First Judicial Circuit of Florida, Escambia, Okaloosa, Santa Rosa and Walton Counties Electronic Filing Rules

CRITICAL

Applies to

Proposed order

Proposed orders must be submitted through the Proposed Order portion of the Florida Courts-E-Filing Portal.

All proposed Orders must be submitted to the Court by the “Proposed Order” portion of the Florida Courts-E-Filing Portal pursuant to Administrative Order ECAD 2021-03.

CRITICAL

Applies to

Proposed order

Submit proposed orders through the proposed-order portion of the Florida Courts E-Filing Portal.

All proposed orders must be submitted to the Court by the proposed order portion of the Florida Courts E-Filing Portal.

CRITICAL

Applies to

Notice of hearing

The movant must e-file the Notice of Hearing and include all parties.

A notice of hearing will be e-filed by the Movant and include all parties.

CRITICAL

Applies to

Proposed order

Proposed orders must be filed through the e-portal and submitted in Microsoft Word format.

All proposed orders must be filed via the e-portal and submitted in Microsoft Word format.

CRITICAL

Applies to

Motion or order

Motions and orders must be filed through the e-portal and include the opposing party’s position and e-service party names and email addresses.

All motions / orders must be filed via the e-portal, must contain the opposing party’s position, and must include e-service party names and email addresses.

CRITICAL

Applies to

Proposed order

Submit proposed orders through the ePortal using the Proposed Order button, selecting Santa Rosa and the correct judge.

Submission Method: All proposed orders are to be submitted via the ePortal, by way of the “Proposed Order” button and selecting Santa Rosa in the drop-down list and selecting the correct Judge.

CRITICAL

Applies to

Checklist

E-file the checklist and file every document listed on it before the court can enter final judgment.

This checklist must be e-filed, and all documents listed on the checklist must be filed before the Court can enter the final judgment.

CRITICAL

Applies to

Exhibits

File all exhibits with the Clerk’s Office for remote hearings.

For remote hearings, all exhibits must be filed with the Clerk’s Office and a courtesy copy sent to the Court’s judicial assistant.

CRITICAL

Applies to

Proposed orders and final judgments

Submit all proposed orders and final judgments through the E-Filing Portal.

All proposed Orders and Final Judgements must be submitted through the E-Filing Portal.

CRITICAL

Applies to

Proposed order scheduling trial

After scheduling a foreclosure trial date through OnceHub, counsel must electronically file a proposed Order Scheduling Trial.

Once a trial date is scheduled via OnceHub, counsel must e-file a proposed Order Scheduling Trial.

CRITICAL

Applies to

Signed proposed order or judgment

A signed proposed order or judgment will be filed electronically.

Once the proposed order or judgment is signed, it will be e-filed.

CRITICAL

Applies to

Motion

The motion for an emergency matter must be e-filed.

Requirements: E-file the Motion and Email a copy to Judge Love’s Judicial Assistant at candace.bearden@flcourts1.gov and mark the email as urgent.

CRITICAL

Applies to

Proposed order

Proposed orders must be submitted electronically through the proposed-order portion of the Florida Courts E-Filing Portal.

Submission Method: All proposed orders must be submitted to the Court by the proposed order portion of the Florida Courts E-Filing Portal. Please label the proposed Order being submitted with the case name and title of the Order.

CRITICAL

Applies to

Proposed order

Submit proposed orders through the “Order” option under the Documents tab.

Under the Documents tab, please click “Order” to attach and submit proposed orders.

CRITICAL

Applies to

Proposed order scheduling non jury trial

After scheduling a foreclosure non-jury trial, e-file a proposed scheduling order containing the date, time, and ZOOM information from the confirmation email.

After scheduling you must e-file a proposed Order Scheduling Non-Jury Trial, including the date/time/ZOOM information provided in the email confirmation.

CRITICAL

Applies to

Signed proposed order or judgment

A signed proposed order or judgment will be e-filed.

Once the proposed order or judgment is signed, it will be e-filed.

CRITICAL

Applies to

Hearing materials

Submit materials for judicial review through the “Hearing Materials – JUDGE DUNCAN ONLY” option under the Documents tab.

Under the Documents tab, please click “Hearing Materials – JUDGE DUNCAN ONLY” to attach and submit any documents that counsel would like to present for judicial review (i.e. caselaw or proposed exhibits).

CRITICAL

Applies to

Proposed orders and hearing materials

Submit proposed orders and hearing materials through the Florida Courts E-Filing Portal using the E-Filing Map and the specified jurisdiction, submission option, and judge-selection steps.

