Eleventh Judicial Circuit of Florida, Miami-Dade County Document Filing Requirements

WARNING

Applies to

Proposed order

All Proposed or Agreed Orders must include the JA's email address.

Please include the JA's email in all Proposed or Agreed Orders submitted.

WARNING

Applies to

Proposed order

All orders must be renamed from the 'Generic Order' title block with a specific title.

All orders must be titled in the block marked "Generic Order - You must rename the Order Title.

WARNINGCivil cases

Applies to

Original notes

Original notes must not be delivered to the court unless the court instructs or a final judgment has been entered.

DO NOT DELIVER ORIGINAL NOTES UNLESS THE COURT INSTRUCTS YOU OR A FINAL JUDGMENT HAS BEEN ENTERED.

WARNINGCivil cases

Applies to

Exhibits

Both parties must identify to the clerk which exhibits have been stipulated to.

Both sides need to identify to the clerk which exhibits have been stipulated to.

WARNINGCivil cases

Applies to

Agreed order

When submitting an agreed order, the AGREED order option must be selected or the order will not be titled 'Agreed'.

If you are submitting an AGREED order, please select the AGREED order option; otherwise, the order will not be titled "Agreed".

WARNING

Applies to

Hearing record

The moving party must ensure a complete record of the confidentiality hearing is created, either by court reporter or by a court-provided recording device.

The moving party shall be responsible for ensuring that a complete record of any hearing held pursuant to this subdivision be created, either by use of a court reporter or by any recording device that is provided as a matter of right by the court.

WARNING

Applies to

Order granting confidentiality motion

An order granting in whole or in part a Rule 2.420(g)(1) confidentiality motion must comply with the guidelines in Rule 2.420(e)(3)(A)-(H).

Any order granting in whole or in part a motion filed under Rule 2.420(g)(1) must be in compliance with the guidelines set forth in Rule 2.420(e)(3)(A)-(H) of the Florida Rules of Judicial Administration.

WARNING

Applies to

Motion to determine confidentiality of court records

Must include

proposed order

Motions to determine confidentiality of court records use the accompanying form order in Attachment B of the Administrative Order.

A form "Order Granting/Denying Motion to Determine Confidentiality of Court Records" accompanies this Administrative Order. See Attachment "B."

WARNING

Applies to

Notice of entry of order authorizing sealing

Notice of entry of an order authorizing sealing must use the accompanying form in Attachment C of the Administrative Order.

A form "Notice of Entry of Order Authorizing Sealing" accompanies this Administrative Order. See Attachment "C."

WARNING

Applies to

Notice of entry of order authorizing sealing

The Notice of Entry must state the date the court entered the order authorizing sealing of court documents pursuant to Florida Rule of Judicial Administration 2.420(c)(9).

BE ADVISED that on the _______ day of ______________, 20___, the Court entered an Order in the above-referenced matter authorizing the sealing of court documents pursuant to Florida Rule of Judicial Administration 2.420(c)(9).

WARNING

Applies to

Sealing order

Orders affecting the confidentiality/sealing of court records must comply with Rule 2.420 of the Florida Rules of Judicial Administration and the attached sample orders.

comply with Rule 2.420 of the Florida Rules of Judicial Administration and the attached sample orders.

WARNING

Applies to

Order granting motion to determine confidentiality

An order granting in whole or part a Motion to Determine Confidentiality must state required specifics without revealing the protected information (the enumerated items continue beyond this excerpt).

An Order granting in whole or in part a “Motion to Determine Confidentiality of Court Records” filed under Rule 2.420(e) of the Florida Rules of Judicial Administration must state the following with as much specificity as possible without revealing the information subject to the confidentiality determination:

WARNINGCivil cases

Applies to

Pre trial motion

Must include

case number

Pre-trial motion filings must include the case number in the subject line of the transmission.

Any pre-trial motions may be filed with the Domestic Violence Clerk of Courts, or via fax to (305) 971-5046, prior to the hearing date, include your case number in the subject line of this email.

WARNING

Applies to

Proposed order

Proposed orders must be submitted after case management conferences unless the Court instructs otherwise.

The Court also requires proposed orders to be submitted after case management conferences unless the Court instructs the parties not to do so.

WARNING

Applies to

Proposed order

The Title of the Proposed Order should include the full name of the Motion at issue.

The Title of the Proposed Order should include the full name of the Motion at issue.

WARNINGCriminal cases

Applies to

Motion calendar appearance

Attorneys are expected to appear in person for Motion Calendar unless they have made a request under Florida Rule of General Practice and Judicial Administration 2.530.

