First Judicial Circuit of Florida, Escambia, Okaloosa, Santa Rosa and Walton Counties Courtesy Copy Requirements

CRITICAL

Materials the parties want the judge to consider should be emailed or otherwise delivered at least 48 hours before the hearing.

Any memoranda, case law or other documents the parties wish the judge to consider prior to a hearing should be e-mailed or otherwise delivered at least forty-eight (48) hours prior to the hearing.

CRITICAL

Courtesy copies for pretrial motions, jury-selection or trial matters, and post-trial motions must be emailed to the court 48 hours before the hearing.

When Required: Pretrial motions, matters relating to jury selection or trial and post-trial motions Format: PDF if sent via email or hard/printed copies Submission Method: Courtesy copies must be submitted to the court by e-mail to Michelle.Gibbs@FLCourts1.gov. Deadline for Submissions: 48 hours prior to hearing

CRITICAL

Submit courtesy copies no later than three business days before a hearing or trial.

Courtesy copies must be submitted to the Court no later than three business days before any hearing or trial.

CRITICAL

Submit courtesy copies to the Court by email at the stated address.

Courtesy copies must be submitted to the Court by e-mail to cheryl.newsom@flcourts1.gov.

CRITICAL

Courtesy copies of any memoranda, case law, or other documents that parties wish Judge Robinson to consider prior to a hearing should be e-mailed at least 48 hours before the hearing. Copies should be provided to all parties in the matter. If a party submits a memorandum that cites case law, all cases cited should be provided to the judge.

Courtesy copies of any memoranda, case law, or other documents that parties wish Judge Robinson to consider prior to a hearing should be e-mailed at least 48 hours before the hearing. Copies should be provided to all parties in the matter. If a party submits a memorandum that cites case law, all cases cited should be provided to the judge.

CRITICAL

Deliver courtesy copies to the Court at least two days before an evidentiary proceeding.

Courtesy copies must be delivered to the Court no later than two days before any evidentiary proceeding.

CRITICAL

For remote hearings, file all exhibits with the Clerk’s Office and send a courtesy copy to the Court’s judicial assistant.

For remote hearings, all exhibits must be filed with the Clerk’s Office and a courtesy copy sent to the Court’s judicial assistant.

CRITICAL

Submit courtesy copies of case law, exhibits, or other documents to the court for any evidentiary proceeding.

Courtesy copies of case law, exhibits, or other documents must be submitted to the court for any evidentiary proceeding.

CRITICAL

Case law and other documents to be relied on in a proceeding must be emailed to the Judicial Assistant in PDF format within five days of the hearing date, with opposing parties copied, unless otherwise directed.

When Required: When it is to be relied on in a court proceeding. Format: PDF Submission Method: Emailto Judge Love’sJudicial Assistant at candace.bearden@flcourts1.gov . Deadline for Submissions: Within five (5) days of hearing date unless otherwise directed by the Court. [Other Courtesy Copies Procedures]: Copy all opposing parties in a case.

CRITICAL

For an emergency matter, e-file the motion, email a copy to the Judicial Assistant, and mark the email urgent.

Requirements: E-file the Motion and Email a copy to Judge Love’s Judicial Assistant at candace.bearden@flcourts1.gov and mark the email as urgent.

CRITICAL

A courtesy copy of the Notice of Hearing must be provided to the Court for the hearing to be fully confirmed and added to the calendar.

A COURTESY COPY OF THE NOTICE OF HEARING MUST BE PROVIDED TO THE COURT FOR THE HEARING TO BE COMPLETELY CONFIRMED AND ADDED TO THE CALENDAR.

CRITICAL

Provide a courtesy copy of a cancellation notice to the Court, all participants including any self-represented party, and any secured court reporter.

A courtesy copy must be provided to the Court and all participants, including any pro se party, and court reporter if one was secured.

CRITICAL

A cancellation notice’s courtesy copy must be provided to the Court, all participants including any pro se party, and any secured court reporter.

A courtesy copy must be provided to the Court and all participants, including any pro se party, and court reporter if one was secured.

CRITICAL

Do not submit courtesy copies of material already filed in the case.

Please DO NOT submit courtesy copies of anything that has already been filed in the case.

CRITICAL

Provide the court a courtesy copy of the notice of hearing for the hearing to be confirmed and calendared.

