Northern District of California Document Format Requirements

Electronic filings must be text-searchable PDFs when possible.

Source text: Electronically filed documents must be text-searchable PDFs whenever possible.

All written text must be at least 12-point type and double-spaced

Source text: All written text, including footnotes and quotations, shall be no less than 12-point type and shall be double-spaced.

Cited portions of depositions and lengthy documents must be highlighted in yellow; other colors will result in document being stricken

Source text: The cited portions of depositions and other lengthy documents shall be highlighted in yellow for ease of reference. Highlighting in colors other than yellow will result in the document being stricken.

Sealing motions and declarations must be submitted in Word format by email on the same day of filing.

Source text: Each administrative motion filed pursuant to Civil Local Rule 79-5(c) and declaration filed pursuant to Civil Local Rule 79-5(f)(3) shall be submitted in Word format by email to BLFpo@cand.uscourts.gov on the same day of filing.

Deposition transcripts must be in single-page format; 4-in-1 format will be disregarded.

Source text: Deposition transcripts submitted to the Court must be in single-page format. Transcripts in 4-in-1 format, in which 4 pages of the deposition transcript are reduced to fit on a single document page, will be disregarded.

All written text must be 12-point type and double-spaced.

Source text: All written text, including footnotes and quotations, shall be no less than 12-point type and shall be double-spaced.

Footnotes must be 12-point type and double-spaced.

Source text: Footnotes shall be no less than 12-point type and shall be double-spaced.

Citations to legal authorities or evidence must be in the body of the brief, not in footnotes.

Source text: Footnotes shall not be used to cite to legal authorities or evidence. All citations to legal authorities or evidence shall be in the body of the brief.

Exhibits must be pre-marked with numbers on tags affixed to back of last page.

Source text: All exhibits shall be pre-marked for identification with numbers (not letters) by means of exhibit tags affixed to the back of the last page of each exhibit. Sample tags are attached hereto.

All written text must be 12-point type and double-spaced.

Source text: All written text, including footnotes and quotations, shall be no less than 12-point type and shall be double-spaced.

Footnotes must be 12-point type and double-spaced.

Source text: Footnotes shall be no less than 12-point type and shall be double-spaced.

Chambers copies must be double-sided with ECF stamp.

Source text: Chambers copies should be double-sided and should bear the ECF filing “stamp” (case number, docket number, date, and ECF page number) along the top of the page.

Exhibits must have labels along the right side.

Source text: All exhibits shall be clearly delineated with labels along the right side.

Exhibits over 2 inches thick require binder (max 3 inches).

Source text: If the filing includes exhibits over two-inches thick, the parties shall place the copies in a binder. Binders should not exceed three inches.

Social Security chambers copies require binders with tabbed documents.

Source text: The chambers copy should be placed in one or more binders. Each document should be tabbed with labels along the right side.

Moving separate statement must be organized in chart format as shown in Attachment A.

Source text: The moving separate statement must be organized in the form of a chart as shown in Attachment A.

Responsive separate statement must be organized in chart format as shown in Attachment A.

Source text: The responsive separate statement must be organized in the form of a chart as shown in Attachment A.

Chambers copies must be double-sided, three-hole punched, ECF stamped, and marked 'Chambers Copy -- Do Not File'

Source text: All chambers copies must be double-sided, three-hole punched at the left margin and marked with the ECF stamp (case number, document number, date and page number). These printed copies should be marked “Chambers Copy -- Do Not File” and placed in an envelope clearly labeled with the judge’s name and case number.

Telephonic appearances must use land line, not mobile phone.

Source text: parties must make telephonic appearances using a land line, rather than a mobile phone.

Electronic filings must be text-searchable PDFs unless self-represented.

Source text: Electronically filed documents must be text-searchable PDFs whenever possible. This requirement is waived for self-represented litigants who are proceeding without a lawyer.

Electronic filings must be text-searchable PDFs; waived for pro se litigants.

Source text: Electronically filed documents must be text-searchable PDFs whenever possible. This requirement is waived for self-represented litigants who are proceeding without a lawyer.

Electronic filings must be text-searchable PDFs unless filed by pro se litigants.

Source text: Electronically filed documents must be text-searchable PDFs whenever possible. This requirement is waived for self-represented litigants who are proceeding without a lawyer.

Exhibit numbers must be labeled in lower-right corner in bold typeface.

Source text: Each exhibit must be labeled in the lower-right-hand corner with the exhibit number in a prominent, bold typeface.

Parties must use non-overlapping exhibit number ranges with room for additional exhibits.

Source text: The parties must mark their exhibits using non-overlapping ranges of numbers, leaving enough unused numbers that additional exhibits can be marked during trial. For example, the parties might agree that the government will use numbers 001–199 and the defendant will use numbers 200–399.