** Attorney are expected to appear in person for Motion Calendar unless a request has been made to the Court pursuant to Florida Rule of General Practice and Judicial Administration 2.530.

WARNINGCriminal cases

Applies to

Hearing request email

Emails about scheduling a motion hearing must use the subject line format “HRG REQUEST M21-012345 JOHN DOE.”

E-mails must include the subject line: HRG REQUEST M21-012345 JOHN DOE.

WARNINGCriminal cases

Applies to

Agreed order submission

Agreed orders may be submitted to chambers with the motion, order, signed stipulation, and email or other proof of both parties’ agreement.

Agreed orders may be submitted to chambers. Include the motion, the order, and the stipulation signed by both parties, an email or other proof indicating agreement of both parties.

WARNINGCivil cases

Applies to

Petition to waive accounting fees

Petitions to waive accounting fees must indicate whether the Clerk has made the indigency finding.

Indicate in your petition whether the Clerk has made the finding.

WARNINGCivil cases

Applies to

Notice of hearing

If it's an evidentiary matter, please indicate it in the notice of hearing or request.

If it's an evidentiary matter, please indicate it in the notice of hearing or request.

WARNINGCivil cases

Applies to

Proposed order

Proposed orders for matters that have been heard by the court must include the words 'post hearing' in the title.

If the matter has been heard by the court, include the words “post hearing” in the title of your proposed order.

WARNING

Applies to

Pretrial motion

Must include

case number

Fax/email filings of pre-trial motions must include the case number in the subject line.

Any pre-trial motions may be filed with the Domestic Violence Clerk of Courts, or via fax to (305) 971-5046, prior to the hearing date, include your case number in the subject line of this email.

WARNING

Applies to

Proposed agreed order

Must include

proposed order

Proposed agreed/unopposed orders may be emailed to chambers in Word format with proof of agreement or non-opposition.

A proposed order may be electronically submitted in Word format to chambers if accompanied by a motion signed by both parties or an email or other proof indicating agreement or non-opposition.

WARNINGCivil cases

Applies to

Proposed order

Do not submit an order more than once; it remains pending until entered or rejected.

DO NOT SUBMIT ORDERS MORE THAN ONCE. It will be reflected as pending until entered or rejected.

WARNINGCivil cases

Applies to

Hearing cancellation

Only the Court may cancel a special set hearing.

Only the Court can cancel a special set hearing.

WARNINGCivil cases

Applies to

Special set hearing request

If hearing scheduling is unilateral due to opposing counsel’s unresponsiveness, describe the coordination attempt and failure to cooperate in detail on the request form.

The attempt and failure to cooperate should be reflected, in detail, on the Special Set Hearing Request Form available in the Documents section of the webpage.

WARNINGCivil cases

Applies to

Notice of cancellation

The noticing party may cancel a Motion Calendar hearing through courtMAP after filing a Notice of Cancellation that states the reason.

The party that noticed the hearing may cancel the hearing on courtMAP after filing a Notice of Cancellation. The Notice of Cancellation must specify the reason for the cancellation.

WARNINGCivil cases

Applies to

Proposed order

Use an order title that describes the order; do not title it “Agreed Order” or “Proposed Order.”

Title the order accordingly; do not title the order Agreed Order/Proposed Order.

WARNINGCivil cases

Applies to

Motion calendar hearing

No more than two motions per case may be placed on a Motion Calendar hearing through courtMAP.

The courtMAP system permits up to two (2) motions per case.

WARNING

Applies to

Report and recommendations

A signature line including “DONE and RECOMMENDED” and the date should be included for the General Magistrate.

A signature line including “DONE and RECOMMENDED” and the date should be included for the General Magistrate.

WARNING

Applies to

Motion to modify or terminate probation

If there is an objection to the probation modification/termination, a copy of the original A-form and the defendant's criminal history must be included with the motion.

If there is an objection, please include a copy of the original A-form and the defendant's criminal history.

WARNING

Applies to

Motion to withdraw

Must include

proposed order

A motion to withdraw does not require a hearing if there is consent; submit the proposed order through CourtMAP.

Motions to Withdraw as Attorney of Record: Do not require a hearing provided there is consent. Simply submit proposed order via CourtMap.

WARNING

Applies to

Notice of cancellation

If a five-minute motion is cancelled, file a notice of cancellation and provide it to the judicial assistant.

If a 5-Minute Motion is cancelled, a Notice of Cancellation must be filed and provided to the Judicial Assistant.

WARNING

Applies to

Motion to withdraw

A motion-to-withdraw order does not require a hearing if the client’s written consent is attached to the motion.

Order Granting Motion to Withdraw do not need a hearing if the client's written consent is attached to the Motion.

