Eleventh Judicial Circuit of Florida, Miami-Dade County Document Filing Requirements

CRITICAL

Applies to

Motion

To give the Court notice of a motion, parties must either submit a proposed order via CourtMAP or set the motion for hearing.

Motions and Orders: The Court does not receive notice when motions are filed. You must submit a proposed order via CourtMap or set the motion for hearing to ensure notice to the Court.

CRITICAL

Applies to

Proposed order

Proposed orders must include the motion identifiers required by Administrative Order 22-02.

*Include the motion identifiers in compliance with Admin Order 22-02.

CRITICAL

Applies to

Proposed order

Agreed orders must be submitted in the agreed order queue with the agreement of counsel noted in the title and body of the order.

If the order is agreed, submit it in the agreed order queue and note the agreement of counsel in the title and body of the order.

CRITICAL

Applies to

Proposed order

Before submitting a proposed order, verify that the underlying motion or stipulation is filed and visible on the docket, or the order may be rejected.

Please verify any motion or stipulation that is the subject of a proposed order is filed and visible on the docket prior to submitting the order. Failure to do so may result in the rejection of the proposed order.

CRITICALCivil cases

Applies to

Proposed order

Proposed orders submitted to Proposed Orders or Agreed Orders must reflect the hearing date and be accompanied by the motion, all pertinent supporting documents, and/or a letter of explanation.

All proposed orders submitted to “Proposed Orders” or to “Agreed Orders” MUST: 1. reflect the date of the hearing, if any; 2. be in Word format on the courtMap pre-generated blank order form; and 3. be accompanied with the motion, all pertinent supporting documents (i.e. returns of service, stipulations, etc.) and/or with a letter of explanation.

CRITICALCivil cases

Applies to

Emergency motion

Must include

proposed order

An emergency motion must be accompanied by a proposed order granting the relief sought, simultaneously submitted via courtMap to Proposed Orders.

Submit the filed Emergency Motion via courtMap to Emergency, and simultaneously submit via courtMap to Proposed Orders, an order granting the relief sought. The Court will process the order as it deems appropriate.

CRITICAL

Applies to

Notice of cancellation

The cancelling party must file a notice of cancellation with the Clerk’s Office.

The cancelling party must file a Notice of Cancellation with the Clerk’s Office.

CRITICAL

Applies to

Motion to withdraw

Must include

proposed order

Counsel seeking withdrawal must obtain client consent unless unavailable, use the judge’s approved order form, schedule the motion on the Motion Calendar, and notify all parties.

If seeking to withdraw as counsel: 1. Obtain Client Consent (unless unavailable, in which case the motion must be held on calendar). 2. Use Judge Butchko Sanchez's approved form: Order Granting Motion to Withdraw. 3. Set the motion on the Motion Calendar and provide notice to all parties.

CRITICAL

Applies to

Notice of cancellation

Only the Court may cancel a Special Set Hearing; submit a proposed notice explaining the reason and email it to the Judicial Assistant and all parties.

Only the Court can cancel a Special Set Hearing. - Prepare a proposed Notice of Cancellation stating the reason for cancellation. - Email a copy of the Notice of Cancellation to the Judicial Assistant and all parties. - Send cancellation notices to: mperezmercado@jud11.flcourts.org

CRITICALCivil cases

Applies to

Proposed order

Proposed orders submitted after a hearing must be accompanied by a cover letter stating the hearing details and the Court's oral ruling.

If you are submitting a proposed order after a hearing, you must submit a cover letter that includes the hearing details and the Court's oral ruling.

CRITICALCivil cases

Applies to

Checklist certification form

Must include

local rule certificate

The checklist certification form contains a certification of compliance that must be signed by the lawyer.

Please be aware that the checklist contains a certification of compliance which must be signed by the lawyer.

CRITICALCivil cases

Applies to

Motion for telephonic appearance

Motions for Telephonic Appearance must state the reason a telephonic hearing is needed.

All Motions for Telephonic Appearance must indicate the reason why a telephonic hearing is needed and submitted 5 days prior to hearing date.

CRITICALCivil cases

Applies to

Emergency petition motion

Emergency petitions/motions must include a statement that opposing counsel was notified in an attempt to resolve the matter amicably.

Emergency Petition/Motions MUST contain a statement indicating that opposing counsel has been notified in an attempt to resolve the matter in an amicable manner.

