Eleventh Judicial Circuit of Florida, Miami-Dade County Document Format Requirements

WARNINGCivil cases

When submitting a proposed order in courtMAP, the title of the order must be typed into the title box provided by courtMAP.

When submitting your proposed order, the title of the order must be typed in the title box provided by courtMAP

WARNING

Format

DOCX

Any proposed order included with a hearing-date request must be in Microsoft Word format.

The e-mail must include the case number in the subject line, motion seeking to be heard and a proposed Order, (if applicable) in Microsoft Word format.

WARNING

Proposed orders must use 14-point Times New Roman.

Proposed orders must be uploaded via courtMAP within seven (7) days from the date of hearing; it must include the Docket Index Number for the underlying petition/motion; AND must be typed in Times New Roman, size 14 font.

WARNING

For an in-person Special Set hearing, evidence or case law for the court to review should be displayed onscreen or brought as loose hard copies.

Any party wishing the court review evidence or case law during the hearing should put them on the screen or bring loose hard copies.

WARNING

Format

DOCX

Competing proposed orders must be sent in Word format.

To submit competing proposed orders, please e-mail the proposed order, in Word, to the Judicial Assistant and copy all parties.

WARNING

Binders will not be accepted for in-person Special Set hearings.

NO BINDERS WILL BE ACCEPTED.

WARNINGCriminal cases

Any videos or audio materials should be provided to the Court on (USB). Please do not email materials unless asked to do so.

Any videos or audio materials should be provided to the Court on (USB). Please do not email materials unless asked to do so.

WARNING

Format

DOCX

Orders must be in Word format.

Orders must be in Word.

WARNING

Documents uploaded to CourtMap must be named using the four-digit year-hyphen-sequential case number format and include the motion title with party name.

All documents upload to courtMAP must be properly formatted, must include with the court case number and the name/type of documents using the following format: - Four-digit year followed by a hyphen with the sequential case number (e.g., 2009-01; 1991-12; 2008-123; 2007-1234; or 2009-12345) - Motion Title with Party Name. Note: It is important to include the party name in order to easily locate the document digitally.

WARNING

Format

PDF

Proposed orders must not use preset templates or fillable forms; orders that cannot be electronically signed will be rejected.

Please do not use preset templates or fillable forms as some do not allow for electronic signature. Any order which cannot be electronically signed will be rejected.

WARNING

The agreed to exhibits should be marked "Exhibit 1, 2, 3" etc. for those associated to the petitioner and "Exhibit A, B, C" etc. for those agreed to associated to the respondent.

The agreed to exhibits should be marked "Exhibit 1, 2, 3" etc. for those associated to the petitioner and "Exhibit A, B, C" etc. for those agreed to associated to the respondent.

WARNINGCivil cases

The order title must be typed in the courtMAP title box, not in the body of the proposed or agreed order.

When submitting your Proposed/Agreed Order, the title of the order must be typed in the title box provided by courtMAP, not in the body of the proposed/agreed order.

WARNINGCivil cases

Format

DOCX

The Agreed Order for Transfer emailed to chambers must be in Word format.

Instead, send a copy of the e-filed motion and Agreed Order for Transfer in Word format to CA03@jud11.flcourts.org

WARNING

Evidence must be in English or accompanied by an English translation.

All evidence must be in English or translated into English.

WARNINGCivil cases

Have exhibits neatly organized and separated (binder with dividers, folders, etc.)

Have exhibits neatly organized and separated (binder with dividers, folders, etc.)

WARNING

Proposed orders should be in Times New Roman type, with a minimum of 12 point font.

Proposed orders should be in Times New Roman type, with a minimum of 12 point font.

WARNINGCivil cases

On checklists, docket entry numbers must be placed on the line provided before the required filing.

Please read the instructions at the top of the checklist. Docket entry numbers go on the line provided before the required filing.

WARNINGCivil cases

Insert a page before each exhibit showing its number or letter in large, bold, centered type, using the largest size that fits on one page.