Proposed orders and hearing materials are submitted through the Florida Courts E-Filing Portal. This is done via the “E-Filing Map”. You will find Santa Rosa under “Select a Filing Jurisdiction”. Check the “Submit Proposed Order(s) to Judiciary (Court)” option then “File Now”. From there you will proceed to enter the case information, select “Duncan, J. Scott” and proceed to “Next” or the Documents tab.

CRITICAL

Applies to

Proposed orders and hearing materials

Submit proposed orders and hearing materials through the Florida Courts E-Filing Portal using the E-Filing Map.

Proposed orders and hearing materials are submitted through the Florida Courts E-Filing Portal.This is done via the “E-Filing Map”.

CRITICAL

Applies to

Proposed order

Proposed orders should be e-filed through the Portal’s proposed-order section with a separate cover letter stating that all parties agree to the order’s contents and language.

All proposed orders should be e-filed through the proposed order portion of the Florida Courts E-Filing Portal with a cover letter under separate cover advising that all parties agree to the contents/language of the proposed order.

CRITICAL

Applies to

Motion and proposed order

A request to appear by Zoom for a hearing over one hour must be accompanied by an e-filed motion and proposed order.

A motion and proposed order must be e-filed for requests to appear via Zoom for hearings over one hour.

CRITICAL

Applies to

Proposed order

If the parties agree on a motion, the moving party must submit a proposed order in Microsoft Word format through the e-filing system.

If the parties agree on a Motion, the moving party shall submit a proposed order in Microsoft Word format through the e-filing system.

CRITICALCivil cases

Applies to

Proposed order

Submit proposed orders through the Florida e-Filing Portal.

Submit all proposed orders in Word format to the Florida e-Filing Portal pursuant to Administrative Directive ECAD 2021-03.

CRITICAL

Applies to

Memorandum case law exhibits

E-file memoranda, case law, and exhibits for the judge at least three business days before the hearing.

Any memoranda, case law, and/or exhibits that parties wish for the judge to consider prior to or at a hearing should be e-filed at least three business days before the hearing.

CRITICAL

Applies to

Probate guardianship order

Submit Probate and Guardianship orders through the Florida Courts e-Portal to Okaloosa Probate-Guardianship Only, except for the listed excluded documents.

All Probate and Guardianship orders (EXCLUDING Petitions and Checklists for Fees, or Orders arising from a hearing before the judge) should be submitted through the Florida Courts e-Portal to the Okaloosa Probate-Guardianship Only.

CRITICAL

Applies to

Domestic violence proposed order

Email Domestic Violence proposed orders directly to Jeanie Piland.

All Domestic Violence proposed orders should be emailed directly to Jeanie Piland at jeanie.piland@flcourts1.gov.

CRITICAL

Applies to

Proposed order

Proposed orders should be submitted through the Florida Courts E-Filing Portal.

Proposed orders should be submitted through the Florida Courts E-Filing Portal.

CRITICAL

Applies to

Proposed order

Proposed orders must be submitted through the proposed-order portion of the Florida Courts E-Filing Portal.

All proposed orders must be submitted to the court by the proposed order portion of the Florida Courts E-Filing Portal.

CRITICAL

Applies to

Proposed order

All proposed Orders should be submitted to the Florida e-Filing Portal pursuant to Administrative Order ECAD 2021-03.

All proposed Orders should be submitted to the Florida e-Filing Portal pursuant to Administrative Order ECAD 2021-03.

CRITICAL

Applies to

Proposed order

Proposed orders must be electronically filed through the Escambia County e-portal.

Proposed Orders must be e-filed through the e-portal in Escambia County.

CRITICAL

Applies to

Motion and proposed order

For an emergency matter, email and electronically file the motion and proposed order, and mark the email urgent.

Requirements: Email and E-file the Motion and proposed Order and mark the email as urgent.

CRITICAL

Applies to

Evidence

For remote proceedings, all evidence must be electronically filed with the Clerk at least three business days before the hearing.

For remote proceedings, all evidence must be filed electronically with the Clerk of Court at least 3 business days prior to the hearing.

CRITICAL

Applies to

Orders and judgments

Orders and judgments must be submitted through the E-portal unless the Court directs otherwise.

Submission Method: E-portal unless directed otherwise by the Court.

CRITICAL

Applies to

Objection

When either or both parties are represented, the attorney must e-file any objection.

If one or both parties are represented by an attorney, the attorney shall e-file any objection

CRITICAL

Applies to

Objection

Objections may be filed with either listed Clerk of Court location by USPS, hand delivery, or e-filing.

