setup that will not be publicly broadcasted.

Parties must email law clerks a pending motion list and hearing request (if desired) on the day post-trial briefing concludes.

Source text: On the same day that post-trial briefing is completed, the parties shall email the Court’s law clerks with a list of the pending motions and request a hearing, if desired.

Parties must contact District Clerk’s Office via email to obtain info for post-trial bond orders.

Source text: Prior to entering an order regarding post-trial bonds, parties are directed to reach out to the District Clerks Office to obtain specific information needed to complete the order. The Office can be reached at TXWDAustinDistrictClerksOffice@txwd.uscourts.gov or 512-916-5896.

Parties must jointly email chambers' law clerks to confirm the Markman hearing date and notify of any unripe venue or jurisdictional motions.

Source text: Parties to jointly email the law clerks to confirm their Markman date and to notify if any venue or jurisdictional motions remain unripe for resolution.

Within 3 business days of sur-reply submission, parties must email an editable copy of the Joint Claim Construction Statement to chambers' law clerks.

Source text: 3 business days after submission of sur-reply: Parties submit Joint Claim Construction Statement and email the law clerks an editable copy.

Parties must jointly email the Court’s law clerk 8 weeks before trial to confirm pretrial conference and trial dates.

Source text: 8 weeks before trial Parties to jointly email the Court’s law clerk to confirm their pretrial conference and trial dates.

Only attorneys and associates may bring electronic devices into courthouse

Source text: At the discretion of the Court, only attorneys and accompanying associates may bring cellular telephones and other electronic devices into the United States Courthouse (200 E. Wall Street, Midland, Texas; 410 S. Cedar, Pecos, Texas; and 2450 N. Highway 118, Alpine, Texas). No other individuals are permitted this privilege.

Photographing, recording, broadcasting, or televising prohibited without court authorization

Source text: The photographing, recording, broadcasting or televising of any person, object, or proceeding inside the United States Courthouse (Midland, Pecos, and Alpine) IS not permitted, unless authorized by the Court.

Cell phones must be turned off in courtrooms

Source text: Cellular telephones must be turned off while inside any courtroom.

Violations result in removal, fines, and forfeiture of devices

Source text: Anyone violating this Order is subject to removal from the United States Courthouse, being fined for disobedience of this Order, and having the electronic device(s) forfeited to the United States Marshals Service.

Emergency contact: law clerk at (915) 534-6740 or courtroom deputy at (915) 834-0501.

Source text: Please call either a law clerk at (915) 534-6740 or the courtroom deputy at (915) 834-0501.

Emergency contact: law clerk (915) 534-6740 or courtroom deputy (915) 834-0501

Source text: Please call either a law clerk at (915) 534-6740 or the courtroom deputy at (915) 834-0501.

For expedited relief: file with clerk, notify deputy, hand deliver to chambers, notify adverse party

Source text: After the motion has been filed with the Clerk’s office, notify the courtroom deputy and hand deliver a copy to Chambers. Use every reasonable effort to provide notice to the adverse party that the motion has been filed, and provide a copy of the motion to the opposing party by fax or electronic (e-mail) delivery.

Call Natasha Martinez for emergencies.

Source text: How does the court prefer attorneys to contact the court in an emergency? Call Natasha Martinez, Courtroom Deputy, (210) 472-6550 Ext. 5020 or Natasha_Martinez@txwd.uscourts.gov.

Parties cannot contact the court during depositions.

Source text: May parties contact the court during depositions? No.

File motion for expedited hearing, then contact Natasha Martinez.

Source text: What procedures should be followed to request an expedited hearing in a civil case? File a motion requesting an expedited hearing, then contact Natasha Martinez, Courtroom Deputy.

Strict courtroom decorum rules: no gum, phones, beverages; stand when addressing court.

Source text: No chewing gum, no active cell phone use, and no beverages at counsel tables unless approved by the court. Counsel will question the witnesses from the lectern. Request permission to approach a witness or the bench. Do not approach the lectern or walk behind opposing counsel when opposing counsel is conducting direct or cross examination. Dress consistent with court decorum rules. Anyone addressing the court must stand.

Counsel must address court from lectern.

Source text: The lectern.

In emergencies, call or email Courtroom Deputy Natasha Martinez.

Source text: How does the court prefer attorneys to contact the court in an emergency? Call Natasha Martinez, Courtroom Deputy, (210) 472-6550 Ext. 5020 or Natasha_Martinez@txwd.uscourts.gov.

Clerk must notify Court chambers same day of motion under 18 U.S.C. § 3145(a)

Source text: IT IS FURTHER ORDERED that, upon the United States’s motion under 18 U.S.C. § 3145(a), the Clerk of Court shall—on that same day—notify the chambers of this Court of the motion.

Call chambers or Courtroom Deputy in emergencies

Source text: Please call Chambers at (210) 472-6575 or Sylvia Ann Fernandez, Courtroom Deputy, (210) 472-6550, Ext. 5011, sylvia_fernandez@txwd.uscourts.gov

Immediately notify Courtroom Deputy after TRO filing; provide electronic copy to adverse party

Source text: After the TRO has been filed with the Clerk's office and the matter has been assigned to this Court's chambers, immediately notify the Courtroom Deputy. Use every reasonable effort to provide notice to the adverse party that the TRO has been filed and provide a copy of the TRO to the opposing party by electronic (e-mail) delivery. Parties should comply with Fed. R. Civ. P. 65 and Local Rules.

