First Judicial Circuit of Florida, Escambia, Okaloosa, Santa Rosa and Walton Counties Chambers Communication Rules

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Contact

Email to chambers

To request a hearing, the requesting party should e-mail a copy of the filed Motion to Judge Brodersen’s Judicial Assistant (copying all parties).

To request a hearing, the requesting party should e-mail a copy of the filed Motion to Judge Brodersen’s Judicial Assistant (copying all parties).

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Contact

Email to chambers

Emails directed to the judicial office must copy all parties unless the communication is legally authorized to be ex parte.

All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.

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Communications concerning pending or impending proceedings must comply with Canon 3, including its restrictions on ex parte communications.

All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law.

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Judicial assistants may not make substantive inquiries of the judge on behalf of an attorney or litigant involved in an action.

The Code of Judicial Conduct also precludes Judicial Assistants from making substantive inquiries of the judge on behalf of any attorney or litigant involved in any action.

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The judge will not discuss a pending case with a party outside a hearing.

Judge Brodersen will not discuss pending cases with any party outside of a hearing.

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Contact

Email to chambers

Requirements: Contact the judicial assistant directly via email or phone for all emergency and/or urgent matters

Requirements: Contact the judicial assistant directly via email or phone for all emergency and/or urgent matters

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The judicial assistant may not take a pending-case message from a party, family member, or other person to pass to the judge.

Judge Brodersen’s Judicial Assistant cannot take a message pertaining to a pending case from a party, family member, or other person to pass to Judge Brodersen.

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If a motion set for hearing is withdrawn, conceded, or no longer needed, the hearing must be canceled by immediately notifying the judicial assistant.

If a Motion that has been set for hearing is being withdrawn, conceded or no longer needed for any reason, you must cancel the hearing by notifying Judge Brodersen’s Judicial Assistant immediately.

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Case-related communications with the judge must be through filed written documents served on all parties or through court hearings.

Communication with Judge Brodersen regarding cases can take two forms: (1) written documents filed with the Clerk of Court with a copy served on all parties; and (2) court hearings.

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Contact

Email to chambers

Request hearings by emailing the judicial assistant and include the case number, party and attorney names, hearing type and length, and any additional relevant information.

Hearings must be requested by contacting the judicial assistant at cheryl.newsom@flcourts1.gov. In your email, please provide the following information: Case Number Party Names Attorney Names Type of Hearing Length requested for hearing Any additional information (e.g. hearing needed before or after a particular date, emergency filing, etc.)

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Contact

Email to chambers

Communications to the judicial office must be emailed to the stated address with the case number, case name, and relevant matter in the subject line.

Method of Communication: All communications to the judicial office must be submitted by e-mail to cheryl.newsom@flcourts1.gov. The subject line must contain the case number, case name, and relevant matter (e.g., 25CF1234 – State v. John Doe – Hearing Requested for Motion to Suppress.)

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Contact

Email to chambers

Immediately email the judicial assistant when a hearing is no longer necessary.

Upon determining that a hearing is no longer necessary, please immediately notify the judicial assistant via email at cheryl.newsom@flcourts1.gov.

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Contact

Email to chambers

Counsel must email the judicial assistant about emergency matters and include “EMERGENCY” in the subject line.

Counsel must notify the judicial assistant at cheryl.newsom@flcourts1.gov regarding any emergency matters. The subject line of the e-mail must contain the word EMERGENCY.

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Contact

Email to chambers

Emails to the judicial office must copy all parties unless an ex parte communication is authorized by law.

All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.

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Communications concerning a pending or impending proceeding must comply with Canon 3, including its prohibition on unauthorized ex parte communications.

Ex parte Communications: All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law.

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Contact

Email to chambers

The movant must email the judicial assistant a copy of the e-filed motion and state in the email body that an emergency hearing is requested and why.

Movant will email a copy of the e-filed Motion to the Judicial Assistant with notification and reason for request of emergency hearing in body of email.