A COURTESY COPY OF THE NOTICE OF HEARING MUST BE PROVIDED TO THE COURT FOR THE HEARING TO BE COMPLETELY CONFIRMED AND ADDED TO THE CALENDAR.

CRITICAL

Do not submit courtesy copies of documents already filed in the case.

Please DO NOT submit courtesy copies of anything that has already been filed in the case.

CRITICAL

Submit courtesy copies of case law and exhibits to the Court a reasonable time before an evidentiary proceeding.

Courtesy copies of case law and exhibits must be submitted to the court for any evidentiary proceeding within a reasonable period of time before such hearing.

CRITICAL

Courtesy copies must reach the Court no later than three business days before any hearing or trial, unless the Court specifies otherwise.

Courtesy copies must be submitted to the court no later than three (3) business days before any hearing or trial. Unless otherwise specified by the court.

CRITICALCivil cases

For an emergency or urgent matter, email the judicial assistant a courtesy copy of the motion and call to set a hearing after filing.

Please email a courtesy copy of the motion to the judicial assistant and call to set a hearing after the motion is filed.

CRITICALCivil cases

A hard copy of any memorandum or case law that parties wish the judge to consider prior to a hearing should be delivered at least 24 hours before the hearing.

A hard copy of any memorandum or case law that parties wish the judge to consider prior to a hearing should be delivered at least 24 hours before the hearing.

CRITICAL

Because e-filing does not notify the Court, the moving party must send the judicial assistant a courtesy copy to bring a filing to the Court’s attention.

The Court is not notified when documents are e-filed. To bring a filing to the Court’s attention, the moving party shall send a courtesy copy to the judicial assistant.

CRITICAL

Courtesy copies must reach the court at least three business days before any hearing or trial.

Courtesy copies must be submitted to the court no later than three (3) business days before any hearing or trial.

CRITICAL

For a hearing cancelled because the matter was resolved, provide the judicial assistant with a courtesy copy of the Notice of Cancellation and a proposed order by email immediately.

You must cancel hearings by notifying the judicial assistant immediately via email with a courtesy copy of the Notice of Cancellation and a proposed order, if the hearing is cancelled due to resolution of the pending matter.

CRITICAL

To bring an e-filed document to the Court’s attention, the moving party must send a courtesy copy to the judicial assistant.

The Court is not notified when documents are e-filed. To bring a filing to the Court’s attention, the moving party shall send a courtesy copy to the judicial assistant.

CRITICAL

Submit courtesy copies within five days of the hearing date.

Deadline for Submissions: Within five (5) days of hearing date

CRITICAL

Submit courtesy copies of case law and other documents when they will be relied on in a court proceeding.

When it is to be relied on in a court proceeding.

CRITICAL

Courtesy submissions must be emailed to the Court’s judicial assistant.

Submission Method: E-mail to the Court’s judicial assistant.

CRITICAL

Courtesy submissions of case law and other documents are required for all contested hearings.

When Required: All contested hearings (all case types).

CRITICAL

Courtesy submissions must be provided seven days before the hearing.

Deadline for Submissions: 7 days prior to the hearing.

CRITICAL

For remote hearings, mail or hand-deliver original exhibits to the judge’s office at least three business days before the hearing.

For hearings conducted remotely (Zoom), original exhibits must be mailed or hand-delivered to the judge’s office no later than three (3) business days prior to the hearing.

CRITICAL

Email the Judicial Assistant a courtesy copy of any document filed less than two business days before a hearing and include the hearing date and time in the email.

Please email a courtesy copy of any documents filed less than two (2) business days prior to the hearing to the Judicial Assistant and state the hearing date and time in the email.

CRITICAL

Immediately upon filing a Demand for Speedy Trial, email a courtesy copy to the Judicial Assistant with “Speedy Trial Demand” in the subject line.

A courtesy copy of any Demand for Speedy Trial must be provided to the Judicial Assistant via email (Amanda.Bailey@flcourts1.gov) immediately upon filing. Please state “Speedy Trial Demand” in the subject line of the email.

CRITICAL

Email courtesy copies to the court at the specified address and provide them to opposing parties.

Courtesy copies must be submitted to the court by e-mail to winona.smith@flcourts1.gov and opposing parties.

CRITICAL

Courtesy copies must reach the court no later than three business days before a hearing or trial unless the court specifies otherwise.