CRITICALCivil cases

Applies to

Hearing request

Hearing requests from attorneys must state whether other parties are involved, whether they were consulted, whether they agree to the hearing date, and include affirmative confirmation from all parties.

attorneys are required to assert whether other parties are involved in their request for a hearing; whether the other party or parties have been consulted regarding scheduling the hearing; whether the other party or parties agree to the hearing date, and an affirmative confirmation from all parties regarding the scheduling of the hearing.

CRITICALCivil cases

Applies to

Petition with proposed order

Must include

local rule certificate

Petitions filed with proposed orders in CourtMAP must include the established checklist certification forms as supporting documents.

As of September 1, 2020, filings of petitions with proposed orders in CourtMap must include established checklist certification forms as supporting documents with your submissions.

CRITICALCivil cases

Applies to

Emergency petition motion

Emergency petitions/motions must contain a certification that the matter is a true emergency that cannot wait for a motion calendar.

Your Petition/Motion must contain a certification that the matter is a true emergency and cannot wait to be heard during a motion calendar.

CRITICALCivil cases

Applies to

Hearing

All hearings require a checklist.

All hearing require a checklist.

CRITICAL

Applies to

Motion

A party seeking an emergency hearing must file a detailed motion stating the issues, why an emergency hearing is necessary, and the time needed.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved; (2) the reason(s) why an emergency hearing is necessary; and (3) the amount of time needed.

CRITICAL

Applies to

Proposed order

Please be sure to include an appropriate cover letter stating any objections/agreements for the Judge to review.

Please be sure to include an appropriate cover letter stating any objections/agreements for the Judge to review.

CRITICALCivil cases

Applies to

Emergency motion

A party seeking an emergency hearing must file a detailed motion stating the issues to be resolved, the reasons an emergency hearing is necessary, and the amount of time needed.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved; (2) the reason(s) why an emergency hearing is necessary; and (3) the amount of time needed.

CRITICALCivil cases

Applies to

Orders

Orders must include the name or initials of any child or children so the order e-files correctly.

All Orders must include the Name or Initials of the child or children if any, for correct e-filing.

CRITICAL

Applies to

Notice of trial

After mediation, file a notice of trial and email it to the Judicial Assistant with the requested trial duration and mediation date, copying all parties; trial dates are provided by email and the agreed date is set by order through CourtMAP.

Trial weeks for Division 202 are scheduled the first and third week of every month. When a case is ready to be set for trial, after the parties have already attended mediation, file a Notice of Trial and send it via email to the Judicial Assistant at iacosta@jud11.flcourts.org. Include the amount of time being requested for trial, when the parties attended mediation, and be sure to copy all parties involved in the case. The Judicial Assistant will provide available trial dates via email. Once dates are agreed upon by all parties, you will receive an Order Setting Trial via CourtMAP.

CRITICALCivil cases

Applies to

Emergency motion

A party seeking an emergency hearing must file a detailed motion stating the issues to be resolved, why the hearing is necessary, and the amount of time needed.

If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved; (2) the reason(s) why an emergency hearing is necessary; and (3) the amount of time needed.

CRITICAL

Applies to

Order

An order must identify any child by name or initials for correct e-filing.

All Orders must include the Name or Initials of the child or children if any, for correct e-filing.

CRITICALCivil cases

Applies to

Order

Orders must include the name or initials of any child or children so the order is correctly e-filed.

All Orders must include the Name or Initials of the child or children if any, for correct e-filing.

CRITICAL

Must include

ai disclosure

DISCLOSURE OF USE OF GENERATIVE ARTIFICIAL INTELLIGENCE BY ATTORNEYS AND SELF-REPRESENTED LITIGANTS

DISCLOSURE OF USE OF GENERATIVE ARTIFICIAL INTELLIGENCE BY ATTORNEYS AND SELF-REPRESENTED LITIGANTS

CRITICAL

Applies to

Notice of hearing

Moving parties scheduling hearings on the 5-Minute Motion Calendar must file a Notice of Hearing that includes the Court's Zoom information.

NOTE: All moving parties scheduling hearings on the Court's 5-Minute Motion Calendar must file a Notice of Hearing that includes the Court's Zoom information.

CRITICAL

Applies to

Notice of hearing

Moving parties scheduling hearings on the 5-Minute Motion Calendar or Special Set Calendar must file a Notice of Hearing that includes the Court's Zoom information.