Exhibit numbers must be labeled in lower-right corner in bold

Source text: Each exhibit must be labeled in the lower-right-hand corner with the exhibit number in a prominent, bold typeface.

Proposed findings must be submitted in Word format via email

Source text: Parties must submit proposed findings of fact and conclusions of law in Word format via email to jstpo@cand.uscourts.gov.

Electronic filings must be text-searchable PDFs unless self-represented.

Source text: Electronically filed documents must be text-searchable PDFs whenever possible. This requirement is waived for self-represented litigants who are proceeding without a lawyer.

Electronic filings must be text-searchable PDFs (waived for pro se litigants).

Source text: Electronically filed documents must be text-searchable PDFs whenever possible. This requirement is waived for self-represented litigants who are proceeding without a lawyer.

Exhibits must be labeled with exhibit number in lower-right corner in bold typeface.

Source text: Each exhibit must be labeled in the lower-right-hand corner with the exhibit number in a prominent, bold typeface.

Exhibits must be pre-marked with numbers in lower-right corner, using non-overlapping ranges.

Source text: Each exhibit must be clearly pre-marked in the lower-right-hand corner with the exhibit number in a prominent, bold typeface. The parties must mark their exhibits using non-overlapping ranges of numbers, not letters, leaving enough unused numbers that additional exhibits can be marked during trial. For example, the parties might agree that the plaintiff will use numbers 001–199 and the defendant will use numbers 300–499. A single exhibit should be marked only once. If plaintiff has marked an exhibit, then the defendant should not re-mark it. Different versions of the same document, e.g., a copy with additional handwriting, must be treated as different exhibits. All exhibits shall be marked and referred to as "Trial Exhibit No. ___," not as "Plaintiff's Exhibit" or "Defendant's Exhibit."

MILs and oppositions must be in tabbed three-ring binder with separate tabs for each document.

Source text: The courtesy copies must be in a clearly labeled, single, three-ring binder, with each MIL in a separate tab, immediately followed by the separately tabbed opposition.

Proposed schedules must use absolute dates, not relative dates.

Source text: Use absolute dates (e.g., Jan. 1, 2024) rather than relative ones (e.g., 60 days after an order).

File each motion, declaration, and exhibit as separate searchable PDF with clear name.

Source text: File each motion, supporting declaration, and exhibit on ECF as a separate searchable PDF with a clear name and description.

Must use Ninth Circuit Model Jury Instructions with redlines/highlights for deviations

Source text: The parties must use the Ninth Circuit Model Jury Instructions whenever possible. Proposed deviations from the model instructions, no matter how minor, must be clearly identified by redlined or highlighted copy and supported by authority.

Trial exhibits must be numbered sequentially, not lettered.

Source text: Exhibits shall be numbered (not lettered) sequentially, with each exhibit identified as "Trial Exhibit No. [number]."

All filing deadlines are at 5:00 p.m. Pacific Time unless otherwise ordered.

Source text: All filing deadlines are at 5:00 p.m. (Pacific Time) unless otherwise ordered.

Proposed orders must be sent in Microsoft Word compatible format to specified email.

Source text: All proposed orders should be sent in Microsoft Word compatible format to rflpo@cand.uscourts.gov.

All briefs must use Times New Roman 12pt font and be double spaced.

Source text: All briefs must use Times New Roman font (size 12) and must be double spaced.

Final briefs must be filed at least 14 days before the motion hearing.

Source text: The final brief for any motion should be filed at least 14 days prior to the hearing on the motion.

Electronic binder via Box.com required for pretrial filings; request link 21 days before pretrial conference.

Source text: Instead of requiring paper binders of courtesy copies from the parties, Judge Lin uses an electronic binder to organize pretrial filings. Counsel shall contact Judge Lin’s Courtroom Deputy 21 days prior to the final pretrial conference to request a secure Box.com link to upload documents for the electronic binder. Counsel’s email should identify the case number and the trial date. All pretrial filings shall be uploaded to that link. The uploaded documents should contain the ECF version of each attachment, with its ECF header. The name of each PDF file should include the type of document, a brief description of the document, and the docket number.

Exhibits must be uploaded to Box.com 5 days before trial, each as separate sequentially-named files.

Source text: No later than 5 days before trial, each side shall upload the exhibits electronically to Judge Lin’s chambers’ Box.com storage. Each exhibit shall be a separate file, with each file named so that the exhibits appear sequentially when sorted by file name.

Exhibits must be sequentially numbered, not lettered, with blocks assigned per party.