Courtesy copies must be submitted to the court no later than three (3) business days before any hearing or trial. Unless otherwise specified by the court.

CRITICAL

Because the court is not notified when documents are e-filed, the moving party must send the judicial assistant a courtesy copy of a motion or petition and of documents filed in response to a court order.

The Court is not notified when documents are e-filed. To bring a motion or petition to the Court’s attention, the moving party shall send a courtesy copy to the judicial assistant. The same is true when documents are filed in response to a court order.

CRITICALCivil cases

After filing an urgent matter’s motion, email a courtesy copy to the judicial assistant and call to set a hearing.

Please email a courtesy copy of the motion to the judicial assistant and call to set a hearing after the motion is filed.

CRITICALCivil cases

Unless a scheduling order provides otherwise, a hard copy of any memorandum or case law for the judge’s consideration should be delivered at least 24 hours before the hearing.

E. Courtesy Copies of Case Law and Other Documents: Unless otherwise specified in a scheduling order, a hard copy of any memorandum or case law that parties wish the judge to consider prior to a hearing should be delivered at least 24 hours before the hearing.

CRITICALCivil cases

Send a courtesy copy of the Notice of Hearing to the judicial assistant within the required time; otherwise, the hearing date will be released.

You must send a courtesy copy of the Notice of Hearing to the judicial assistant. Failure to provide the Notice of Hearing within the required time will result in the hearing date being released.

CRITICAL

For an evidentiary proceeding, courtesy copies of case law and exhibits must be submitted to the court a reasonable time before the hearing, subject to further instructions in a separate order.

Courtesy copies of case law and exhibits must be submitted to the court for any evidentiary proceeding within a reasonable period of time before such hearing, as may be further detailed in a separate order.

CRITICAL

A courtesy copy of the objection shall be sent to vanessa.barnett@flcourts1.gov.

A courtesy copy of the objection shall be sent to vanessa.barnett@flcourts1.gov.

CRITICAL

For remote proceedings, provide a binder of exhibits to the judge’s office at least five business days before the hearing.

For remote proceedings, a binder with exhibits shall be provided to the judge’s office at least 5 business days prior to the hearing.

CRITICAL

Forward a copy of the Motion for Continuance to the judge’s office.

A Motion for Continuance must be filed with the Clerk and a copy forwarded to the judge’s office.

CRITICAL

Provide any case law, memoranda, and exhibit list to the judge’s office at least five business days before the hearing.

If providing case law, memoranda, and exhibit list, they must be provided to the judge’s office at least five (5) business days prior to the hearing.

CRITICAL

Do not send proposed orders to the Judge’s office before a hearing; submit them through the stated procedure instead.

Note: Do not send proposed orders to the Judge's office prior to a hearing. This office does not have the resources necessary to be responsible for receiving, holding and retrieving the proposed orders for a pending hearing. It is preferred that proposed orders be submitted as described above.

WARNING

A courtesy copy of the Notice shall be emailed to the Judicial Assistant.

A courtesy copy of the Notice shall be emailed to the Judicial Assistant.

WARNING

A courtesy copy of the Motion and Order should be emailed to the Judicial Assistant. Include in the email any urgency requests.

A courtesy copy of the Motion and Order should be emailed to the Judicial Assistant. Include in the email any urgency requests.

WARNING

Criminal evidentiary exhibits are presented during the hearing, but a physical exhibit may be sent to the Judicial Assistant for in-chambers review before the hearing if the State and Defense stipulate to pre-hearing consideration.

Submission Method: Exhibits for criminal evidentiary proceedings must be presented during the hearing. However, if both the State and Defense stipulate to the Court considering certain evidence prior to the hearing (such as a forensic interview for a Child Hearsay hearing), the physical exhibit may be sent to Judge Love’s Judicial Assistant for Judge Love to review in chambers.

WARNING

For voluminous exhibits, binders are strongly encouraged and should be delivered by hand or mail to the judge’s office.

For voluminous exhibits, binders are strongly encouraged and should be submitted via hand delivery or mail to the judge’s office.

WARNINGCivil cases

If a party is submitting a memorandum that cites case law, all cases cited should be provided to the judge.

If a party is submitting a memorandum that cites case law, all cases cited should be provided to the judge.

WARNINGCivil cases

Send the judicial assistant a courtesy copy of the Notice of Hearing.

Please send a courtesy copy of the Notice of Hearing to the judicial assistant.