NOTE: All moving parties scheduling hearings on the Court's 5-Minute Motion Calendar and Special Set Calendar must file a Notice of Hearing that includes the Court's Zoom information.

CRITICAL

Applies to

Notice of hearing

Moving parties scheduling Special Set hearings must file a Notice of Hearing that includes the Court's Zoom information.

NOTE: All moving parties scheduling hearings on the Court's Special Set Calendar must file a Notice of Hearing that includes the Court's Zoom information.

CRITICAL

Applies to

Hearing setting

Hearing settings on COURTMAP must attach the filed motion and request for hearing with an e-file stamp; settings lacking these supporting documents will be rejected.

Once the date has been selected please be sure to add your case to the calendar and attach as supporting documents the filed Motion and request for hearing (with an e-file stamp). Any settings that do not include the motion and request for hearing with the e-file stamp will be rejected. Any settings that do not have any supporting documents will be rejected.

CRITICAL

Applies to

Emergency motion

An emergency motion must contain a certification that the matter is a true emergency that cannot wait for the motion calendar.

Your motion must contain a certification that the matter is a true Emergency and cannot wait to be heard during a motion calendar.

CRITICAL

Applies to

Ucd hearing request

Remote UCD hearing requests must attach eight listed supporting documents with e-file stamps, or the request will be rejected.

Please be sure to attach the following supporting documents with an e-file stamp: 1. Petition or Counter Petition 2. Answer or Answer/Waiver 3. NOTARIZED Marital Settlement Agreement and/or Parenting Plan. 4. If the Petition has been defaulted please attach the Order of Default. 5. A copy of the Petitioner's and/or Counter Petitioner's Valid Driver's License, Florida State ID or Voter's Registration card. 6. Affidavit that MSA and/or PP in best interest of child, signed by both parties. 7. Financial Affidavits 8. UCCJEA Affidavit All request for Uncontested hearings without these supporting documents with an e-file stamp will be rejected.

CRITICAL

Applies to

Notice for trial

A Notice for Trial must attach the petition, answer and/or answer and counter-petition, answer to counter-petition (if any), mediator's report and any partial agreements, and notice of readiness for trial, all with e-file stamps.

All of the following must be attached as supporting documents: 1. Petition. 2. The answer and/or Answer and Counter Petition. 3. Answer to the Counter Petition, if one exists. 4. Mediator's report. Any partial agreement, should they exists 5. Notice of Readiness for Trial.

CRITICAL

Applies to

Hearing setting

Motion calendar hearing settings on COURTMAP must attach the motion and any responses with an e-file stamp as supporting documents.

Once a date is agreed upon you may set the hearing using in the Motion Calendar slot. As supporting documents, attach the motion and any responses with an e-file stamp.

CRITICAL

Applies to

Uncontested hearing request ucd

UCD requests must attach all eleven listed supporting documents with e-file stamps (petition, answer/waiver, MSA/PP, default order if applicable, ID, best-interest affidavit, financial affidavits, UCCJEA affidavit, notice of related cases, special affidavit, parenting class certificates) or the request will be rejected.

Please be sure to attach the following supporting documents with an e-file stamp: 1. Petition or Counter Petition 2. Answer or Answer/Waiver 3. Marital Settlement Agreement and/or Parenting Plan. 4. If the Petition has been defaulted please attach the Order of Default. 5. A copy of the Petitioner's and/or Counter Petitioner’s Valid Driver's License, Florida State ID or Voter’s Registration card. 6. Affidavit that MSA and/or PP in best interest of child, signed by both parties. 7. Financial Affidavits 8. UCCJEA Affidavit 9. Notice of Related Cases 10. Special Affidavit for Remote Uncontested/No Hearing 11. Certificate of Completion of Parenting Class for both Petitioner and Respondent All requests for Uncontested hearings without these supporting documents with an e-file stamp will be rejected.

CRITICAL

Applies to

Proposed final judgment

Must include

proposed order

Settling parties must submit a Proposed Final Judgment through courtMAP.

Submit a Proposed FJ through CourtMap

CRITICAL

Applies to

Motion

Evidentiary special set hearings must be designated by typing 'EVIDENTIARY' after the motion title.

if you are scheduling an EVIDENTIARY special set hearing, you must indicate that it is EVIDENTIARY by typing the word "EVIDENTIARY" after the title of your motion.