Emergency contact via phone to Chambers or Courtroom Deputy.

Source text: Please call Chambers at (210) 472-6575 or Sylvia Ann Fernandez, Courtroom Deputy, (210) 472-6550, Ext. 5011, sylvia_fernandez@txwd.uscourts.gov.

For expedited relief motions, notify Courtroom Deputy immediately after filing and provide copy to opposing party by email.

Source text: After the motion has been filed with the Clerk’s office, immediately notify the Courtroom Deputy, Sylvia Ann Fernandez, Courtroom Deputy, (210) 472-6550, Ext. 5011, sylvia_fernandez@txwd.uscourts.gov. Use every reasonable effort to provide notice to the adverse party that the motion has been filed and provide a copy of the motion to the opposing party by electronic (e-mail) delivery.

Contact Sylvia Ann Fernandez for bringing own equipment at (210) 472-6550 Ext. 5011 or sylvia_fernandez@txwd.uscourts.gov.

Source text: Yes, contact should be made with Sylvia Ann Fernandez, Courtroom Deputy, (210) 472-6550, Ext. 5011, sylvia_fernandez@txwd.uscourts.gov.

Parties must email Microsoft Word versions of Joint Proposed Jury Charge and Verdict Form to chambers with specific subject line format.

Source text: Upon filing, the parties shall promptly email a Microsoft Word version of the Joint Purposed Jury Charge and the Verdict Form as filed, to the undersigned's email address at anne_berton@txwd.uscourts.gov (the email's subject line must include the case number and the text "Joint Proposed Jury Charge").

Written communication to the Court is allowed for routine matters, must copy all parties, and cannot address merits except for allowed discovery disputes.

Source text: 1. Written communication from counsel to the Court. Accepted for routine matters such as scheduling, advising of settlement status, etc. with copy to counsel for all parties. No communication should address the merits of any matter, except for providing information pertaining to informal discovery disputes as expressly directed by the Court. Counsel for all parties should be copied.

Communication with law clerks is permitted via email; time-sensitive scheduling matters may use phone with all parties' permission.

Source text: 2. Communication between counsel and the Judge’s law clerks. Permitted, as per above, via email to TXWDml_NoJudge_Chambers_WA_JudgeMacLemore@txwd.uscourts.gov. If there is a time-sensitive matter related solely to scheduling, counsel may contact chambers by telephone with participation or express permission of counsel for all parties.

Time-sensitive scheduling matters may be communicated to chambers via phone with all parties' permission.

Source text: If there is a time-sensitive matter related solely to scheduling, counsel may contact chambers by telephone with participation or express permission of counsel for all parties.

Counsel must alert chambers via email about out-of-town accommodation needs as soon as possible, copying all parties.

Source text: 7. Accommodations for out-of-town parties, attorneys, or witnesses. The Court will attempt to accommodate specific problems related to the appearance of out-of-town parties, attorneys, and witnesses. Counsel should alert the Court as soon as they become aware of any such issues by email to TXWDml_NoJudge_Chambers_WA_JudgeMacLemore@txwd.uscourts.gov with copy to all

Transcript requests must be made in writing to specific courtroom deputies.

Source text: Requests for either must be made in writing to Judge Derek T. Gilliland's Courtroom Deputy Melissa Copp at Melissa_Copp@txwd.uscourts.gov, or to Judge Dan MacLemore's Courtroom Deputy Abigail Ernstes at Abigail_Ernstes@txwd.uscourts.gov.

Redacted sealed orders must be emailed to specific chambers email address

Source text: The movant shall email the redacted, public version to the Court's law clerk (TXWDml_Chambers_WA_All@TXWD.USCOURTS.GOV).

Opposing counsel must be copied on all correspondence with court except ex parte mediation statements.

Source text: Other than when submitting ex parte mediation statements, opposing counsel should generally be copied on all correspondence with the Court.

Emergency contact number for civil matters is (210) 472-6357.

Source text: In a true emergency concerning a civil matter, call chambers at: (210) 472-6357.

Parties may contact court during depositions in emergencies at (210) 472-6357.

Source text: Yes, in emergencies parties can call chambers at: (210) 472-6357.

Contact chambers early when filing motions for temporary restraining orders or expedited relief.

Source text: Please contact chambers as early in the process as possible.

TRO/expedited relief requires courtesy call to Courtroom Deputy and notice to opposing party

Source text: A courtesy call should be made to Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016 and notice should be given to the opposing party of the fact of filing or notice of any hearing set. Parties should comply with Federal Rule of Civil Procedure 65 and the Local Rules.

Contact Priscilla Springs for emergencies; if unavailable, contact Chambers directly.

Source text: Contact Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016, or priscilla_springs@txwd.uscourts.gov. If unable to reach Courtroom deputy and immediate assistance is required you may contact Chambers at (210) 472-5870.

Parties may not contact the court during depositions.

Source text: No.