Source text: Exhibits shall be sequentially numbered (not lettered). Blocks of numbers should be assigned to fit the needs of the case (e.g., the government has 1 to 100, Defendant A has 101 to 200, Defendant B has 201 to 300, etc.).

An exhibit should only be marked once; parties should not re-mark the same document.

Source text: A single exhibit should be marked only once. If the government has marked an exhibit, the defendant should not re-mark the same document with another number.

Different versions of the same document must be treated as separate exhibits with different numbers.

Source text: Different versions of the same document (e.g., versions of a document with and without additional handwriting), however, must be treated as different exhibits and marked with different numbers.

Witnesses cannot write on admitted exhibits; use new numbered exhibits for markings.

Source text: Do not have witnesses write or draw on an exhibit that has already been admitted in evidence. Mark the exhibit with a new number, have the witness write on the new exhibit, and then move to admit the new exhibit into evidence once all the markings have been made.

Upload all pretrial filings to Box.com with ECF headers and specific naming convention.

Source text: All pretrial filings shall be uploaded to that link. The uploaded documents should contain the ECF version of each attachment, with its ECF header. The name of each PDF file should include the type of document, a brief description of the document, and the docket number.

Pretrial documents must be submitted in Word format via email to specified address.

Source text: The proposed supplemental jury instructions, Joint Pretrial Conference Statement, jury instructions, involved individuals list, and verdict form(s) shall be submitted in Word format via e-mail to rflpo@cand.uscourts.gov when they are filed.

Exhibits must be sequentially numbered, not lettered, with blocks assigned to parties.

Source text: Exhibits shall be sequentially numbered (not lettered). If possible, parties shall use the same number to mark an exhibit for trial as that used in depositions. Blocks of numbers should be assigned to fit the needs of the case (e.g., Plaintiff has 1 to 100, Defendant A has 101 to 200, Defendant B has 201 to 300, etc.).

Single exhibit marked only once; different versions get different numbers.

Source text: A single exhibit should be marked only once. If the plaintiff has marked an exhibit, the defendant should not re-mark the same document with another number. Different versions of the same document (e.g., versions of a document with and without additional handwriting), however, must be treated as different exhibits and marked with different numbers.

Witnesses cannot write on admitted exhibits; use new copies with new numbers.

Source text: Do not have witnesses write or draw on an exhibit that has already been admitted in evidence. Bring extra copies and mark the exhibit with a new number, have the witness write...

Only excerpts of the specific discovery request or response may be submitted as exhibits with joint discovery dispute letters.

Source text: No exhibits may be submitted with the letter other than an excerpt of the specific discovery request or response that is the subject of the letter.

Exhibits to motions must be separately filed on ECF with sequential docket numbering (parent docket number-exhibit number).

Source text: All exhibits to motions should be separately filed on ECF. For example, if the motion is Docket No. 30, and the declaration with 10 exhibits is Docket No. 31, Exhibit A would be filed as Docket No. 31-1, Exhibit B would be filed as Docket No. 31-2, and so on.

Electronically filed documents must be text-searchable PDFs whenever possible.

Source text: Electronically filed documents must be text-searchable PDFs whenever possible.

Proposed orders must be sent in Microsoft Word format to rflpo@cand.uscourts.gov.

Source text: All proposed orders should be sent in Microsoft Word compatible format to rflpo@cand.uscourts.gov.

All briefs must use Times New Roman size 12 font, double spaced, including footnotes.

Source text: All briefs must use Times New Roman font (size 12), including in footnotes, and must be double spaced.

Footnotes cannot contain substantive arguments, be overly lengthy, or be used to exceed page limits; non-compliant filings may be struck.

Source text: Parties shall not include substantive arguments in footnotes, and footnotes shall not be overly lengthy or used to exceed page limits. The Court may strike any filing that includes footnotes that do not comply with these requirements.

Expert reports must number each paragraph, list and number all opinions, and provide executive summary if applicable.

Source text: All expert reports shall number each paragraph to facilitate any motion practice challenging the specifics of any opinions and shall include a table of contents. At the beginning of the report, the expert shall list and number each opinion to be proffered in the report and, if applicable, provide an executive opinion of each.

Preliminary approval documents must be in Microsoft Word format sent to the specified chambers email.

Source text: The proposed notices, claims forms, and other documents associated with preliminary approval should be sent in Microsoft Word compatible format to rflpo@cand.uscourts.gov.

Proposed notices must use plain language and avoid unnecessary acronyms.

Source text: Proposed notices must be written in plain language without unnecessary acronyms.

Proposed notices must cover all issues in the Federal Judicial Center’s Notice Checklist.

Source text: Parties should also ensure that the issues in the Federal Judicial Center’s Notice Checklist, are covered.

