Eastern District of Pennsylvania Courtesy Copy Requirements

Courtesy copies required for documents over 10 pages.

or memorandum that exceeds (10) pages in length to chambers at the time of filing.

Courtesy copies must be double-sided in three-ring binder with dividers.

Courtesy copies should be printed double-sided in a three-ring binder, with dividers between the exhibits.

Required

Always

Two copies of exhibit binders required for court's use.

Unless the Court orders otherwise two copies of the exhibit binder(s) shall be made available for the Court's use.

Counsel must supply two joint exhibit binders and schedules on trial morning, unless digital exception applies.

On the morning of trial, counsel are to supply the Court with two joint exhibit binders and exhibit schedules unless counsel jointly agree and certify to the Court that all documents have been digitalized and they will be admitted and published in that format for view to the Court, jury and witnesses.

Probation must submit updated Dispositional Report and Recommendation to Chambers at least 7 days before revocation hearings.

Probation shall submit to Chambers, at least seven (7) days before the revocation hearing, an updated Dispositional Report and Recommendation.

Courtesy copies of exhibits and witness lists must be provided to chambers via email at least 7 days before evidentiary hearings.

provide courtesy copies of these materials to chambers staff and opposing counsel via email.

Required

Always

When court orders copies or sending hard courtesy copies to Chambers, counsel must provide two single-sided color copies.

In the event the Court orders copies to be sent to Chambers or counsel is sending hard courtesy copies to Chambers, counsel must provide two copies which are single-sided, printed in color (if

Courtesy copy required for filings with exhibits over 20 pages.

When the total number of pages in the exhibits/attachments to any filing exceeds 20 pages, within 48 hours of the docketing of the filing, one hard copy of the exhibits is to be provided to Chambers.

If a filing is accompanied by more than three exhibits, counsel must submit a physical courtesy copy to Chambers that is three-hole punched and has every exhibit individually tabbed and labeled.

If the number of exhibits accompanying a filing exceeds three, counsel must submit a physical courtesy copy to Chambers. The courtesy copy must be three-hole punched and include all exhibits individually tabbed and labeled.

Two copies of joint exhibit book must be provided to Court at final pretrial conference.

Counsel should provide two copies of the joint exhibit book to the Court at the final pretrial conference.

Courtesy copies only required for voluminous exhibits or sealed cases, after email confirmation.

Courtesy copies shall not be provided to chambers unless the exhibits are voluminous or the case is sealed. Prior to sending courtesy copies, counsel shall contact chambers via email to determine whether courtesy copies are necessary. If advised by chambers that the Court requires courtesy copies, counsel shall mail them to The Gateway Building, 201 Penn Street, 5th floor, Reading, Pennsylvania, 19601.

Required

Never

Courtesy copies are prohibited unless exhibits are voluminous or case is sealed; counsel must email chambers first to determine necessity.

Courtesy copies shall not be provided to chambers unless the exhibits are voluminous or the case is sealed. Prior to sending courtesy copies, counsel shall contact chambers via email to determine whether courtesy copies are necessary.

Required

Always

If courtesy copies are required, they must be mailed to the Reading chambers address.

If advised by chambers that the Court requires courtesy copies, counsel shall mail them to The Gateway Building, 201 Penn Street, 5th floor, Reading, Pennsylvania, 19601.

Courtesy copies required for dispositive motions/briefs with exhibits via email/PDF with specific formatting.

For any dispositive motion or brief (e.g., Civil Rule 12, 50, 56) or responsive brief that includes exhibits, counsel must send (by e-mail or file transfer service) a PDF courtesy copy to chambers (murphy_chambers@paed.uscourts.gov). The PDF copy should: • be as-filed, i.e., with the ECF notations at the top of each page; • include the main documents and all exhibits in one single PDF file; • use PDF bookmarks for exhibits and for sections in longer documents; • be text-searchable, including exhibits; and • have a file name that reflects the case number, docket number(s), and a description.

Required

Never

No courtesy copies to chambers; court will request if needed.