Make courtesy call to courtroom deputy and notify opposing party for expedited relief motions.

Source text: A courtesy call should be made to the courtroom deputy clerk and notice should be given to the opposing party of the fact of filing or notice of any hearing set.

Notify Priscilla Springs if evidentiary sentencing hearing is requested.

Source text: The parties are required to notify the Court if a evidentiary hearing is requested. Contact Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016, or priscilla_springs@txwd.uscourts.gov.

For emergencies, first call the Courtroom Deputy; if unreachable and immediate assistance is needed, contact Chambers.

Source text: Please first call Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016. If unable to reach Courtroom deputy and immediate assistance is required, you may contact Chambers at (210) 472-5870.

For emergencies, contact the Courtroom Deputy first; if unreachable, contact Chambers directly.

Source text: Contact Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016, or priscilla_springs@txwd.uscourts.gov. If unable to reach Courtroom deputy and immediate assistance is required you may contact Chambers at (210) 472-5870.

Parties are prohibited from contacting the court during depositions.

Source text: May parties contact the court during depositions? No.

Parties must notify the court when an evidentiary sentencing hearing is requested.

Source text: The parties are required to notify the Court if a evidentiary hearing is requested. Contact Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016, or priscilla_springs@txwd.uscourts.gov.

Court will not tolerate tardiness or unpreparedness.

Source text: The Court will not tolerate tardiness and unpreparedness.

Emergency court contact is via telephone at (915) 534-6744.

Source text: 4. How does the court prefer attorneys to contact the court in an emergency? Telephone: (915) 534-6744.

Expedited hearing requests in criminal cases must be coordinated with Courtroom Deputy Virginia Cabrera at (915) 534-6895.

Source text: 7. What procedures should be followed to request an expedited hearing in a criminal case? Coordinate your formal Motion with the Courtroom Deputy, Virginia Cabrera at (915) 534-6895.

Parties should direct inquiries to the Court’s law clerk by email, which is the preferred contact method.

Source text: Parties should generally email any inquiries to the Court’s law clerk. The Court’s voicemail is not checked regularly. Email is the preferred contact method.

After the opposing response, the requesting party must email issue summaries to both judges’ law clerks and copy opposing counsel.

Source text: Once the opposing party provides its response, the requesting party shall email the summaries of the issues to the Court’s law clerks for both Judge Albright and Judge Gilliland with opposing counsel copied.

To seek expanded venue/jurisdiction discovery limits, parties must meet and confer first and then contact the law clerk for a telephonic hearing if impasse remains.

Source text: If a party believes these limits should be expanded, the party shall meet and confer with opposing counsel and, if an impasse is reached, the requesting party is directed to contact the Court’s law clerk for a telephonic hearing.

If a transfer motion is still pending one week before Markman, the movant must email chambers (and technical advisor if appointed) to report that status.

Source text: In addition, if by 1 week before the Markman hearing the Court has not ruled on any pending motion to transfer, the moving party is directed to email the Court’s law clerk (and the technical advisor, when appointed), and indicate that the motion to transfer is pending.

Parties must jointly email law clerks to confirm the Markman date and report unripe venue or jurisdictional motions.

Source text: Parties to jointly email the law clerks (see OGP at 1) to confirm their Markman date and to notify if any venue or jurisdictional motions remain unripe for resolution.

Parties must email law clerks an editable copy of the Joint Claim Construction Statement.

Source text: Parties submit Joint Claim Construction Statement and email the law clerks an editable copy.

Parties cannot contact Court during depositions.

Source text: No.

Must immediately notify court if motion is unopposed.

Source text: Not immediately notifying the Court that a motion is unopposed (or that portions of a motion are uncontested).

Must immediately notify court when case is settled.

Source text: Not immediately notifying the Court that the case has been settled.

Notify courtroom deputy and hand deliver copy to Chambers after filing expedited motion.

Source text: After the motion has been filed with the Clerk’s office, notify the courtroom deputy and hand deliver a copy to Chambers.

Internet access requires advance arrangements and Wi-Fi End User Agreement.

Source text: Yes, there is Internet access, but arrangements must be made ahead of time. Attorneys must sign the Wi-Fi End User Agreement in order to access the Internet.

All laptops in courtroom are subject to inspection.

Source text: All laptops being used in the courtroom are subject to inspection.

Parties may not contact Court during depositions

Source text: No.

Contact courtroom deputy for procedural questions only

Source text: An attorney may address a procedural question that cannot be answered by the federal rules of procedure, local rules and standing orders, or the Judge’s scheduling order to the courtroom deputy. Please do not call the Judge’s staff to inquire about substantive issues.

Internet access available but requires advance arrangements and signed Wi-Fi agreement.

Source text: Yes, there is Internet access, but arrangements must be made ahead of time. Attorneys must sign the Wi-Fi End User Agreement in order to access the Internet.

All laptops used in courtroom are subject to inspection.

Source text: All laptops being used in the courtroom are subject to inspection.

Law clerks cannot be contacted directly except in emergencies.

Source text: May the court's law clerks be contacted directly? If so, under what circumstances? No. Exception: Only in an emergency when Courtroom Deputy, Natasha Martinez, cannot be reached.

Do not contact court about motion status unless circumstances change.

