Eleventh Judicial Circuit of Florida, Miami-Dade County Chambers Communication Rules

CRITICAL

Contact

Email to chambers

Phone

305-569-2518

Emergency motions require contacting the judicial assistant by phone and email (subject line must state 'emergency motion' and include e-filing information); hearings are generally held at 9:00 a.m. the next business day.

If you have a good faith belief that your motion qualifies as an emergency, please contact Judicial Assistant Ana M. Viera at 305-569-2518 and amviera@jud11.flcourts.org (subject line must state “emergency motion” and contain the e-filing information) to confirm receipt of the motion and schedule a hearing. The Court will generally hold a hearing at 9:00 a.m. the following business day or sometime as soon as possible thereafter unless the parties request other dates.

CRITICAL

Contact

Email to chambers

Any email to the Judge, judicial assistant, or bailiff must copy all counsel of record.

(If you email the Judge, JA, or Bailiff, you must copy all counsel in the same email.)

CRITICAL

Contact

Email to chambers

Parties must not email Judge Hernandez directly except when instructed, in response to her email, or on an urgent basis after being unable to reach chambers; such emails are a last resort and are ordinarily deleted unread.

DO NOT email Judge Hernandez directly about your case unless you are instructed to do so, you are responding to an email sent from Judge Hernandez, or you have a good faith belief that an email to Judge Hernandez is necessary on an urgent basis (e.g., you have tried reaching chambers to obtain Zoom information for an upcoming hearing and cannot get a hold of the Judicial Assistant or Bailiff). Communications to Judge Hernandez should be a last resort. Judge Hernandez will ordinarily delete any emails from the parties without reading it.

CRITICAL

Contact

Email to chambers

Requests for Zoom appearances must be made at least 3 business days in advance.

Any request for Zoom appearances need to be made 3 business days in advance.

CRITICAL

Contact

Email to chambers

Emails to the judicial assistant (e.g., hearing requests, cancelations, filing confirmations) must copy all parties or they will be treated as impermissible ex parte communications and deleted.

If you need to email the Judge's judicial assistant (e.g., to request or cancel a hearing, confirm the filing of a motion, etc.), you must copy all parties in the case. Otherwise, these may be considered impermissible ex-parte communications, which will not be read and will be deleted.

CRITICALCriminal cases

Contact

Email to chambers

A motion to modify or revoke bond must be emailed to the Judicial Assistant, who will place it on the first available date.

Motion to Modify/Revoke bond MUST be emailed to the Judicial Assistant who will place the Motion on the first available date.

CRITICALCriminal cases

Contact

Email to chambers

A motion requesting urgent or emergency action must be emailed to the Judicial Assistant with an explanation, and the motion and email must also be sent to the opposing party.

Any Motion filed, requesting urgent or emergency action, must be sent to the Judicial Assistant with an email explaining the emergency or urgency. A copy of the Motion and email must be sent to the opposing party. [2]

CRITICALCriminal cases

Contact

Email to chambers

After filing a motion, send a copy to the Judicial Assistant by email and use the specified hearing-request subject-line format.

A copy of the filed motion must be forwarded to the Judicial Assistant by e-mail once filed to ensure it is properly scheduled. E-mails must include the subject line: HRG REQUEST M21-012345 JOHN DOE.

CRITICALCriminal cases

Contact

Email to chambers

To schedule a hearing, email the Judicial Assistant and opposing counsel with the written motion and the specified case, motion, interpreter, and defendant-presence information.

To set the case for hearing, contact the Judge’s Judicial assistant and opposing counsel by e-mail. The request should include the written motion, defendant’s name, case number, motion/matter to be addressed, whether an interpreter is required, and whether the defendant’s presence is required .

CRITICALCriminal cases

After filing a return-of-property motion, the defendant must contact the Judicial Assistant to schedule it on the calendar.

After the filing of the motion for return of property, the defendant must contact the Judicial Assistant to schedule the motion on Calendar.

CRITICALCivil cases

Contact

Phone to chambers

Phone

(305) 349-7135

Special set hearing cancellations must be made by calling chambers at (305) 349-7135 and informing all parties; cancellations cannot be made through courtMAP.

If you need to cancel a special set hearing, you must call at chambers, (305) 349-7135. You must also inform all parties involved. Please note that parties will not be able to cancel a special set hearing on courtMAP.

CRITICALCivil cases

Contact

Email to chambers

For hearings over 60 minutes, the movant must file the motion first, complete a special set request form, email it to the judicial assistant with all parties copied, and coordinate the date and time with all counsel and chambers.