CRITICAL

Applies to

Courtmap submission cover letter

Every courtMAP submission must include a cover letter stating whether the matter was heard, hearing date, motion title, that the order was sent to the opposing party, and the opposing party's position, or it will be treated as an ex parte communication and not read.

ALL COURTMAP submissions MUST include a COVER LETTER. The COVER LETTER MUST address the following: Whether the matter has been heard Date of the hearing (if previously heard) Title of the motion The proposed order has been sent to the opposing party Whether opposing party agrees with the proposed order ALL PROPOSED ORDERS SENT WITHOUT THE ABOVE COVER LETTER ARE CONSIDERED EXPARTE COMMUNICATIONS AND WILL NOT BE READ BY THE JUDGE.

CRITICAL

Applies to

Courtmap hearing setting

courtMAP hearing settings must attach the e-file-stamped Motion and Request for Hearing as supporting documents or the setting will be rejected.

Once the date has been selected please be sure to add your case to the calendar and attach as supporting documents the filed Motion and request for hearing (with an e-file stamp). Any settings that do not include the motion and request for hearing with the e-file stamp will be rejected. Any settings that do not have any supporting documents will be rejected.

CRITICAL

Applies to

Marital settlement agreement or parenting plan

The filed MSA and/or Parenting Plan must be signed by both parties and notarized.

Parties that have reached an agreement must immediately file an MSA and/or PP (If applicable) signed by both parties and notarized

CRITICAL

Applies to

Notice of readiness for trial

The Notice of Readiness must specify the exact issues to be tried (e.g., timesharing, alimony, child support).

Notice of Readiness shall include the specific issues to be tried by the court (e.g. timesharing, alimony, child support)

CRITICAL

Applies to

Motion to continue trial

Trial continuance motions must bear the client's signature agreeing to the continuance.

Motions to continue the trial must include a signature from the client agreeing to the continuance.

CRITICALCriminal cases

Applies to

Motion to declare defendant indigent for costs

Must include

proposed order

JAC motions to declare the defendant indigent for costs must be submitted to chambers with supporting documentation, JAC's response, and a proposed order.

Submit the Motion to have Defendant Declared Indigent for Costs along with supporting documentation, JAC's response, and a proposed order, to chambers.

CRITICAL

Applies to

Motion

Must include

certificate of conference

A motion submitted with an agreed order must include a certificate stating there is an agreement or proof of agreement from opposing counsel; unsuccessful conferral is not agreement and the matter should be set for hearing.

Motions accompanying an Agreed Order must contain a certificate of conferral stating there is an agreement or provide proof of agreement from opposing counsel [i.e., an email or letter]. Failure to provide conferral or proof of agreement will result in rejection. Unsuccessful conferral is not an agreement [set the matter for hearing].

CRITICAL

Applies to

Notice of hearing

The party setting the hearing must file a notice of hearing.

The Setting Party must file their Notice of Hearing.

CRITICAL

Applies to

Hearing request

The moving party must coordinate the hearing date and time with the opposing party and attach supporting documents when setting the hearing on CourtMAP.

The moving party MUST coordinate date & time with opposing party. You MUST attach your supporting documents (filed motion, etc.) when creating the event (setting the hearing) on CourtMap.

CRITICAL

Applies to

Notice of hearing

The movant must e-file the notice of hearing and identify the person with whom the hearing was coordinated and the motion’s e-filing date.

The movant MUST e-file the notice of hearing. Please indicate the name of the person the hearing was coordinated with and the date motion was e-filed.

CRITICAL

Applies to

Proposed order

Must include

proposed order

Proposed orders must include individually submitted, e-filed supporting documents, including the motion and applicable affidavits and exhibits.

Proposed orders must be accompanied by e-filed motion, affidavits and exhibits [if applicable]. Supporting documents must be e-filed versions and submitted individually. Failure to submit appropriate supporting documents will result in rejection.

CRITICAL

Applies to

Proposed order

The proposed order must state the substituted attorney’s name and Florida Bar number in its body.

Additionally, the name and Florida bar number of the substituted attorney must be included within the body of the proposed order.

CRITICAL

Applies to

Order on stipulation for substitution of counsel

A written client consent must be filed with an order on a stipulation for substitution of counsel.

If you are submitting an order on a Stipulation for Substitution of Counsel, you must file the written Consent of the client.