Source text: Is it permissible to contact the court regarding the status of motions in a civil case? If so, should the law clerk or the courtroom deputy be contacted? No, unless there has been a change of circumstances; if that occurs contact Natasha Martinez, Courtroom Deputy.

Court recommends early arrival or scheduling visit to test technology.

Source text: The court highly recommends arriving early or scheduling a visit to ensure all technology is functional in the room prior to a given proceeding.

Do not call chambers to check motion status.

Source text: Lawyers should not call chambers to request the status of motions.

Law clerks cannot be contacted directly except in emergencies when deputy is unreachable.

Source text: May the court's law clerks be contacted directly? If so, under what circumstances? No. Exception: Only in an emergency when Courtroom Deputy, Natasha Martinez, cannot be reached.

In criminal cases, call Courtroom Deputy to check motion status.

Source text: Is it permissible to contact the court regarding the status of motions in a criminal case? If so, should the law clerk or the courtroom deputy be contacted? Yes. Call Natasha Martinez, Courtroom Deputy.

Parties must notify court ahead of time when using deposition testimony by agreement without witness unavailability.

Source text: The parties should notify the court ahead of time of a circumstance such as this. Contact Natasha Martinez, Courtroom Deputy.

Pet peeves include calling for motion status, missing certificates of conference/proposed orders, excessive discovery disputes, courtesy copies, and delayed hearings due to lack of party confer.

Source text: Lawyers should not call chambers to request the status of motion. Motions without a certificate of conference or proposed order. Excessive discovery disputes. Courtesy copies. Trials/hearings unnecessarily delayed because of the parties’ failure to confer with each other or the court.

Law clerks may be contacted for procedural questions only

Source text: An attorney may address a procedural question that cannot be answered by the federal rules of procedure, local rules, or the judge's scheduling order to the Law Clerk. Please do not call the judge's staff to inquire about substantive issues.

Email Courtroom Deputy; faxes not accepted

Source text: Yes. Email Sylvia Fernandez, Courtroom Deputy, sylvia_fernandez@txwd.uscourts.gov. The Court cannot accept faxes.

Parties may contact court during depositions only for immediate attention

Source text: Yes, but only in circumstances that necessitate the Court's immediate attention.

Must immediately notify court when motion is unopposed or portions are uncontested.

Source text: Not immediately notifying the Court that a motion is unopposed (or that portions of a motion are uncontested).

Must immediately notify court when case has been settled.

Source text: Not immediately notifying the Court that the case has been settled.

Court staff cannot discuss substantive matters with counsel or parties.

Source text: Please note that court staff should not be contacted regarding substantive matters. Court staff have been instructed not to discuss substantive matters with counsel or parties.

Email prohibited for inquiring about anticipated rulings or timing.

Source text: Please don't email to inquire about anticipated rulings or their timing.

Court staff cannot advise parties about timing of rulings.

Source text: Not typically. Court staff cannot advise parties when a ruling will issue in a case.

Emergency contact: call Courtroom Deputy first, then Chambers

Source text: Please first call Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016. If unable to reach Courtroom deputy and immediate assistance is required, you may contact Chambers at (210) 472-5870.

Agreed modifications approved at case start; multiple requests require hearing with good cause.

Source text: The Court will approve, in most instances, an agreed modification at the beginning of a case. However, if the court receives multiple requests a hearing will be set in order for counsel to show good cause why additional continuances are needed. If a continuance is not agreed to, the opposing party should file a response to any motion immediately.

Withdrawn objections must be notified to court as soon as possible, not at sentencing hearing.

Source text: If any objections will be withdrawn prior to sentencing, counsel must notify the court as soon as possible, and are encouraged NOT to wait until the sentencing hearing to do so.

Must notify court of withdrawal of objections to presentence reports before sentencing.

Source text: The Court not being notified of withdrawal of objections to presentence investigation reports prior to a sentencing hearing.

Parties not filing dispositive motions must contact courtroom deputy to set trial date.

Source text: If parties elect not to file dispositive motions, they must contact the courtroom deputy on or before this deadline in order to set a trial date.

Telephone conferences require permission one week in advance and are only for extraordinary circumstances.

Source text: Only in extraordinary circumstances and permission must be granted at least one week prior to hearing. Please contact Priscilla Springs at (210) 472-6550 ext 5016 or at priscilla_springs@txwd.uscourts.gov.

Court may be contacted during depositions only for emergencies.

Source text: Only if circumstances arise that necessitate the Court’s immediate attention.

Status inquiries discouraged; contact law clerk for important case info.

Source text: Contacting the Court for the mere purpose of attaining the status of a Motion is discouraged. However, if Counsel needs to relay important information regarding a case, they should contact the respective law clerk.

Do not contact court for motion status; contact Courtroom Deputy for important case information.

Source text: Contacting the Court for the mere purpose of attaining the status of a Motion is discouraged. However, if Counsel needs to relay important information regarding a case, they should contact the Courtroom Deputy.

If parties cannot resolve conflicts between this OGP and prior versions, they are encouraged to seek guidance by emailing the Court’s law clerk.

Source text: If there are conflicts between this OGP and prior versions in existing cases that the parties are unable to resolve, the parties are encouraged to contact the Court for guidance via email to the Court’s law clerk.