Do not send copies—physical or digital—of filings to chambers. If the Court desires a courtesy copy of any particular filing, the Court will reach out and request one specifically.

Two copies of exhibit binders must be provided to Court at final pretrial conference.

At the final pretrial conference, the parties shall provide the Court with two copies of the exhibit binders.

Courtesy copies are required for sealed filings and for motions with more than five exhibits.

Judge Wolson only requires courtesy copies in two circumstances: (1) for any filings made under seal; and (2) for any motions with more than five exhibits.

Parties seeking to file material under seal must provide Judge Wolson with courtesy copies of all proposed sealed documents via email.

A party seeking leave to file material under seal must file its motion of record and provide Judge Wolson via email with courtesy copies of all documents that the party proposes to file under seal.

Courtesy copies must be emailed to WolsonCourtesyCopy@paed.uscourts.gov with required subject line content, using e-filed versions with CM/ECF headers, proper file naming or coversheets, and no paper, Dropbox, or FTP submissions.

WolsonCourtesyCopy@paed.uscourts.gov and use the case caption, title of the filing, and ECF number in the subject line. Each submission should use the e-filed version that has the CM/ECF system’s header at the top of the page. Each document must either (a) be a separate file, with a file name that is consistent with the descriptive name that the document has on the CM/ECF system or (b) include a coversheet that identifies the corresponding entry on the CM/ECF system. Parties may not submit courtesy copies via Dropbox, FTP, or some other source that requires Judge Wolson to download files to the Court’s system. Instead, files should be emailed, even if that requires multiple emails. Parties also should not submit paper courtesy copies.

Required

Never

Courtesy copies should not be provided to chambers unless specifically required

Courtesy copies should not be provided to chambers unless specifically required by the Court.

Three exhibit binders required for trial: one for judge, one for law clerk, one for witness.

Counsel shall also provide the Court with three (3) copies of an exhibit binder including all exhibits (one binder for the Judge, one for the Judge’s law clerk, and one for the witness).

Courtesy copies required for sealed filings (same day email) and motions with >5 pages or >50 pages of exhibits (2 days, hard copy + thumb drive).

The Court generally does not require courtesy copies, with the following two exceptions. First, for any filings made under seal, the filing party shall send a courtesy copy via e-mail to Chambers the same day as the filing. Second, for any motions with more than five (5) or more than fifty (50) pages of exhibits, the parties shall provide the Court with a courtesy copy of the exhibits within two (2) days of filing. Courtesy copies should be submitted as a hard copy and on a thumb drive.

One courtesy copy required for documents 25+ pages; exhibits must be double-sided, tabbed, bound in 3-ring binder; deliver by mail/delivery service, no email.

Parties must provide one (1) courtesy copy to the Court of any document submitted which is twenty-five (25) pages or more, including exhibits. The exhibits in the Court’s courtesy copy shall be printed double-sided and clearly marked, tabbed, and bound in a 3-ring binder. Courtesy copies should be delivered by first-class mail or other delivery service. Courtesy copies will not be accepted via email.

Courtesy copies required for filings over 35 pages or Rule 56 papers.

Courtesy copies of ECF filings shall be provided only as directed. Courtesy copies shall only be provided to Chambers for a filing over thirty-five pages and as required under these Policies (e.g. Rule 56 papers) or otherwise requested by Chambers.

One courtesy copy of Rule 56 submissions required within one business day of filing.

The parties shall provide Chambers with one courtesy copy of all Rule 56 submissions by overnight mail or hand delivery to the Clerk’s office to the attention of Judge Kearney within one business day of filing.

Two copies of contested exhibits required for motions in limine (hand delivery if >10 pages, email if <10 pages).

Counsel seeking to preclude admission of specific exhibits based on evidentiary objections shall provide Chambers two copies of the contested exhibits (by hand delivery to the Clerk of Court if exceeds ten pages or by email if less than ten pages) contemporaneous with moving in limine on the challenged exhibits.

Required

Always

Two copies of joint exhibit book required for Judge Kearney at voir dire unless electronic.