Insert a page before each exhibit with the exhibit number or letter in a large, bold, centered number or letter. The font size should be the largest possible font that will allow the exhibit number/letter to fit on a single page.

WARNINGCivil cases

Format

PDF

Consolidate supporting materials into one bookmarked PDF rather than uploading many individual files.

Please do not overload the supporting documents folder with a large volume of individually uploaded files. Materials must be consolidated into a single bookmarked PDF file.

WARNINGCivil cases

Format

PDF

Append “- BOOKMARKED” to the submission title so the Court can identify compliance without opening the PDF.

To enable the Court to confirm compliance with these requirements and approve a hearing request without first having to download the PDF and open it, add “- BOOKMARKED” to the end of the title.

WARNINGCivil cases

Format

PDF

OCR the PDF files so their text is searchable.

"OCR" the PDF files. This will make the text within the PDF files searchable.

WARNINGCivil cases

Format

PDF

Bookmark each exhibit cover page with a properly titled bookmark in the correct order.

Use PDF software to bookmark each page containing the exhibit number or letter. The bookmarks must be properly titled and in the appropriate order.

WARNINGCivil cases

Format

PDF

Bookmark supporting documents, including legal authority, with proper titles using PDF software.

Use PDF software to bookmark any supporting documents, such as legal authority, and title the document properly.

WARNINGCivil cases

Format

PDF

Bookmark the motion’s argument headings or sections using PDF software.

For the motion, use PDF software to bookmark the argument headings/sections so the Court can quickly reference them during a hearing.

WARNINGCivil cases

Format

PDF

Name PDF submissions consistently so the filename identifies the submitting party and the document’s contents.

The PDF submissions must be appropriately and consistently named in a way that identifies the party submitting it and the contents.

WARNING

Dependency hearings involving DCF are conducted by Zoom by default, with in-person appearance permitted only case-by-case upon request and with the General Magistrate's approval.

Dependency hearings involving the Department of Children and Families scheduled before General Magistrate Karen Kallman will be conducted by Zoom. In-person hearings may be permitted on a case-by-case basis, upon request and with the approval of the General Magistrate. Please check for any updated Administrative Orders regarding changes in the Unified Family Court Division procedures for in-person or Zoom hearings.

WARNING

Juvenile Marchman hearings are held in person unless the General Magistrate has granted prior approval to appear by Zoom.

Juvenile Marchman hearings are in person unless prior approval to appear by Zoom has been granted.

WARNING

The exhibits should be marked 1, 2, 3 etc. for those associated to the petitioner and A, B, C etc. for those associated to the respondent.

The exhibits should be marked 1, 2, 3 etc. for those associated to the petitioner and A, B, C etc. for those associated to the respondent.

WARNINGCivil cases

Non-evidentiary special sets resolvable in 30 minutes or less (e.g., CMC, Status Conference, Motion for Continuance) must be held on Zoom.

Any non-evidentiary special set which can be resolved in 30 minutes or less (such as a CMC, Status Conference, Motion for Continuance) shall be held on Zoom.

WARNING

Trial and evidentiary exhibits must be one-sided.

Exhibits shall be one-sided.

WARNINGCivil cases

Format

DOCX

Proposed orders must be submitted in Word format on the courtMAP pre-generated blank order form, which automatically adds the case style, order title, signature block, and Done and Ordered language.

Proposed Orders are only accepted via courtMAP, which must be submitted in Word format on the courtMAP pre-generated blank order form, and accompanied with a Motion and all supporting documents. Please be advised courtMAP automatically adds the case style, order title, judge's signature block, and the Done and Ordered language to the order.

WARNINGCivil cases

The order title must be typed in the courtMAP title box, not in the body of the proposed/agreed order.

When submitting your Proposed/Agreed Order, the title of the order must be typed in the title box provided by courtMAP, not in the body of the proposed/agreed order.

