First Judicial Circuit of Florida, Escambia, Okaloosa, Santa Rosa and Walton Counties Service and Proof of Service Rules

CRITICALCivil cases

Formal notice must be served on any heir, beneficiary, or creditor who does not join or consent to the petition.

Has formal notice been served on any heir, beneficiary, or creditor not joining or consenting to the Petition? 5.530(b) / 735.203(1)

CRITICAL

Deadline

5 business days

Applies to

Order

When one party is unrepresented, the attorney must serve the order within five business days on a pro se party who lacks access to, or is not a registered user of, the Florida Courts E-Filing Portal.

Pursuant to Administrative Directive OCAD2016-04, in cases where one party is unrepresented (pro se), it is the responsibility of the attorney in the case to serve within five (5) business days, this order upon any pro se party who does not have access to nor is a registered user of the Florida Courts E-Filing Portal.

CRITICAL

Applies to

Order

Service

Court service

When both parties are pro se, the Clerk is responsible for serving copies of orders on the pro se litigants.

In cases where both parties are pro se, the Clerk shall have the responsibility to serve copies of any orders on the pro se litigant(s).

WARNING

Copies of the materials submitted for the judge’s consideration should be provided to all parties.

Copies should be provided to all parties in the matter.

WARNING

Copies should be provided to all parties in the matter.

Copies should be provided to all parties in the matter.

WARNINGCivil cases

Copies should be provided to all parties in the matter.

Copies should be provided to all parties in the matter.

WARNING

Notify any court reporter, witness, or other affected person when a hearing is cancelled.

It is your responsibility to notify any court reporter, witness, etc. of the hearing being cancelled.

WARNING

Applies to

Trial exhibit

Unless opposing counsel has previously been shown exhibits, any exhibit offered in evidence should, at the time of the offer, be handed to opposing counsel.

Unless opposing counsel has previously been shown exhibits, any exhibit offered in evidence should, at the time of the offer, be handed to opposing counsel.

WARNING

Copies should be provided to all parties in the matter.

Copies should be provided to all parties in the matter.

WARNING

Copy all opposing parties when sending courtesy materials.

Copy all opposing parties in a case

WARNING

Service

Electronic service

Attorneys and self-represented litigants must update their contact information on Form 2.603 whenever their registered electronic-service email account changes.

It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.

WARNING

Applies to

Proposed order

When preparing a proposed order after a hearing, an advance copy should be provided to opposing counsel to determine whether there is an objection as to form or content prior to submitting the proposed order to the judge.The proposed order should then be provided to the judge with a cover letter or email indicating whether or not opposing counsel has approved the form of the order. Opposing counsel must be copied on the cover letter or email.

When preparing a proposed order after a hearing, an advance copy should be provided to opposing counsel to determine whether there is an objection as to form or content prior to submitting the proposed order to the judge.The proposed order should then be provided to the judge with a cover letter or email indicating whether or not opposing counsel has approved the form of the order. Opposing counsel must be copied on the cover letter or email.

WARNING

Provide copies of the submitted materials to all parties in the matter.

Copies should be provided to all parties in the matter.

WARNING

All matters to be considered by the Court should be in the form of a motion or pleading, filed and served on all parties.

All matters to be considered by the Court should be in the form of a motion or pleading, filed and served on all parties.

WARNING

Service

Electronic service to all parties

Attorneys and self-represented litigants must provide an email address for electronic receipt of signed orders.

All attorneys and self-represented litigants must provide an email address to receive signed orders electronically.

WARNINGCivil cases

Any issue to be considered by the judge should be in the form of a motion filed with the Clerk of Court with copies provided to all parties of record.

Any issue to be considered by the judge should be in the form of a motion filed with the Clerk of Court with copies provided to all parties of record.

WARNINGCivil cases

Copies of the memorandum or case law should be provided to all parties in the matter.

Copies should be provided to all parties in the matter.

WARNING

The case law, memoranda, and exhibit list should also be provided to the opposing party.

They should also be provided to the opposing party.

INFO

The certificate form lists regular U.S. mail, e-mail, and hand delivery as methods for furnishing a copy to the respondent or the respondent’s attorney.

I HEREBY CERTIFY that a copy of the foregoing has been furnished by: ( ) regular U.S. mail ( ) e-mail ( ) hand delivery on {date}__________________, 20____ to the following: Respondent Name: _______________________________________________ Respondent Attorney Name (if applicable): ___________________________________