If you disagree with the facts alleged in the attached Special affidavit and/or you desire a hearing before the Court, you must file your objections in writing and file them with the Okaloosa County Clerk of Court, Okaloosa County Courthouse Annex Extension, 1940 Lewis Turner Blvd., Fort Walton Beach, Florida 32547 or the Okaloosa County Clerk of Court, Okaloosa County Courthouse, 101 E. James Lee Blvd., Crestview, FL 32536 by regular via USPS, by hand delivery, or by e-filing.

CRITICAL

Applies to

Proposed order

Submit proposed orders to the judge through the Florida Courts E-Filing Portal.

All proposed orders must be submitted to the judge through the Florida Courts E-Filing Portal.

CRITICAL

Applies to

Proposed exhibits

Do not file proposed exhibits in the court file.

Do not file proposed exhibits in the court file.

CRITICAL

Applies to

Proposed final judgment

The proposed Final Judgment of Dissolution of Marriage may be submitted electronically after 20 days from the petition filing date.

This form must be completed and accompany the proposed Final Judgment of Dissolution of Marriage which may be submitted to Court electronically after 20 days from that date petition filed.

CRITICAL

Applies to

Proposed order

Submit proposed orders through the “Proposed Order” portion of the Florida Courts-E-Filing Portal.

All proposed Orders must be submitted to the Court by the “Proposed Order” portion of the Florida Courts-E-Filing Portal pursuant to Administrative Order ECAD 2021-03.

CRITICALCivil cases

Applies to

Proposed order

Proposed orders must be submitted through the Florida e-Filing Portal.

Submission Method: Submit all proposed orders in Word format to the Florida e-Filing Portal pursuant to Administrative Directive ECAD 2021-03.

CRITICALCivil cases

Applies to

Notice of non jury trial

A Notice of Non-Jury Trial must be e-filed, and an emailed courtesy copy must be sent to the judicial assistant with the specified information.

To request a Final Hearing/Non-Jury Trial: A Notice of Non-Jury Trial must be e-filed into the case, and a courtesy copy of the e-filing must be emailed to the JA with the following information:

CRITICAL

Applies to

Proposed order

Proposed orders may be submitted by email to the listed address or through the proposed-order portion of the Florida Courts E-Filing Portal.

Email to Vanessa.Barnett@flcourts1.gov or by the proposed order portion of the Florida Courts E-Filing Portal.

CRITICALCivil cases

Applies to

Order of discharge

The Order of Discharge must be submitted as a proposed order through the E-Portal.

Proposed Order submitted through E-Portal: Order of Discharge

CRITICAL

Applies to

Signed order or judgment

A signed proposed order or judgment will be electronically filed.

Once the proposed order or judgment has been signed, it will be efiled.

CRITICAL

Applies to

Completed checklists and affidavits

Completed checklists and affidavits must be electronically filed.

Checklists and Affidavits are to be efiled once completed.

CRITICALCivil cases

Applies to

Proposed order

The proposed orders paying attorney’s fees and expenses and paying the guardian must be submitted electronically through the court’s E-Portal.

Proposed Order submitted through E-Portal: Order Paying Attorney’s Fees and Expenses Order Paying Guardian

CRITICAL

Applies to

Proposed order

Submit all proposed orders through the Florida Courts ePortal using the Proposed Order function, selecting Santa Rosa and the correct judge.

ALL proposed orders are to be submitted through the Florida Courts ePortal, by way of the “Proposed Order” function and selecting Santa Rosa in the drop-down list and selecting the correct Judge.

CRITICAL

Applies to

Proposed order

Submit proposed orders and judgments through the E-portal unless the Court directs otherwise.

Submission Method: E-portal unless otherwise directed by the Court.

CRITICAL

Applies to

Exhibits

For Zoom or hybrid hearings, e-file proposed exhibits with the Clerk through the e-filing portal five days before the remote appearance.

For Zoom and/or Hybrid Hearings - Proposed exhibits must be e-filed with the Clerk through the e-filing portal five (5) days prior to the remote appearance.

CRITICAL

Applies to

Notice of cancellation

A Notice of Cancellation must be e-filed and a courtesy copy should be emailed to the judicial assistant so that the hearing can be removed from the Court schedule and that time can be offered to another party in another case.

A Notice of Cancellation must be e-filed and a courtesy copy should be emailed to the judicial assistant so that the hearing can be removed from the Court schedule and that time can be offered to another party in another case.