WARNINGCivil cases

Format

PDF

Special set hearing documents must be in PDF format.

All documents must be submitted electronically via courtMAP in pdf format.

WARNING

Format

DOCX

Proposed orders in mental health cases must be in Word format.

For Mental Health cases, please e-mail the proposed Order, in Word, to Judicial Assistant, copying all parties.

WARNING

Zoom hearings may be scheduled only with the Court's approval.

ZOOM hearings may only be set with Court approval

WARNING

Case law or statutes submitted in hearing materials should highlight the relevant portions.

Please be mindful that, because of docketing delays, filings do not always appear on the docket immediately. Case law or statutes provided in the materials should highlight the relevant portions.

WARNING

Petitioner exhibits must be marked numerically and Respondent exhibits must be marked alphabetically.

Petitioner exhibits should be marked numerically (1, 2, 3, etc.) Respondent exhibits should be marked alphabetically (A, B, C, etc.).

WARNING

Petitioner exhibits must be marked numerically (1, 2, 3) and Respondent exhibits alphabetically (A, B, C).

Petitioner exhibits should be marked numerically (1, 2, 3, etc.) Respondent exhibits should be marked alphabetically (A, B, C, etc.).

WARNINGCivil cases

Motions and memoranda submitted for specially set hearings must include page numbers.

5. INCLUDE PAGE NUMBERS

WARNINGCivil cases

Motions and memoranda submitted for specially set hearings must be typed in 12-point font.

2. TYPED IN 12 POINT FONT

WARNINGCivil cases

Margins

top 1 in, bottom 1 in, left 1 in, right 1 in

Motions and memoranda submitted for specially set hearings must have one-inch margins.

4. CONTAIN 1 INCH MARGINS

WARNINGCivil cases

Motions and memoranda submitted for specially set hearings must be double-spaced.

3. BE DOUBLE SPACED

WARNINGCivil cases

Motions and memoranda submitted for specially set hearings must be one-sided.

1. BE ONE-SIDED (NO DOUBLE-SIDED SUBMISSIONS)

WARNING

Format

DOCX

If a motion to withdraw is granted, the moving attorney must use the Court's template, which is in Word format.

If the motion is granted, the attorney moving to withdraw shall use the template ... Word format.

WARNING

Parties must exchange witness lists and exhibits within 7 calendar days before an evidentiary hearing, or within 24 hours in an emergency hearing.

Prior to any evidentiary hearing, the parties shall exchange witness lists and exhibits within 7 calendar days of the hearing. In the event of an emergency hearing, the parties shall exchange witness lists and exhibits within 24 hours.

WARNING

The order title must be typed in the courtMAP title box, not in the body of the proposed/agreed order (courtMAP adds the case style, order title, signature block, and done-and-ordered language automatically).

When submitting a proposed/agreed order, the title of the order must be typed in the title box provided by courtMAP, not within the body of the proposed/agreed order.

WARNINGCriminal cases

Zoom participants must display their name and keep cameras on; defendants must dress appropriately and stay muted until called; in-person attorneys are called first.

RULES REGARDING ZOOM APPEARANCES: 1. Be sure to add your name to your profile and keep your camera on. 2. DEFENDANTS Dress appropriately and mute yourself until your case is called. 3. ATTORNEYS appearing in-person will be called first.

WARNINGCivil cases

Do not submit binders to chambers unless directed by the Court.

Refrain from submitting Binders to Chambers (unless directed by the Court);

WARNINGCivil cases

Format

DOCX

Orders must be submitted in Word format; companion motions and attachments must be uploaded in PDF.

Orders must be submitted in Word format to allow for editing by the Court and electronic signing. The companion Motion and attachments, if any, must be uploaded to the "Supporting Documents" tab in PDF format.

INFO

To schedule a hearing longer than one hour, pick two consecutive half-hour slots equaling one hour.

To schedule a hearing for more than one (1) hour, pick two (2) consecutive 1/2 hr. slots that equal to 1 hour.