For hearings that require more than 60 minutes, the movant shall comply with the following: - File the motion before requesting a hearing, - Fill out a special set request form, - Email the form to Judicial Assistant Jessica Rosario, - Copy all parties on the email to chambers, - Coordinate a date and time with all counsel and chambers.

CRITICALCivil cases

Contact

Email to chambers

A copy of the e-filed Notice of Cancellation must be emailed to chambers at jrosario@jud11.flcourts.org and egarcia@jud11.flcourts.org.

If there is no objection, the movant shall e-file a Notice of Cancellation and email a copy to chambers at jrosario@jud11.flcourts.org and egarcia@jud11.flcourts.org to inform the Court of the cancellation.

CRITICALCivil cases

Contact

Email to chambers

Special set hearings are limited to 60 minutes; hearings longer than 60 minutes require emailing the Special Set form to chambers with all interested parties copied.

SPECIAL SET HEARINGS ARE LIMITED TO 60 MINUTES. -If you are attempting to schedule a hearing for more than 60 minutes, you must e-mail the Special Set form to chambers at jrosario@jud11.flcourts.org, insuring all interested parties are copied on the email.

CRITICALCivil cases

Promptly notify the Judicial Assistant when the Court approves an evidentiary hearing so a Clerk of Court can be reserved.

You must promptly notify the Judicial Assistant, Molly Owers-Hacker, that the Court has approved an evidentiary hearing so she can reserve a Clerk of Court.

CRITICALCivil cases

Immediately contact chambers after uploading a proposed cancellation notice to the courtMAP hearing event.

Immediately contact chambers to advise that you have uploaded the Notice of Cancellation to the supporting documents in the courtMAP hearing event.

CRITICALCivil cases

Contact

Email to chambers

For materials submitted after the Motion Calendar deadlines in rare circumstances, immediately email Court staff and use the specified subject line.

If, in rare circumstances, a party submits materials to courtMAP after these deadlines, the party must immediately notify Court staff at 11thCA23@jud11.flcourts.org so the materials can be brought to the Court's attention for review before the hearing. The email subject line must read: SUPPLEMENTAL HEARING MATERIALS.

CRITICALCivil cases

Contact

Phone to chambers

Phone

(305) 349-7044

For an expedited or emergency hearing, a hearing sooner than courtMAP availability, or a hearing requiring over an hour, do not email; call chambers and speak with Molly.

DO NOT EMAIL. Call chambers at (305) 349-7044 and speak with Molly if you need an expedited/emergency hearing, a hearing sooner than is available on CourtMAP, or a hearing that will require more than one hour.

CRITICALCivil cases

Contact

Email to chambers

If hearing materials are submitted fewer than five business days before the hearing in rare circumstances, immediately notify Court staff by email using the specified subject line.

If, in rare circumstances, a party submits any materials to be reviewed for the hearing later than five (5) business days prior to the hearing, the party must immediately notify Court staff at 11thCA23@jud11.flcourts.org to ensure the Court is aware of such materials. So, the materials can be brought to the Court's attention for review before the hearing. The email subject line must read: SUPPLEMENTAL HEARING MATERIALS.

CRITICAL

Contact

Email to chambers

Parties are prohibited from contacting the General Magistrate or the General Magistrate's staff to discuss the facts of the case.

Parties are prohibited from contacting the General Magistrate or the General Magistrate’s staff to discuss facts of the case.

CRITICAL

Parties may not simply call the General Magistrate's office to ask that something be done on a case.

A person may not simply call the Office of the General Magistrate and ask that something be done on a case.

CRITICAL

Contact

Email to chambers

Ex parte communication is strictly prohibited; the General Magistrate may only consider matters presented in open court, on the record, with all parties present.

Ex parte communication is strictly prohibited. An ex parte communication is communication from one side only, without notice to the other side. The Code of Judicial Conduct does not permit a Judge or General Magistrate to read or consider ex parte communications. The General Magistrate may only consider matters presented in open court, on the record, with all parties present.

CRITICAL

Contact

Email to chambers

Parties may contact the General Magistrate's assistant only about scheduling matters and are prohibited from contacting the Magistrate or staff to discuss the facts of the case.

Parties are prohibited from contacting the General Magistrate or the General Magistrate's staff to discuss facts of the case. The assistant to the General Magistrate should only be contacted to discuss scheduling matters.

CRITICAL

Contact

Email to chambers

All motions for continuance must be filed with the Court and emailed to 11THFCGM17@JUD11.FLCOURTS.ORG.