WARNING

Applies to

Agreed order

Agreed orders must be submitted with the AGREED order option selected in CourtMAP or the order will not be titled 'Agreed'.

If you are submitting an AGREED order, please select the AGREED order option; otherwise, the order will not be titled "Agreed".

WARNING

Applies to

Proposed order

3. Judges have the authority to reject any proposed order that does not comply with this directive and require the filer to correct the submission.

3. Judges have the authority to reject any proposed order that does not comply with this directive and require the filer to correct the submission.

WARNING

Applies to

Court filing

Must include

ai disclosure

Administrative Order No. 26-04 governs disclosure of the use of generative artificial intelligence by attorneys and self-represented litigants.

Administrative Order No. 26-04 Disclosure of Use of Generative Artificial l Intelligence by Attorneys and Self Represented Litigants

WARNING

Applies to

Motion to withdraw as counsel

Motions to withdraw as counsel must state whether the case is set for trial and whether a final judgment has been entered.

If submitting a Motion to Withdraw as Counsel, please identify if the case is currently set for trial. If a Final Judgment has been entered, please indicate this in your motion.

WARNINGCivil cases

Applies to

Exhibit

Each marked exhibit must be filed with an attached Notice of Filing.

Each marked Exhibit shall be filed with an attached Notice of Filing.

WARNING

Applies to

Jury instructions

Email submissions of jury instructions, verdict forms, and proposed findings must include the case number and style of the case in the subject line.

Please include the case number and style of the case in the subject line.

WARNING

Applies to

Motion to appear remotely

Small claims pre-trial conference parties may request remote appearance by filing a motion and uploading it through the designated communication-technology process.

PARTIES CAN ELECT TO APPEAR via ZOOM BY FILING MOTION REQUESTING TO APPEAR REMOTELY AND UPLOADING THROUGH THE USE OF COMMUNICATION TECHNOLOGY PURSUANT TO FLORIDA SMALL CLAIMS RULE 7.090(A) AND FLORIDA RULE OF GENERAL PRACTICE AND JUDICIAL ADMINISTRATION 2.530.

WARNINGCivil cases

Applies to

Notice of appearance

A party's notice of appearance must be current with the Clerk of Court's Office to submit requests through courtMAP and receive courtMAP communications.

PLEASE NOTE THAT WHEN SUBMITTING REQUESTS THROUGH COURTMAP, YOUR NOTICE OF APPEARANCE MUST BE CURRENT WITH THE CLERK OF COURT'S OFFICE IN ORDER TO VIEW THE CASE AND TO RECEIVE COURTMAP COMMUNICATION

WARNINGCivil cases

Applies to

Notice of hearing

A Notice of Hearing must not indicate Zoom access unless the court has first approved Zoom access.

Please do not send any Notice of Hearing indicating Zoom access without first receiving the Court's approval for Zoom.

WARNINGCivil cases

Applies to

Special set request form

Evidentiary special set hearings must be indicated as such on the Special Set Request Form so a clerk's appearance can be scheduled.

Evidentiary Special Sets: If your Special Set hearing is an Evidentiary hearing, please indicate as such on the Special Set Request Form so that the court can schedule the appearance of a clerk at the hearing.

WARNING

Applies to

Agreed order

Agreed orders must be submitted using the AGREED order option in CourtMAP so the order is titled 'Agreed'.

If you are submitting an AGREED order, please select the AGREED order option; otherwise, the order will not be titled "Agreed".

WARNING

Applies to

Motion to withdraw as counsel

Motions to withdraw as counsel must state whether the case is set for trial and whether a final judgment has been entered.

If submitting a Motion to Withdraw as Counsel, please identify if the case is currently set for trial. If a Final Judgment has been entered, please indicate this in your motion.

WARNING

Applies to

Motion

All motions must include an email address so the Court can contact the filer.

PLEASE MAKE PLEASE SURE TO ADD EMAIL TO ALL MOTIONS.

WARNING

Applies to

Proposed order

Proposed orders must not be submitted on contested matters or matters already set for hearing.

Do not submit proposed orders on matters that are contested and/or already set for hearing.

WARNING

Applies to

Notice of telephonic appearance

The notice of telephonic appearance must include the telephone number where the filer can be reached.

BE SURE TO INCLUDE THE TELEPHONE NUMBER WHERE YOU CAN BE REACHED.

WARNING

Applies to

Order to withdraw

The Order must contain the complete contact information for the client (including the current address, current telephone, and e-mail address) should be attached.

The Order must contain the complete contact information for the client (including the current address, current telephone, and e-mail address) should be attached.