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Judge Robinson cannot read ex parte correspondence; it will be placed in the official case file and e-served to the parties.

Therefore, Judge Robinson cannot read ex parte correspondence. Ex parte correspondence will be made a part of the Clerk’s official case file and e-served to the parties in the case.

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Contact

Email to chambers

The movant must arrange the motion hearing by emailing the judicial assistant a copy of the filed motion, copying all parties, and stating the requested time and other parameters.

It is the responsibility of the movant to set the motion for hearing. Requests to set a hearing are scheduled by emailing a copy of the filed motion to the judicial assistant (copying all parties) including the amount of time you are requesting and any other parameters you wish to be considered.

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A hearing cancellation must be communicated to the judicial assistant immediately.

You must cancel the hearings by notifying the judicial assistant immediately.

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Contact

Email to chambers

Attorneys and self-represented litigants must provide an email address for receiving signed orders electronically unless excused.

All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.

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Contact

Email to chambers

Copy all parties on emails to the judicial office unless the communication is legally authorized ex parte.

All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.

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The moving party must confirm the opposing party's availability before selecting a hearing date and time on OnceHub.

The moving party is responsible for confirming the opposing party’s availability before selecting a date and time on OnceHub.

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After the parties agree on a date, the moving party must notify the judicial assistant so the date and time can be confirmed.

Once a date is agreed upon, the moving party must advise the judicial assistant so that the selected date and time can be confirmed.

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Do not add a motion to an existing hearing unless opposing counsel agrees, time permits, and the judicial assistant confirms the additional motion.

Do not ADD motions to an existing hearing UNLESS opposing counsel agrees, time permits, and the party has contacted the judicial assistant to confirm the additional motion.

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Communications about pending or impending proceedings must comply with Canon 3's restrictions on ex parte and other communications outside the parties' presence, unless authorized by law.

All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law.

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The moving party must request a hearing on a filed motion and coordinate it with the other parties and the judicial assistant.

The moving party is responsible for requesting hearings on motions filed in the court file and to coordinate that hearing with the other parties and the JA.

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A hearing is required if the client has not signed consent or opposing counsel objects to withdrawal.

If the client has not signed consent or opposing counsel has an objection to the withdrawal, a hearing is required.

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An additional motion may be added to an existing hearing only if all parties agree, time permits, and the judicial assistant confirms it.

Additional motions may be added to an existing hearing ONLY if all parties agree, time permits, and the party has contacted the judicial assistant to confirm the additional motion.

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If the parties cannot agree on a proposed order, the non-drafting attorney must send the court a letter explaining the disagreement.

If the parties cannot agree on a proposed order, the non-drafting attorney shall send a letter to the Court explaining the disagreement.

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If the court grants a request for a case management or status conference, the moving party must schedule it under the stated scheduling procedures.

If the court grants the request for a CMC or status conference, the moving party must schedule the CMC or status conference pursuant to the procedures noted under the above Scheduling Procedures.

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Contact

Email to chambers

Do not seek court relief or action by email.

The Court does not accept e-mails seeking relief or action by the Court.

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Phone

850-981-5541

If a hearing is no longer necessary, immediately notify the judicial assistant by both phone and email.

Upon determining a hearing is no longer necessary, contact the JA immediately by calling and emailing the judicial assistant at noelle.martin@flcourts1.gov and 850-981-5541.

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Coordinate the hearing with opposing counsel and/or the self-represented litigant before submitting the hearing request.

You must coordinate the hearing with opposing counsel and/or pro se litigant prior to submitting your request.

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All parties must be available for the emergency hearing unless exigent circumstances prevent it.

All parties shall make themselves available for the emergency hearing, barring exigent circumstances.

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Contact

Email

Copy opposing counsel on all scheduling emails.

Opposing counsel must be copied on all email(s).

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Communications concerning a pending or impending proceeding must comply with Canon 3’s restrictions on ex parte and other communications outside the parties’ presence, unless authorized by law.

All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law.

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Schedule hearings of 5, 15, 30, or 60 minutes through OnceHub.