All MOTIONS FOR CONTINUANCE must be filed with the Court and emailed to 11THFCGM17@JUD11.FLCOURTS.ORG.

CRITICAL

Contact

Email to chambers

Phone

305-349-5714

After reserving a Zoom hearing slot on CourtMAP, you must email 11thfcgm10@jud11.flcourts.org explaining the reason for the Zoom request or call the magistrate's assistant at 305-349-5714, and the General Magistrate's office will confirm or deny the request.

If you reserve the hearing date and time via CourtMAP on the appropriate calendar (marked as ZOOM hearings) you must send an email to 11thfcgm10@jud11.flcourts.org explaining the reason why you are requesting a ZOOM hearing, or you can call the General Magistrates Assistant Maria at 305-349-5714. You shall receive a confirmation or denial from the General Magistrate's office.

CRITICAL

Before contacting Chambers about a motion or petition, provide proof of filing and counsel’s notice of appearance.

**ALL MOTIONS/PETITIONS NEED PROOF OF FILING and NOTICE OF APPEARANCE FROM COUNSEL BEFORE CONTACTING CHAMBERS.

CRITICALCriminal cases

Contact

Email to clerk

When emailing the Court Specialist, you must copy the Judicial Assistant and all counsel of record.

If you email the Court Specialist, you must copy the Judicial Assistant and all counsel of record in the same email.

CRITICALCriminal cases

Contact

Email to chambers

When emailing the Judicial Assistant, you must copy all counsel of record and be prepared with the case number.

If you email the Judicial Assistant, you must copy all counsel of record in the same email. Please be prepared to have the case number

CRITICALCriminal cases

Contact

Email to chambers

To schedule a hearing, email the request with a copy of the motion to the Judicial Assistant at jmartinez@jud11.flcourts.org including all parties; the JA will confirm a hearing date by email.

To place a case on Judge Stuzin's calendar, please email your request and copy of the motion to jmartinez@jud11.flcourts.org. All parties to the case must be included in the email. Upon review of the motion, the Judicial Assistant will respond via email confirming a hearing date.

CRITICALCriminal cases

Contact

Email to chambers

Requests to set a hearing must not be sent to the division email (F006@jud11.flcourts.org).

Please DO NOT send emails to the division email for requests to set a hearing.

CRITICAL

Contact

Email to chambers

Emails to the Judge or JA about a case must copy all counsel and include a contact number.

If you write the Judge or JA about a case, you must copy all counsel in the same email. Also provide a contact number.

CRITICAL

Contact

Email to chambers

To place a motion on calendar, email the JA a hearing request with a copy of the motion, and the JA will email back a hearing date.

Send the request for a hearing and a copy of the motion to the JA by email. The JA will send you a hearing date via email.

CRITICAL

Contact

Email to chambers

After filing the motion with the clerk, email the motion and hearing request to the judicial assistant; the assistant sets all hearings.

For Special Settings -Please submit a request for hearing with the motion via email to the Judicial Assistant at alraven@jud11.flcourts.org, after filing with the Clerk's office. All hearings should be set by the Judicial Assistant.

CRITICAL

Contact

Email to chambers

Hearing cancellation notices must be emailed to chambers at ilarregui@jud11.flcourts.org before the scheduled hearing.

Notices of cancellation shall be e-mailed to chambers at ilarregui@jud11.flcourts.org prior to the scheduled hearing.

CRITICAL

Contact

Email to chambers

Parties who resolve their matter must cancel the hearing in CourtMAP or, if they lack CourtMAP access, by calling and/or emailing the judge's judicial assistant.

If you resolve your matter, please cancel in CourtMAP or if you do not have access to CourtMAP, by calling and/or e-mail the judge's judicial assistant.

CRITICAL

Contact

Email to chambers

Phone

(305) 252-5850

After e-filing an emergency motion, parties must email and/or call the Judicial Assistant to confirm the filing, and chambers will respond with available hearing dates.

Please contact the Judge's chambers via e-mail ilarregui@jud11.flcourts.org and/or by phone at (305) 252-5850 after e-file your Motion to inform the Judicial Assistant that said motion has been filed. The Judge will review the Emergency Motion and the Judicial Assistant will contact you with available hearing dates and times.

CRITICAL

Contact

Email

To schedule a special set hearing, email the judicial staff (JA ilarregui@jud11.flcourts.org or Bailiff Sardan@jud11.flcourts.org) Monday through Friday, copying opposing counsel in the request.