Parties should generally use the shared law clerk email address for Judges Albright and Gilliland.

Source text: Parties should generally use the following email address that includes the Court’s law clerks for both Judge Albright and Judge Gilliland: TXWDml_LawClerks_WA_JudgeAlbright&Gilliland@txwd.uscourts.gov.

Messages intended only for Judge Albright’s law clerks may be sent to the specified email address.

Source text: Messages directed only to Judge Albright’s law clerks may be sent to: TXWDml_LawClerks_WA_JudgeAlbright@txwd.uscourts.gov.

Messages intended only for Judge Gilliland’s law clerks may be sent to the specified email address.

Source text: Messages directed only to Judge Gilliland’s law clerks may be sent to: TXWDml_NoJudge_Chambers_WA_JudgeGilliland@txwd.uscourts.gov.

The District Clerk’s Office may be contacted by email at the listed address.

Source text: The Office can be reached at TXWDWacoDistrictClerksOffice@txwd.uscourts.gov or 254-750-1501.

Email is the preferred contact method for inquiries to the Court's law clerk.

Source text: Parties should generally email any inquiries to the Court's law clerk. The Court's voicemail is not checked regularly. Email is the preferred contact method.

Use specific email address for contacting law clerks for both judges.

Source text: Parties should generally use the following email address that includes the Court's law clerks for both Judge Albright and Judge Gilliland: TXWDml_LawClerks_WA_JudgeAlbright&Gilliland@txwd.uscourts.gov.

Use specific email address for Judge Albright's law clerks only.

Source text: Messages directed only to Judge Albright's law clerks may be sent to: TXWDml_LawClerks_WA_JudgeAlbright@txwd.uscourts.gov.

Use specific email address for Judge Gilliland's law clerks only.

Source text: Messages directed only to Judge Gilliland's law clerks may be sent to: TXWDml_NoJudge_Chambers_WA_JudgeGilliland@txwd.uscourts.gov.

Court law clerks' email address is TXWDml_LawClerks_JudgeAlbright@txwd.uscourts.gov for document submissions.

Source text: counsel shall submit an editable, digital version of the jury charge(s) in Microsoft Word to the court via e-mail to TXWDml_LawClerks_JudgeAlbright@txwd.uscourts.gov.

Parties may contact the Court’s law clerks via the provided email address to obtain Courtroom Deputy contact information and for trial-related scheduling or technical inquiries.

Source text: TXWDml_LawClerks_JudgeAlbright@txwd.uscourts.gov.

Parties may direct equipment and technology questions to the Courtroom Deputy, who will forward them to IT staff.

Source text: The parties may direct any questions to the Courtroom Deputy, who will forward any questions to the appropriate IT staff.

Parties must review JERS Exhibit Batch Import Requirements and may email the Courtroom Deputy with JERS-related questions.

Source text: The parties shall refer to the JERS Exhibit Batch Import Requirements on the Court’s website and may email the Courtroom Deputy with any questions about the JERS system.

Parties with unresolvable OGP conflicts are encouraged to contact the Court via email to the law clerk.

Source text: If there are conflicts between this OGP and prior versions in existing cases that the parties are unable to resolve, the parties are encouraged to contact the Court for guidance via email to the Court’s law clerk.

Parties should email inquiries to the Court’s law clerk; email is the preferred contact method.

Source text: Parties should generally email any inquiries to the Court’s law clerk. The Court’s voicemail is not checked regularly. Email is the preferred contact method.

Judge Albright’s law clerk emails may be sent to the provided email address.

Source text: Messages directed only to Judge Albright’s law clerks may be sent to: TXWDml_LawClerks_WA_JudgeAlbright@txwd.uscourts.gov.

Cell phones may be used outside courtroom if reasonable and non-disruptive

Source text: Cellular telephones may be used outside the courtroom provided they are used in a reasonable and non-disruptive manner.

Attorneys may contact law clerks for procedural questions not covered by rules.

Source text: An attorney may address a procedural question that is not answered by the federal rules of procedure, local rules, or the Judge’s Standing Orders to the law clerks at (915) 534-6740. Please do not call the judge’s staff to inquire about substantive issues.

Court accepts faxes at (915) 534-6716.

Source text: Yes. The fax number is (915) 534-6716.

Notify law clerk at (915) 534-6740 when contested motion is resolved.

Source text: Yes, please contact a law clerk at (915) 534-6740 immediately upon resolution of a pending motion.

Electronic versions of jury instructions and verdict forms are permitted.

Source text: Yes. Please contact the law clerk at (915) 534-6740.

Contact courtroom deputy at (915) 834-0501 for scheduling.

Source text: The courtroom deputy at (915) 834-0501.

Contact courtroom deputy or law clerk in emergencies.

Source text: Please call either the courtroom deputy at (915) 834-0501 or a law clerk at (915) 534-6740.

Contact courtroom deputy for expedited criminal hearing.

Source text: Contact the courtroom deputy at (915) 834-0501.

Contact courtroom deputy for criminal motion status.

Source text: Contact the courtroom deputy.

Transcript requests must be made to Walter Chiriboga.