Unless all exhibits are shown electronically, Counsel must deliver two copies of the joint exhibit book for Judge Kearney at voir dire.

Courtesy copies required for filings over 35 pages, delivered to Clerk's Office contemporaneous with filing.

Courtesy copies shall only be provided to Chambers for a filing over thirty-five pages and as required under these Policies (e.g. Rule 56 papers) or otherwise requested by Chambers. The courtesy copy shall be the ECF document with the ECF notation at the top of each page, unless otherwise ordered. All courtesy copies are to be delivered to the Clerk's Office to the attention of Judge Kearney contemporaneous (as best as possible) with filing.

Documentary evidence over 50 pages must be delivered to Chambers in hard copy with specific formatting.

If documentary evidence in support of or in opposition to a motion exceeds 50 pages, the evidence shall be delivered to Chambers in hard copy. The documents shall be placed in a three-ring binder, with an index and with each item of evidence separated by tab dividers on the right side. Counsel shall ensure that all documents are legible.

Courtesy copies required for briefs filed in appeals from this judge's decisions.

I expect to receive a courtesy copy of any briefs filed in appeals from my decisions.

A courtesy copy is required for briefs filed in appeals of Judge Wells's decisions.

Judge Wells wishes to receive a courtesy copy of any briefs filed in appeal of her decisions.

Courtesy copies required for briefs filed in appeal of Judge Wells' decisions.

Judge Wells wishes to receive a courtesy copy of any briefs filed in appeal of her decisions.

Required

Always

All relevant documents must be delivered to Chambers in advance of court.

Judge Goldner Cinquanto requires that all relevant documents be delivered to Chambers in advance of court. Counsel may contact Deputy Jeffrey Lucini at (267.299.7750) if there are any questions regarding the matters before the Court.

Two exhibit copies required in binders for trial

Counsel shall also provide binders containing two copies of their exhibits, marked for trial.

Required

Always

Courtesy copies of motions required via email; hard copy if exhibits over 20 pages.

Judge Straw requires a courtesy copy of all motion papers to be sent directly to chambers via email. If exhibits are over 20 pages, a hard copy must be sent to chambers.

Required

Always

Hand delivery to chambers required for non-electronically filed documents.

If any of the documents required by this Order are not electronically filed, counsel shall have a copy hand delivered to Chambers on the day of filing.

Required

Always

Documents not electronically filed must have a courtesy copy hand-delivered to Chambers on the same day.

If any of the documents required by this Order are not electronically filed, counsel shall have a copy hand-delivered to Chambers on the day of filing.

Hard copy of exhibits must be sent to chambers if exhibits exceed 20 pages.

If exhibits are over twenty (20) pages, a hard copy must be sent to chambers.

Required

Always

Courtesy copies of all motion papers must be emailed to chambers; hard copy required for exhibits over 20 pages.

Judge Copeland requires a courtesy copy of all motion papers to be sent directly to chambers via email. If exhibits are over twenty (20) pages, a hard copy must be sent to chambers.

Hard copy of attachments must be sent to chambers if attachments exceed 20 pages.

If attachments are over twenty (20) pages, a hard copy is to be sent to Judge Copeland chambers by the date the summaries are due.

Required

Always

All relevant documents must be delivered to chambers in advance of hearings and proceedings.

Judge Sitarski requires that all relevant documents be delivered to chambers in advance of all hearings and other proceedings.

Required

Always

Courtesy copy of all motions papers required for Chambers.

Judge Reid requires a courtesy copy of all motions papers to be sent directly to Chambers.

Two hard copies of pretrial submissions required, single-sided, three-hole punched, unstapled.

Two hard copies of all pretrial submissions must be provided to chambers. Submissions must be printed single-sided on three-hole punched paper. Do not staple submissions.

Required

Always

Counsel must submit two courtesy hard copies of all filed papers to chambers, including the ECF docket entry number on the first page.

Counsel must submit to chambers TWO courtesy hard copies of all papers filed with the Clerk of the Court or filed on ECF. Courtesy copies should include the ECF docket entry number on the first page.