Hearing times for 5, 15, 30, and 60 minutes must be scheduled via OnceHub.

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Contact

Email

Include all attorneys and self-represented parties in the email requesting available final-hearing dates.

All attorneys/pro se parties must be included in the email.

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Contact

Email to chambers

Communications to the judicial office must be emailed to the specified address with the case number, case name, and relevant matter in the subject line.

Method of Communication: All communications to the judicial office must be submitted by e-mail to Catia.Heinz@flcourts1.gov. The subject line must contain the case number, case name, and relevant matter (e.g., 2024 DR 001234 – Doe v. Doe - 2-Hour Hearing Requested.

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Contact

Email to chambers

Send courtesy copies by email to the Court’s judicial assistant.

Via email to the Court’s judicial assistant.

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Notify the judicial assistant immediately to cancel a hearing.

You must cancel hearings by notifying the judicial assistant immediately.

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Contact

Email to chambers

Copy all parties on emails to the judicial office unless the ex parte communication is authorized by law.

All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.

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Contact

Email to chambers

Materials for the Court to review must be emailed to the Judge’s Assistant.

PARTIES ARE TO E-MAIL THEM TO THE JUDGE’S ASSISTANT AT Katie.Rhodes@flcourts1.gov

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Contact

Email to chambers

Proposed orders and their corresponding motions must be emailed directly to the Judicial Assistant, including in criminal cases.

***ALL PROPOSED ORDERS AND THEIR CORRESPONDING MOTIONS ARE TO BE E-MAILED TO THE JA DIRECTLY (PROPOSED ORDERS IN WORD FORMAT)*** (THIS INCLUDES ALL CRIMINAL CASES)

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Contact

Email to chambers

Proposed orders must be emailed directly to the Judicial Assistant.

Proposed orders are submitted directly to the JA via e-mail at Katie.Rhodes@flcourts1.gov.

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Contact

Email to chambers

The proposed order for a motion to compel based on no responses must be emailed to the Judge’s Assistant.

Please e-mail the Judge’s Assistant a proposed order compelling a response within thirty (30) days and reserving jurisdiction to award attorney fees if applicable.

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Contact

Email to chambers

If a hearing is no longer necessary, notify Judge Love’s Judicial Assistant by email as soon as possible.

Cancelling Hearings: If a hearing is no longer necessary, notify Judge Love’sJudicial Assistantvia email at candace.bearden@flcourts1.govas soon as possible via email.

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Contact

Email to chambers

Communications to the judicial office must be emailed to the listed address with the case number, case name, and relevant matter in the subject line.

Method of Communication: All communications to the judicial office must be submitted by e-mail to candace.bearden@flcourts1.gov . The subject line of any e-mail to the judicial office must contain the case number, case name, and relevant matter (e.g., 2024 DR 001234 SC – Doe v. Doe – 2-Hour Hearing Requested).

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Contact

Email to chambers

Communications with the judicial office must comply with Canon 3, and all parties must be copied on emails unless an ex parte communication is authorized by law.

Ex parte Communications: All communications with the judicial office must comply with Canon 3 of the Code of Judicial Conduct, which prohibits a judge from initiating, permitting, or considering ex parte communications and from considering other communications outside the presence of the parties concerning a pending or impending proceeding, unless authorized by law. All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.

CRITICAL

Contact

Email to chambers

After filing a motion, the moving party must email it to the Judicial Assistant to request a hearing and include the listed case, party, hearing, and scheduling information.

Scheduling Hearings: When a Motion is filed, it is up to the party who filed the motion to email the Judicial Assistant and ask for the Motion to be set for a hearing.To schedule a Motion for hearing, the Motion must be filed in the court file. Once filed, email the Motion to Judge Love’s Judicial Assistant at candace.bearden@flcourts1.govand include: Case number Party Names Copy all attorneys involved Type of hearing Length requested for hearing Any additional information (e.g., hearing needed before/after a certain date, emergency filing, etc.)