Please submit your request via e-mail to the judicial staff and copy opposing counsel in your request to obtain dates to schedule special set hearing . Judicial Assistant Isdalis L. Arregui at ilarregui@jud11.flcourts.org or Bailiff Savanah Ardan Sardan@jud11.flcourts.org,

CRITICALCivil cases

Contact

Email to chambers

A resolved matter will not be taken off the calendar unless the appropriate Order or Settlement Agreement is emailed to the Magistrate.

No matter that has been resolved will be taken off-calendar without a copy of the appropriate ORDER OR SETTLEMENT AGREEMENT being provided via e-mail to the Magistrate.

CRITICALCivil cases

Contact

Phone to chambers

Counsel must call chambers regarding all motions to continue trial or strike trial dates, even if the motion is agreed.

Counsel must call the chambers regarding all motions to continue trial or strike trial dates even if agreed. The judge will review the motion and the JA will notify counsel of the Court's determination.

CRITICALCivil cases

Contact

Email to chambers

Notices of cancellation must be emailed to the Judicial Assistant (Erivera@jud11.flcourts.org) and the Bailiff (Bruiz@jud11.flcourts.org) prior to the scheduled hearing or trial.

Notices of cancellation shall be email to the Judicial Assistant-Edda Mabel Rivera- at: Erivera@jud11.flcourts.org and the Bailiff-Bismark Ruiz- at: Bruiz@jud11.flcourts.org prior to the scheduled hearing or trial.

CRITICALCivil cases

Contact

Phone to chambers

Phone

(305) 234-1523

After submitting an emergency motion, the filer must contact the Judicial Assistant at (305) 234-1523 to confirm receipt.

Emergency Motions MUST BE filed with the Clerk's Office. Please contact Judicial Assistant at (305) 234-1523 after submitting your Emergency Motion.

CRITICALCivil cases

Contact

Phone to chambers

Phone

(305) 234-1523

Counsel must also call the Judicial Assistant at (305) 234-1523 to confirm the cancellation.

Counsel shall also call the JA at (305) 234-1523 to confirm the cancellation.

CRITICALCivil cases

Contact

Phone to chambers

Counsel must call chambers about all motions to continue trial or strike trial dates, even when the motion is agreed.

Counsel must call the chambers regarding all motions to continue trial or strike trial dates even if agreed.

CRITICALCivil cases

Contact

Phone to chambers

Phone

(305) 354-8773

Counsel must contact chambers at (305) 354-8773 to obtain special set hearing dates.

You must contact Chambers at (305) 354-8773 to obtain special set hearing dates.

CRITICALCivil cases

Contact

Email to chambers

Notices of cancellation must be emailed to the Judicial Assistant (mmatos@jud11.flcourts.org) and the Bailiff (clouis@jud11.flcourts.org) prior to the scheduled hearing or trial.

Notices of cancellation shall be email to the Judicial Assistant-Maria Matos- at: mmatos@jud11.flcourts.org and the Bailiff-Claude Louis- at: clouis@jud11.flcourts.org prior to the scheduled hearing or trial.

CRITICALCivil cases

Contact

Phone

Parties must call the judicial assistant before scheduling any cases in Section 47.

PLEASE CALL JUDICIAL ASSISTANT BEFORE SCHEDULING ANY CASES IN SECTION 47.

CRITICALCivil cases

Contact

Email to chambers

Add-ons to the motion calendar require prior consent of the Judge, requested by email to the judicial assistant with the motion.

Add-Ons: No add-ons are permitted without prior consent of the Judge. Submit an email request to dwright@jud11.flcourts.org with the motion.

CRITICAL

Contact

Email to chambers

Emergencies must be communicated by email to Administrative Judge Lisa Walsh at lwalsh@jud11.flcourts.org.

Any emergencies please email the Administrative Judge, Lisa Walsh, at lwalsh@jud11.flcourts.org .

CRITICAL

Contact

Email to chambers

Counsel must promptly email court staff a filed notice of settlement or mediator's report when the case settles.

SETTLEMENT: Counsel shall immediately notify the Court's staff in the event of settlement by emailing a copy of the filed Notice of Settlement or Mediator's Report at apracitto@jud11.flcourts.org and jjones@jud11.flcourts.org

CRITICAL

Contact

Email to clerk

Mediation requests must be emailed to the bailiff and include contact information for both parties.

MEDIATION: Mediation requests must be emailed to the Bailiff Jermaine Jones via e-mail to: jjones@jud11.flcourts.org with contact information for both parties.