Required

Always

Two hard copies of pretrial submissions must be delivered to chambers, printed single-sided on three-hole punched paper, and not stapled.

Two hard copies of all pretrial submissions must be provided to chambers. Submissions must be printed single-sided on three-hole punched paper. Do not staple submissions.

Required

Always

Two courtesy hard copies of all filed papers must be submitted to chambers, with ECF docket number on first page and tabbed exhibits.

Counsel must submit to chambers TWO courtesy hard copies of all papers filed with the Clerk of Court or filed on ECF. Courtesy copies should include the ECF docket entry number on the first page. All exhibits should be separated by tabbed dividers.

Required

Always

Counsel must submit two courtesy hard copies of all filed papers to chambers, with ECF docket number on first page and tabbed exhibits.

Counsel must submit to chambers TWO courtesy hard copies of all papers filed with the Clerk of Court or filed on ECF. Courtesy copies should include the ECF docket entry number on the first page. All exhibits should be separated by tabbed dividers.

Required

Always

Prior to trial, each party must submit two marked copies of exhibits and three copies of the exhibit list to chambers.

Prior to trial, each party must submit two marked copies of the exhibits and three copies of the exhibit list to chambers.

Chambers copy required for all motions and briefs, including ECF filings.

The originals of all motions and briefs shall be filed with the Clerk. A copy of same shall be delivered to Judge Bartle's chambers, including documents which are submitted using the Electronic Case Filing (ECF) system.

Provide 2 copies of each exhibit and exhibit schedule before trial.

Counsel should provide Judge Bartle with two (2) copies of each exhibit and a schedule of exhibits which shall briefly describe each exhibit.

Submit 2 copies of proposed jury instructions 5 working days before trial.

Judge Bartle's usual practice is that at least five (5) working days before the case is placed in the trial pool or listed for trial, each party shall submit to the Court, and serve on each other, two (2) copies of proposed points for charge and any proposed special jury interrogatories.

Two courtesy copies required for all motions and related briefs filed electronically; two copies required for all pleadings if not filed electronically or when requested.

Counsel shall file all pleadings electronically through ECF. Notwithstanding compliance with this procedure regarding use of ECF, counsel shall send to Chambers two (2) courtesy copies of any motions (and related briefs) filed with the Clerk of the Court. In addition, in the unusual case where counsel does not file using ECF or counsel is requested to do so, two (2) courtesy copies of all pleadings and motion papers shall be delivered to Chambers, Room 5614, United States Courthouse, 601 Market Street, Philadelphia, PA 19106.

Counsel must send two courtesy copies of any motions and related briefs to Chambers.

Notwithstanding compliance with this procedure regarding use of ECF, counsel shall send to Chambers two (2) courtesy copies of any motions (and related briefs) filed with the Clerk of the Court.

Required

Always

When not filing via ECF or when requested, deliver two courtesy copies of all pleadings and motion papers to Chambers.

in the unusual case where counsel does not file using ECF or counsel is requested to do so, two (2) courtesy copies of all pleadings and motion papers shall be delivered to Chambers, Room 5614, United States Courthouse, 601 Market Street, Philadelphia, PA 19106.

Parties must provide the Court with one copy of each exhibit and three copies of the exhibit schedule.

The parties shall provide the Court with one copy of each exhibit and three copies of a schedule of exhibits which shall briefly describe each exhibit.

Parties must provide one copy of each exhibit to the Court at the final pretrial conference.

At the final pretrial conference, the parties shall provide the Court with one copy of each exhibit

Parties must provide three copies of the exhibit schedule to the Court at the final pretrial conference.

three copies of a schedule of exhibits which shall briefly describe each exhibit

Parties must provide two copies of each exhibit to the Court at trial.

At the trial, the parties shall provide the Court with two copies of each exhibit.

One courtesy copy of motion papers required, stapled or neatly bound with dividers.

Judge Padova requires that one courtesy copy of motion papers be sent to his chambers. Courtesy copies shall be stapled or neatly bound, with dividers between the exhibits.