Source text: All transcript requests should be made to Walter Chiriboga at (915) 834-0553 or Walter_Chiriboga@txwd.uscourts.gov.

Court uses Jury Evidence Recording System (JERS) for electronic evidence capture.

Source text: The Court uses Jury Evidence Recording System (JERS) which provides an efficient method of electronically capturing evidence as it is presented in court during trial.

Electronic versions of jury instructions, verdict forms, and findings may be provided; contact law clerk for format.

Source text: Yes. The parties should contact the law clerk at (915) 534-6740.

Contact law clerk at (915) 534-6740 for scheduling questions

Source text: Please contact the Judge's law clerk at (915) 534-6740.

Law clerks may be contacted for procedural questions not covered by rules

Source text: An attorney may address a procedural question that is not answered by the federal rules of procedure, local rules, or the Judge's Standing Orders to the law clerks at (915) 534-6740. Please do not call the judge's staff to inquire about substantive issues.

Court accepts faxes at (915) 534-6716

Source text: Yes. The fax number is (915) 534-6716.

Notify law clerk immediately when contested motion is resolved

Source text: Yes, please contact a law clerk at (915) 534-6740 immediately upon resolution of a pending motion.

Cases assigned to district and magistrate judges; discovery routinely referred to magistrate

Source text: At the time a lawsuit is filed, the case is assigned to this district judge and a magistrate judge. The parties should advise the district clerk of their respective positions concerning transferring the case to a magistrate judge for jury or nonjury trial by consent, pursuant to 28 U.S.C. § 636(c). Discovery matters are routinely referred to the magistrate judge. Otherwise, pursuant to Local Rule, Appendix C, various pretrial matters regarding civil cases filed by prisoners and reviews of administrative agency proceedings (social security appeals) are referred to a magistrate judge.

Status conference held ~8 days before trial; motions in limine and exhibit objections heard then

Source text: Unless requested by a party with a showing of special need, the Judge does not conduct a preliminary pretrial conference or intermediate status conferences. A status conference is conducted approximately eight (8) days prior to the date that trial is expected to begin as set out in the Court's Scheduling Order. Motions in limine and objections to exhibits will be heard and ruled upon at that time.

Electronic versions of jury instructions, verdict forms, and proposed findings are permitted. Contact law clerk for format details.

Source text: Yes. Please contact the law clerk at (915) 534-6740.

Emergency contact: call courtroom deputy or law clerk

Source text: Please call either the courtroom deputy at (915) 834-0501 or a law clerk at (915) 534-6740.

Contact courtroom deputy for scheduling matters

Source text: The courtroom deputy at (915) 834-0501.

Contact courtroom deputy for status of criminal motions

Source text: Contact the courtroom deputy.

Contact courtroom deputy for expedited hearing in criminal case

Source text: Contact the courtroom deputy at (915) 834-0501.

Transcript requests must be directed to Walter Chiriboga via phone or email.

Source text: All transcript requests should be made to Walter Chiriboga at (915) 834-0553 or Walter_Chiriboga@txwd.uscourts.gov.

Court uses JERS system to electronically capture and provide evidence to jury in deliberation room.

Source text: The Court uses Jury Evidence Recording System (JERS) which provides an efficient method of electronically capturing evidence as it is presented in court during trial. Upon completion of the trial presentations, the evidence is released in electronic form to the jury in the Jury Deliberation Room.

Contact Natasha Martinez by email for court matters.

Source text: May the court be contacted by e-mail or fax? If so, what is the address or number? You may contact Natasha Martinez, Courtroom Deputy, by email Natasha_Martinez@txwd.uscourts.gov.

Attorneys may use internet during trial; contact Natasha Martinez for access.

Source text: Yes; attorneys may use the internet during trial if necessary. For information on access contact Natasha Martinez, Courtroom Deputy at (210) 472-6550 Ext. 5020 or Natasha_Martinez@txwd.uscourts.gov.

Contact Natasha Martinez to arrange technology use.

Source text: Contact Natasha Martinez, Courtroom Deputy, prior to date needed.

Parties may bring own equipment; contact Natasha Martinez to arrange.

Source text: Yes. Contact Natasha Martinez, Courtroom Deputy, prior to date needed.

No telephone conferences allowed for motions.

Source text: No.

Contact Courtroom Deputy Natasha Martinez via email for court matters.

Source text: May the court be contacted by e-mail or fax? If so, what is the address or number? You may contact Natasha Martinez, Courtroom Deputy, at Natasha_Martinez@txwd.uscourts.gov.

File expedited motion, then contact Courtroom Deputy.

Source text: What procedures should be followed if a party expects to be filing a motion for expedited relief? File the motion, then contact Natasha Martinez, Courtroom Deputy.

File motion for expedited hearing, then contact Courtroom Deputy.

Source text: What procedures should be followed to request an expedited hearing in a criminal case? File a motion requesting an expedited hearing, then contact Natasha Martinez, Courtroom Deputy.

Notify Law Clerk immediately when contested motion is resolved

Source text: The Law Clerk should be notified at (210) 472-6575 immediately upon resolution of the pending motion.

