First Judicial Circuit of Florida, Escambia, Okaloosa, Santa Rosa and Walton Counties Document Format Requirements

WARNING

Applies to

Proposed order

Proposed orders and judgments should be in Microsoft Word format and accompanied by a cover letter certifying agreement when applicable.

All proposed orders or judgments should be in Microsoft Word format and accompanied by a cover letter certifying that all parties agree to the entry of the proposed orders, if applicable.

WARNING

Please follow this example for the signature line: DONE AND ORDERED at Pensacola, Escambia County, Florida. with sufficient space below for the Judge's e-signature (at least five single spaced lines work best).

Please follow this example for the signature line: DONE AND ORDERED at Pensacola, Escambia County, Florida. with sufficient space below for the Judge's e-signature (at least five single spaced lines work best).

WARNING

Courtesy copies must be scanned in.

Format: Scanned in

WARNING

The ADA notice in notices of court proceedings must be in Times New Roman or Courier, 14-point bold font.

Administrative Order 2015-32 requires that all notices of court proceedings include the following ADA notice (in Times New Roman or Courier, 14-point bold font):

WARNING

Name proposed orders using the division, case number, name, and title of the proposed order.

The proposed order should be named as follows: Division, case number, name, title of proposed order Example: J 2025 CF 156 Brown Order to Continue

WARNING

Label the State’s exhibits with numbers and the Defense’s exhibits with letters.

Exhibits must be labeled in the following format: the State shall use numbers, and the Defense shall use letters.

WARNING

Leave sufficient space for the judge’s electronic signature and do not write the order date, which is generated automatically.

Orders must include “DONE and ORDERED” with sufficient space for the judge’s e-signature. Do not write the date; it is auto generated.

WARNING

Exhibits should be marked before the hearing.

Exhibits should be marked prior to the hearing.

WARNING

Applies to

Proposed order

Name proposed order files using the case number, name, and title of the order.

When saving and naming orders in Word format, please name orders as follows:Case Number, Name, and Title of Order.Examples:22DR1234 Doe - Final Judgment; 22CA2345 Smith - Order Denying SJ; 25CF3456 Jones – Order on Continuance.

WARNING

Applies to

Exhibits

Label exhibits using the format “Petitioner/Plaintiff 1” or “Respondent/Defendant A.”

Exhibits must be labeled in the following format: “Petitioner/Plaintiff 1” or “Respondent/Defendant A.”

WARNING

Applies to

Proposed order

Do not leave a blank for the judge to fill in the order’s signature date.

Do not include blanks for the judge to fill in the date the order is signed. Orders are signed electronically; the date and time the order was signed will appear immediately below the judge’s signature.

WARNING

The attached forms may only be completed in their blanks; substantive changes are prohibited, but minor spacing and formatting changes are allowed.

To ensure prompt and efficient management of these cases, no substantive changes shall be made to the attached forms. Other than filling in the blanks, the forms may not be otherwise changed, altered, or modified. However, minor alterations as to spacing and formatting are excluded from this direction.

WARNING

Format

PDF

Courtesy copies of case law and other documents must be in PDF format.

Format: PDF

WARNINGCivil cases

Submission Method: Please bring all exhibits to the hearing. Exhibits should be marked prior to the hearing.

Submission Method: Please bring all exhibits to the hearing. Exhibits should be marked prior to the hearing.

WARNING

Title the document the same as the order; including “proposed” in the title is unnecessary.

Document should be titled the same as the title of the order you are submitting. It is not necessary to include “proposed” in the title.

WARNINGCivil cases

If yes, mark boxes on left

If yes, mark boxes on left

WARNING

Proposed orders and judgments must be submitted in Word format.

Format: Word.

WARNING

For in-person proceedings, exhibits should be brought to the hearing in a binder with an exhibit list.

If in person, exhibits should be brought to the hearing in a binder with an Exhibit list.

WARNING

Exhibits should be marked before the hearing.

Exhibits should be marked prior to the hearing.

WARNING

Format

PDF

Each party should only submit 1 PDF.

Each party should only submit 1 PDF.

WARNING

Format

PDF

All documents should be combined into one (1) PDF.

All documents should be combined into one (1) PDF.

WARNING

Format

PDF

Name the PDF using the case number, party’s name, motion name, and motion DIN.

The PDF should be named in the following format: Case Number Party’s name Motion Name DIN of Motion, i.e. 2025CA000001 Smith Motion for Summary Judgment DIN 35.

INFO

D-ring notebooks are preferred but not required.

D ring notebooks are preferred but not required.

INFO

Format

PDF

Voluminous exhibits may be submitted on a thumb drive in PDF format.

Exhibits which are voluminous may be submitted in a thumb drive which contain all documents and exhibits in PDF format.

INFO

Courtesy copies may be submitted in PDF or Word format.

Copies can be submitted in PDF or Word format.

INFOCivil cases

A fill-in date line is no longer needed in the “Done and Ordered” line because orders are date stamped below the judge’s electronic signature.

All orders are now date stamped below the judge’s electronic signature, so a fill-in date line is no longer needed in the “Done and Ordered” line.

INFO

Courtesy-copy materials need only be provided in a legible format.

A legible format is sufficient.