Rule 56 motions require one paper courtesy copy to Chambers, stapled/bound with dividers.

One paper courtesy copy of all Rule 56 materials shall be submitted to the Court (Chambers). Courtesy copies shall be stapled or neatly bound, with dividers between the exhibits. Consult Local Civil Rule 5.1.2(5) for requirements for exhibits filed via ECF.

Proposed findings of fact and conclusions of law require one courtesy copy to chambers and electronic version in Word format.

One courtesy copy should be sent to Chambers, as well an electronic version in Microsoft Word format emailed to: chambers_of_judge_john_r_padova_@paed.uscourts.gov.

Trial briefs require one courtesy copy to chambers.

Judge Padova requires the submission of one courtesy copy of trial briefs.

Motions in limine require one courtesy copy to chambers by Rule 16 deadlines.

Judge Padova requires counsel to submit one courtesy copy of motions in limine in accordance with the deadlines set forth in the Rule 16 Scheduling Order.

Pretrial memoranda: 1 copy to Clerk, 2 courtesy copies to Chambers.

One copy (1) of the pretrial memoranda shall be filed with the Clerk of the Court and two (2) copies shall be sent to the Court (Chambers).

Jury instructions and verdict forms: courtesy copy to chambers (hard copy + Word email).

A courtesy copy of these filings shall be submitted to chambers in hard copy, and emailed in Microsoft Word format to chambers_of_judge_john_r_padova@paed.uscourts.gov.

Proposed findings of fact and conclusions of law: courtesy copy to chambers (hard copy + Word email).

A courtesy copy shall be submitted to chambers in hard copy, and emailed in Microsoft Word format to chambers_of_judge_john_r_padova@paed.uscourts.gov.

Trial exhibits: 2 copies to Court when first used at trial.

At the trial, the parties shall provide the Court with two (2) copies of each exhibit at the time of its first use at trial.

Paper courtesy copies required for pleadings/motions over 20 pages or with multiple exhibits.

If Pleadings/Motions are accompanied by lengthy (exceeding 20 pages) or multiple Exhibits, a paper copy of the Pleadings with Exhibits, bound and appropriately tabbed, must be mailed or delivered to Chambers. Courtesy copies may not be e-mailed to Chambers.

Two courtesy copies required for non-jury trial submissions.

At least three (3) days before a non-jury trial, each party shall submit to the Court (Chambers, Room 3810) two (2) copies of:

Courtesy copies to Chambers required only for motions/briefs with detailed exhibits.

Courtesy copies of motions and briefs to Chambers are required only if accompanied by detailed exhibits.

Courtesy copies required for motions over 50 pages not fully filed on ECF.

Judge Surrick requests that copies of motion papers be sent to Chambers when the original is not wholly filed (with exhibits) on the ECF system and when the motion paper exceeds 50 pages.

Proposed jury instructions and verdict forms must be filed with Clerk and courtesy copy to Chambers by scheduling order deadline; supplemental instructions allowed until jury charge.

Judge Surrick requires proposed jury instructions and verdict forms to be filed with the Clerk and a courtesy copy to be sent to Chambers. He sets the deadline for submissions by scheduling order. Judge Surrick will permit submission of supplemental jury instructions up to the time he charges the jury.

Proposed findings of fact and conclusions of law must be filed with Clerk and courtesy copy to Chambers by scheduling order deadline.

Judge Surrick requires that proposed findings of fact and conclusions of law be filed with the Clerk and that a courtesy copy be sent to Chambers. He sets the deadline for submissions by scheduling order.

Parties must provide the Court with one copy of each objected-to exhibit.

The parties shall provide the Court with one copy of each exhibit to which there is an objection and two copies of a schedule of exhibits which shall describe each exhibit.

The objecting party must provide the Court with a copy of the deposition transcript with the challenged testimony highlighted.

The objecting party must provide the Court with a copy of the deposition transcript with the challenged testimony highlighted.

Exhibits over 2 require binder with tabbed table of contents.

If the provided attachments are for more than two exhibits, the documents should be placed in a binder, tabbed with a table of contents that corresponds to the related pleading.