Contact Courtroom Deputy Sylvia Ann Fernandez for scheduling matters

Source text: Sylvia Ann Fernandez, Courtroom Deputy, (210) 472-6550, Ext. 5011, sylvia_fernandez@txwd.uscourts.gov

Contact assigned Law Clerk for expedited hearing requests

Source text: Contact the Law Clerk assigned to the case.

Contact assigned Law Clerk for non-substantive matters or case settlements

Source text: If an attorney wishes to contact the Court regarding a non-substantive matter or to inform the Court that the case has settled or a pending motion has been resolved, the attorney should contact the Law Clerk assigned to the case.

Notify Sylvia Ann Fernandez before hearing/trial about needed equipment

Source text: Courtroom Deputy Sylvia Ann Fernandez should be notified prior to the hearing or trial as to what equipment is needed.

Court reporter uses Real Time; contact Amber Nino at (210) 472-6550, Ext. 5037 for rough transcripts

Source text: Yes. Parties can contact the court reporter, Amber Nino at (210) 472-6550, Ext. 5037.

Courtroom has internet access; arrangements must be made ahead of time

Source text: Yes, there is internet access, but arrangements must be made ahead of time.

Contact Sylvia Ann Fernandez for equipment delivery arrangements

Source text: Parties should contact Sylvia Ann Fernandez, Courtroom Deputy, (210) 472-6550, Ext. 5011, sylvia_fernandez@txwd.uscourts.gov.

Additional technology details in Courtroom Technology Guidance document.

Source text: See Courtroom Technology Guidance.

Contact Courtroom Deputy for expedited hearing requests in criminal cases.

Source text: Contact Sylvia Ann Fernandez, Courtroom Deputy, (210) 472-6550, Ext. 5011, sylvia_fernandez@txwd.uscourts.gov.

Notify Courtroom Deputy when criminal motion is resolved.

Source text: Notify Sylvia Ann Fernandez, Courtroom Deputy, (210) 472-6550, Ext. 5011, sylvia_fernandez@txwd.uscourts.gov.

Courtroom has white erase board and document presenter, no chart stand, video equipment per guidance.

Source text: White Erase Board Yes Chart stand: No Document presenter: Yes Video equipment: See Courtroom Technology Guidance.

Initial pretrial conference scheduled after proposed scheduling order; motion may be filed for immediate conference.

Source text: An initial pretrial conference pursuant to Fed. R. Civ. P. 16 will be scheduled after the Court receives the parties’ proposed scheduling order. However, if a party believes that a conference with the Court is needed on a more immediate basis to resolve any discovery or case management issues, the party should file a motion with the Court requesting a pretrial conference.

Parties should jointly request attendance preference (in person, Zoom, or hybrid) via email to chambers.

Source text: Parties are encouraged to meet and confer and provide a joint request on attendance preference (in person, zoom or hybrid) by emailing the Court’s law clerks at TXWDml_NoJudge_Chambers_WA_JudgeMacLemore@txwd.uscourts.gov and copying all counsel of record in the case.

Contact Courtroom Deputy for questions about setup, decorum, or procedures after Order Setting is docketed.

Source text: Once the Order Setting has been added to the docket, you may contact Judge MacLemore’s Courtroom Deputy for any questions regarding courtroom setup, courtroom decorum or procedures at Abigail_Ernstes@txwd.uscourts.gov.

For hearing resets, parties should jointly email chambers with alternate dates/times.

Source text: If either party requires a reset of the hearing once it has been added to the docket, parties are encouraged to meet and confer and provide a joint updated request that includes several alternate dates and times by emailing the Court’s law clerks at TXWDml_NoJudge_Chambers_WA_JudgeMacLemore@txwd.uscourts.gov and Judge MacLemore’s Courtroom Deputy at Abigail_Ernstes@txwd.uscourts.gov in a timely manner.

Parties may request a secure document submission link by emailing the Court’s law clerks.

Source text: To request a secure link, please the Court’s Law Clerks at TXWDml_NoJudge_Chambers_WA_JudgeMacLemore@txwd.uscourts.gov.

Hearings held on most discovery matters; non-discovery hearings only if requested.

Source text: Judge Gilliland holds hearings on most discovery matters. As for non-discovery motions, the Court will hold a hearing if a party requests it.

Parties should email joint attendance preference (in person, Zoom, hybrid) to chambers.

Source text: Parties are encouraged to meet and confer and provide a joint request on attendance preference (in person, zoom or hybrid) by emailing the Court’s law clerks at TXWDml_NoJudge_Chambers_WA_JudgeGilliland@txwd.uscourts.gov and copying all counsel of record in the case. The email should indicate the parties’ attendance preference, the names of counsel appearing and whether confidential information will be shared so appropriate measures may be taken to seal the hearing.

Contact Courtroom Deputy for setup, decorum, or procedure questions.

Source text: Once the Order Setting has been added to the docket, you may contact Judge Gilliland’s Courtroom Deputy for any questions regarding courtroom setup, courtroom decorum or procedures at Melissa_Copp@txwd.uscourts.gov.

For hearing resets, email joint request with alternate dates to chambers and Courtroom Deputy.

