First Judicial Circuit of Florida, Escambia, Okaloosa, Santa Rosa and Walton Counties Document Filing Requirements

CRITICAL

Applies to

Motion

Any issue/matter to be considered by Judge Brodersen should be presented in the form of a Motion filed with the Clerk of Court with copies provided to all parties of record.

Any issue/matter to be considered by Judge Brodersen should be presented in the form of a Motion filed with the Clerk of Court with copies provided to all parties of record.

CRITICAL

Applies to

Contact information update

Attorneys and self-represented litigants must use Form 2.603 to update their contact information whenever their registered electronic-service email changes.

It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.

CRITICAL

Applies to

Motion

The Motion should also include opposing party’s position or lack of response to your request for their position.

The Motion should also include opposing party’s position or lack of response to your request for their position.

CRITICAL

Applies to

Notice of hearing

Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Notice of hearing

A notice of hearing must state whether a party will appear by Zoom and include the division’s Zoom login.

Notice of Hearing must indicate if a party is appearing via Zoom and include the Divisional Zoom log-in

CRITICAL

Applies to

Email

Emails must include the case number and case name in the subject line.

The subject line of any e-mail must contain the case number and case name.

CRITICAL

Applies to

Notice of hearing

A notice of hearing involving a remote appearance must list the judicial Zoom credentials.

A notice of hearing involving any remote appearance must list the judicial Zoom credentials.

CRITICAL

Applies to

Motion to continue and proposed order

Docket Day continuance motions and proposed orders must state the opposing attorney’s position.

All Motions to Continue and proposed Orders on Motions to Continue for Docket Days must have the opposing attorney’s position in them

CRITICAL

Applies to

Exhibits

Criminal evidentiary exhibits must be presented at the hearing, but a physical exhibit may be sent to the judicial assistant for in-chambers review if both sides stipulate to pre-hearing consideration.

Exhibits for criminal evidentiary proceedings must be presented during the hearing.However, if both the State and Defense stipulate to the Court considering certain evidence prior to the hearing (such as a forensic interview for a Child Hearsay hearing), the physical exhibit may be sent to the judicial assistant for the judge to review in chambers.

CRITICAL

Applies to

Conference request

A request for a case management conference or status conference must explain why the conference is necessary.

Any request for a CMC or status conference must articulate the reasons for the necessity of the conference.

CRITICAL

Applies to

Proposed order

Proposed orders must list the names and email addresses of all parties who need electronic service of the Court’s order.

Proposed Orders must include the names AND e-mail addresses of all parties who need to receive e-service of the Court’s Order.

CRITICAL

Applies to

Exhibits

Civil evidentiary-hearing exhibits must be filed in the court file; PDF courtesy copies may also be helpful.

In civil cases, exhibits for evidentiary hearings must be filed in the court file, and PDF courtesy copies for the Court are helpful.

CRITICAL

Applies to

Proposed order

In civil cases involving an unrepresented party, proposed orders must include the stated language assigning the sole attorney responsibility to serve the order on qualifying pro se parties within five business days.

Pursuant to SRCAD2019-03, all proposed Orders in civil cases must include the following language at the end of the order, after the signature line: In cases wherein one party is unrepresented (pro se), it is the responsibility of the sole attorney in the case to serve within five business days this [Order or Judgment] upon any pro se party who does not have access to and is not a registered user of the Florida Courts e-Filing Portal.

CRITICAL

Applies to

Proposed order

Label each submitted proposed order with the case name and order title, not merely “Order.”

Please label the proposed Order being submitted with the case name and title of the Order, not just “Order.”

CRITICAL

Applies to

Proposed order

A proposed order submitted with a motion to continue must state the new date for which the case is scheduled.

When proposed Orders are submitted regarding Motions to Continue, the proposed Order must include the new date for which the case is being scheduled.

CRITICAL

Applies to

Proposed order

Each proposed order must include a cover letter certifying agreement by all parties or identifying any disagreement.

All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.

CRITICAL

Applies to

E service contact information

Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders unless excused.

All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.

CRITICAL

Applies to

Form 2.603

Attorneys and self-represented litigants must update their contact information on Form 2.603 whenever their registered electronic-service email changes.

It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.

CRITICAL

Applies to

Motion

A request to appear by communication technology in a criminal case must be made by motion.

Requests to use communication technology for an appearance in criminal cases must be made by motion.

CRITICAL

Applies to

Proposed order

When all parties stipulate to the motion or order and no hearing is required, the proposed order must state that the parties stipulated to its entry.

If all parties stipulate to the Motion and/or Order (and therefore a hearing is not required), please write in the proposed Order that the parties have stipulated to entry of the Order.

CRITICAL

Applies to

Motion

A party seeking an emergency hearing must file a detailed motion stating the issues, why an emergency hearing is necessary, and the time needed for each party’s presentation.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Notice of hearing

A Notice of Hearing must state the hearing date, time, and type, include the Judge’s Zoom credentials for remote appearances, and contain the required ADA notification.

The Notice of Hearing shall advise the Court and all parties of the date, time, and type of hearing. A notice of hearing involving any remote appearance must list the Judge’s Zoom credentials. All notices of hearing must contain the Americans with Disabilities Act (ADA) notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

A request for an incarcerated parent to appear in person must detail the reason for the request.

If there is a specific request for the incarcerated parent to appear in-person, a request detailing the reason must be made no later than five (5) days prior to the hearing date.

CRITICAL

Applies to

Notice of hearing

After the parties agree on availability, the movant must file a Notice of Hearing and copy the judicial assistant.