Required

Never

No courtesy copies required for motions

No Courtesy Copies

Courtesy copies not required unless requested; encouraged for filings over 50 pages with tabbed exhibits.

Courtesy copies are not required unless specifically requested by chambers. Where a filing includes voluminous exhibits (i.e., over 50 pages), parties are encouraged to provide a courtesy copy of the filing to chambers with a tabbed set of exhibits.

Courtesy copies encouraged for filings with exhibits over 50 pages; tabbed exhibits should be included.

Courtesy copies are not required unless specifically requested by chambers. Where a filing includes voluminous exhibits (i.e., over 50 pages), parties are encouraged to provide a courtesy copy of the filing to chambers with a tabbed set of exhibits.

Courtesy copies are required only when a motion has large attachments or a document is filed under seal.

A courtesy copy must be submitted only if (1) there are large attachments to a motion or (2) a document is filed under seal.

Counsel presenting physical exhibits at oral argument must bring two copies of each exhibit for the judge.

Counsel intending to present physical exhibits during oral argument shall bring two (2) copies of each exhibit for Judge Scott.

Required

Never

Courtesy copies only when specifically directed.

Courtesy copies of ECF filings shall be provided only as directed

Lengthy documents must be delivered to Chambers.

be delivered to Chambers if any documents are lengthy.

Required

Never

Courtesy copies not required unless specifically requested by chambers

Courtesy copies are not to be submitted unless specifically requested by chambers.

Required

Never

Courtesy copies should not be submitted unless specifically requested.

Courtesy copies are not to be submitted unless specifically requested by chambers.

Judge welcomes courtesy copies of appellate briefs when this Court's decision is appealed to the appellate court.

Anytime this Court’s decision or final ruling is appealed to the United States Court of Appeals, Judge Kenney welcomes courtesy copies of appellate briefs from counsel.

Copies of appellate briefs welcomed when Judge Pappert's decisions are appealed.

Judge Pappert welcomes copies of appellate briefs when a decision he has made is appealed.

Required

Always

Courtesy copy policy mentioned but no specific requirements provided.

D. Courtesy Copies ........................................................................................................ 4

Required

Always

Courtesy copies section referenced

7. Courtesy Copies ............................................................................................................. 11

Required

Never

Courtesy copies of cases available on Lexis or Westlaw are not required.

Parties need not submit courtesy copies of cases that are available on Lexis or Westlaw with their motion papers.

Courtesy copies of motion papers to chambers are encouraged, particularly by electronic delivery.

The delivery of courtesy copies of all motion papers to Judge Wells’ chambers, especially via electronic means, is encouraged.

Required

Always

Courtesy copies of motion papers encouraged, especially electronically.

The delivery of courtesy copies of all motion papers to Judge Wells’ chambers, especially via electronic means, is encouraged.

Judge Toplin prefers to receive copies of appellate briefs when a decision is appealed.

If a decision rendered by this Court is appealed, Judge Toplin prefers to receive copies of appellate briefs.

Judge Arteaga may require hard copies of lengthy materials.

Judge Arteaga may require parties to provide hard copies of lengthy materials.

Required

Always

Judge Sitarski prefers to receive copies of appellate briefs when decisions are appealed.

When a decision rendered by the Court is appealed, Judge Sitarski prefers to receive copies of appellate briefs.

Required

Always

Judge Reid prefers to receive copies of appellate briefs when his decisions are appealed.

When a decision rendered by this Court is appealed, Judge Reid prefers to receive copies of appellate briefs.

Required

Never

Paper courtesy copies are not required unless specifically requested; email copies are optional.

Unless specifically requested to do so, counsel should not send paper courtesy copies. Counsel may send courtesy copies by email, but it is not necessary.

Email appellate briefs to chambers_of_judge_john_r_padova_@paed.uscourts.gov.

Judge Padova expects to receive copies of appellate briefs when a litigant appeals a decision he has rendered. Briefs should be emailed to chambers_of_judge_john_r_padova_@paed.uscourts.gov.