Source text: If either party requires a reset of the hearing once it has been added to the docket, parties are encouraged to meet and confer and provide a joint updated request that includes several alternate dates and times by emailing the Court’s law clerks at TXWDml_NoJudge_Chambers_WA_JudgeGilliland@txwd.uscourts.gov and Judge Gilliland’s Courtroom Deputy at Melissa_Copp@txwd.uscourts.gov in a timely manner.

Hearings proceed as scheduled until Court issues reset notice or order.

Source text: Despite the parties’ request, a hearing will proceed as originally scheduled until there is a notice from the Court resetting it or an Order Resetting added to the docket.

Parties must contact law clerk to request oral argument by newer attorney.

Source text: If a party would like a Newer Attorney to argue a motion or discovery dispute, after the briefing is ripe, the party should contact the law clerk to request oral argument and inform the clerk that a Newer Attorney will argue the motion or a portion of the motion.

Contact Courtroom Deputy Priscilla Springs for scheduling matters

Source text: Contact Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016, or priscilla_springs@txwd.uscourts.gov.

Contact Courtroom Deputy early to arrange Real Time reporting.

Source text: Contact should be made with the Courtroom Deputy as early as possible to determine if Real Time can be provided.

Contact Priscilla Springs for general inquiries; she will direct to appropriate contact if needed.

Source text: Contact Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016, or priscilla_springs@txwd.uscourts.gov. If further assistance is needed she will provide you with the appropriate contact information.

Contact Priscilla Springs for status of motions in criminal cases.

Source text: Yes, you may contact Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016, or priscilla_springs@txwd.uscourts.gov.

Court issues scheduling order immediately after case assignment.

Source text: A general scheduling order and trial date is entered by the Court immediately after the case has been assigned to the Court.

Pleas and counsel motions routinely referred to Magistrate Judge; other matters referred case-by-case.

Source text: Pleas are routinely referred to a U.S. Magistrate Judge. Motions to withdraw counsel or substitution of counsel may be referred to a U.S. Magistrate Judge. The Court may refer various other criminal matters to a Magistrate Judge on a case by case basis.

Contact the Courtroom Deputy by phone or email for scheduling matters.

Source text: Contact Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016, or priscilla_springs@txwd.uscourts.gov.

Procedural questions may be directed to the Courtroom Deputy (potentially transferred to a Law Clerk); substantive inquiries are prohibited.

Source text: An attorney may address a procedural question that cannot be answered by the Federal Rules of Civil Procedure, Local Rules, or the Judge's Scheduling Order to the Courtroom Deputy. If the Courtroom Deputy is unable to answer your question you may be transferred to a Law Clerk. Please do not call the Judge's staff to inquire about substantive issues.

Attorneys may contact the Courtroom Deputy to inquire about the status of motions.

Source text: Yes, you may contact Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016.

Contact Courtroom Deputy to arrange equipment testing and setup.

Source text: Please contact Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016, or priscilla_springs@txwd.uscourts.gov to arrange equipment testing and setup.

The court prefers contact via email or phone to the Courtroom Deputy.

Source text: Contact Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016, or priscilla_springs@txwd.uscourts.gov. If further assistance is needed she will provide you with the appropriate contact information.

Status inquiries for criminal cases are permitted via phone or email to the Courtroom Deputy.

Source text: Yes, you may contact Priscilla Springs, Courtroom Deputy, at (210) 472-6550 ext 5016, or priscilla_springs@txwd.uscourts.gov.

Telephone conferences arranged through courtroom deputy Priscilla Springs by phone or email; requesting party must state reason.

Source text: In certain circumstances. Please contact Priscilla Springs at (210) 472-6550 ext 5016 or at priscilla_springs@txwd.uscourts.gov. The requesting party must advise why a telephone conference is being requested. If approved by the Court the courtroom deputy will arrange the telephone conference with parties.

Court fax number provided for contact.

Source text: Fax: (915) 534-6881.

Court emergency phone number provided.

Source text: Telephone: (915) 534-6744.

Contact law clerk for scheduling matters.

Source text: The law clerk handling the case.

Law clerks may be contacted for trial prep and urgent matters.

Source text: Yes. The law clerks may be contacted for the purposes of preparing for trial and/or coordinating urgent matters that require the Court’s immediate attention.

Notify law clerk when contested motion is resolved.

Source text: Contact the respective law clerk.

Court appointments for indigents are handled by U.S. Magistrates.

Source text: Cases are referred to U.S. Magistrates to determine eligibility and assignment of Court appointed Counsel.

Contact Courtroom Deputy when criminal contested motion is resolved.

Source text: Contact the Courtroom Deputy.

Coordinate motions to suppress with the Courtroom Deputy.

Source text: Coordinate the Motion with the Courtroom Deputy.

The court may be contacted via fax at (915) 534-6881.

Source text: Fax: (915) 534-6881.

For emergencies, contact the court via telephone at (915) 534-6744.

Source text: Telephone: (915) 534-6744.

The court may be contacted via fax at (915) 534-6881.

Source text: 3. May the court be contacted by e-mail or fax? If so, what is the address or number? Fax: (915) 534-6881.

To arrange telephone conferences for motions or other matters, contact the case's law clerk; allowance is discretionary.

Source text: It depends. Contact the law clerk responsible for the case when the issue arises.