Dates will then be provided to you and, upon all parties reaching an agreement for availability, the Movant will file a Notice of Hearing (and copy the JA).

CRITICAL

Applies to

Motion or order

List all party names and email addresses in the certificate-of-service portion or on the motion or order’s final-page cc list.

All party names (with email addresses) must be listed in the certificate of service portion or must be included in the last page (cc) of the motion/order.

CRITICAL

Applies to

Motion or order

Motions and orders must state the opposing party’s position and include e-service party names and email addresses.

All motions / orders must be filed via the e-portal, must contain the opposing party’s position, and must include e-service party names and email addresses.

CRITICAL

Applies to

Motion

An issue for Judge Robinson’s consideration should be presented by a motion filed with the Clerk, with copies provided to all parties of record.

Any issue to be considered by Judge Robinson should be in the form of a motion filed with the Clerk of Court with copies provided to all parties of record.

CRITICAL

Applies to

Contact information

Attorneys and self-represented litigants must provide an email address for receiving signed orders electronically unless excused by the judge.

All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused by the Judge.Fla. R. Gen. Prac. & Jud. Admin. 2.516.

CRITICAL

Applies to

Motion or order

Each motion or order must have a clear title and be filed separately, and a motion involving multiple cases must be filed in each case.

Each motion/order must be clearly titled and filed separately. If there is more than one case, the motion must be filed in all cases.

CRITICAL

Applies to

Proposed order

Submit one proposed order for each case number.

Provide one proposed order per case number. (e.g. - defendant has 5 cases- file a motion in each case and submit a proposed order per case number through the e-portal for signature).

CRITICAL

Applies to

Notice of hearing

Every Notice of Hearing must include the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the Americans with Disabilities Act (ADA) notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Exhibits

Attorneys and self-represented litigants must bring enough copies of each exhibit for the clerk, court, and each party to review at the hearing or trial.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the clerk, the court, and each party to review during the hearing or trial.

CRITICAL

Applies to

Remote appearance request

A request to use communication technology for a scheduled in-person docket or hearing must be made by motion.

Requests to use communication technology for a scheduled in person docket or hearing date must be made by motion.

CRITICAL

Applies to

Emergency hearing motion

A party seeking an emergency hearing must e-file a detailed motion stating the issues, reasons an emergency hearing is necessary, presentation time for each party, and the other parties’ positions.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be e-filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation, and (4) the position of all other parties.

CRITICAL

Update contact information using Form 2.603 whenever the email account registered for electronic service changes.

It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.

CRITICAL

Applies to

Emergency motion

A party seeking an emergency hearing must file a detailed motion identifying the issues, why an emergency hearing is necessary, and the time needed for each party's presentation.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.

CRITICAL

Applies to

Hearing request

A hearing request must provide the case number, motion title, filing date or clerk tag number, and requested hearing length.

Please provide the following information: case number, title of motion, date it was filed or clerk tag number, and length of time requested for this hearing.

CRITICAL

Applies to

Conference request

A request for a case management or status conference must explain why the conference is necessary.

Any request for a CMC or status conference must articulate the reasons for the necessity of the conference.

CRITICAL

Applies to

Motion

A request to use communication technology for an appearance must be made by motion.

Requests to use communication technology for an appearance must be made by motion.

CRITICAL

Applies to

Checklist

Use the approved Santa Rosa County checklist form.

Please note that you must use the approved Santa Rosa County checklist form.

CRITICAL

Applies to

Motion

A written motion requesting Zoom testimony must explain good cause and state whether each party consents.

A written motion by a party to present testimony through Zoom must set forth good cause why the testimony should be allowed by Zoom and must specify whether each party consents to the form requested.

CRITICAL

Applies to

Notice of hearing

A Notice of Hearing for a remote appearance must include the Meeting ID obtained from the judicial assistant.

The Notice of Hearing shall include the Meeting ID Number which can be obtained from the Judicial Assistant.

CRITICAL

Applies to

Proposed order

Do not submit competing orders.

PLEASE DO NOT SUBMIT COMPETING ORDERS.

CRITICAL

Applies to

Written client consent

A withdrawal or substitution requires the client's written consent to be filed with the clerk and no objection from opposing counsel, if any.

Written consent of the client must be filed with the Clerk of Court and opposing counsel (if any) must have no objection to the withdrawal/substitution.

CRITICAL

Applies to

Notice of hearing

The moving party must prepare, serve, and file the Notice of Hearing.

The moving party must prepare, serve, and file the Notice of Hearing.

CRITICAL

Applies to

Proposed order

Do not submit a proposed order for signing until all parties have reviewed and approved its language and entry.

Please do not submit a proposed order to the Court for signing until all parties have reviewed and approved the language and its entry.

CRITICAL

Applies to

Notice of hearing

Every Notice of Hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.

All notices of hearing must contain the Americans with Disabilities Act (ADA) notification required by Florida Rule of General Practice and Judicial Administration 2.540.

CRITICAL

Applies to

Exhibits

Attorneys and self-represented litigants must bring enough copies of each exhibit for the Court and every party to review during the hearing or trial.

All attorneys and self-represented litigants must bring sufficient copies of each exhibit for the court, and each party to review during the hearing or trial.

CRITICAL

Applies to

Conference request

A request for a case management or status conference must explain why the conference is necessary.

Any request for a CMC or status conference must articulate the reasons for the necessity of the conference.

CRITICAL

Applies to

Proposed order

Each proposed order must include a cover letter certifying all parties’ agreement or identifying any disagreement.

All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.