Proposed findings of fact and conclusions of law must be in Word-compatible format.

Source text: In addition to being filed, the proposed findings and conclusions must be emailed to the Court (rflpo@cand.uscourts.gov) in Word compatible format.

Securities allegations chart must follow the specified table format with required columns and row content.

Source text: The chart should be organized in the following format: Statement The Speaker(s), False and Reasons Facts Giving Rise No. Date(s), and Misleading Statements Were to a Strong Medium Statements False and Inference of Misleading When Scienter Made 1 When: [date] [Direct quotation [Summarize [Summarize of the alleged false arguments on arguments on release] statements.] specific references specific references Speakers: [e.g., to paragraphs in to paragraphs in CEO] the complaint.] the complaint.] (Compl. ¶ __ )

Exhibits to motions must be separately filed on ECF with sequential numbering.

Source text: All exhibits to motions should be separately filed on ECF. For example, if the motion is Docket No. 30, and the declaration with 10 exhibits is Docket No. 31, Exhibit A would be filed as Docket No. 31-1, Exhibit B would be Docket No. 31-2, and so on.

Proposed orders must be in Word (DOCX) format.

Source text: Proposed orders shall be submitted in Word format by email to the Courtroom Deputy at TLTPO@cand.uscourts.gov on the same day the proposed order is e-filed.

Preliminary approval documents must be sent in Word format to specified email.

Source text: The proposed notices, claims forms, and other documents associated with preliminary approval should be sent in Microsoft Word format to vcpo@cand.uscourts.gov.

Judge's copy of exhibits must be in three-ring binders with tagged, punched, and labeled dividers.

Source text: The judge’s copy of the exhibits shall be provided in three-ring binders, with each exhibit tagged, three-hole-punched, and separated with a label divider identifying the exhibit number.

Official copy must be on thumb drive with sequentially named exhibit files.

Source text: The official copy shall be submitted on a thumb drive and should contain each exhibit as a separate file, with each file named so that the exhibits appear sequentially when sorted by file name.

Exhibits must be sequentially numbered, not lettered, with blocks assigned per party.

Source text: Exhibits shall be sequentially numbered (not lettered). Blocks of numbers should be assigned to fit the needs of the case (e.g., the government has 1 to 100, Defendant A has 101 to 200, Defendant B has 201 to 300, etc.).

Each exhibit should be marked only once, not re-marked by opposing party.

Source text: A single exhibit should be marked only once. If the government has marked an exhibit, the defendant should not re-mark the same document with another number.

Exhibit tags: lower right corner of first page, or lower left corner of back of last page for photos.

Source text: Exhibit tags shall be placed on or near the lower right-hand corner of the first page of each exhibit. If the exhibit is a photograph, or the exhibit does not have enough room to accommodate the tag on the front page, the tag shall be placed on the back of the last page of the document in the lower left-hand corner.

Motions and declarations must be filed as separate PDFs on ECF.

Source text: When filing motions on ECF, each motion, supporting declaration, and attachment to a declaration (such as an exhibit) should be filed as a separate PDF. That is, a declaration must be filed separately from the motion, and each exhibit to a declaration must be filed separately from the declaration and from the other exhibits.

Briefs must use Times New Roman 12pt, double-spaced, with specific exclusions from page count.

Source text: These page limits include summaries of argument and exclude the title page, table of contents, table of authorities, and exhibits. All briefs must use Times New Roman font (size 12) and must be double spaced.

Motions in limine must be clearly identified with party name and topic.

Source text: Each motion should be clearly identified as “___________'s Motion in Limine No. __ Re: ____________.”

Judge's exhibit copy requires three-ring binders with tagged, three-hole-punched exhibits and labeled dividers.

Source text: The judge’s copy of the exhibits shall be provided in three-ring binders, with each exhibit tagged, three-hole-punched, and separated with a label divider identifying the exhibit number. A spine label on each binder should indicate the numbers of the exhibits contained therein.

Official exhibit copy requires thumb drive with each exhibit as separate sequentially-named file.

Source text: The official copy shall be submitted on a thumb drive and should contain each exhibit as a separate file, with each file named so that the exhibits appear sequentially when sorted by file name.

Exhibit tags require counsel to fill exhibit and case numbers only, leaving date and by fields blank.

Source text: Counsel should fill in the exhibit and case numbers, but leave the other spaces (“Date Entered” and “By”) blank.

Chambers copies must be 3-hole punched, not stapled.

Source text: All chambers’ copies must be 3-hole punched in the left margin in a manner suitable for placement in a 3-ring binder. They shall not be stapled.

Chambers copies must include tabs between exhibits and fasten individual documents.

Source text: Chambers copies must include tabs between exhibits and must fasten or attach pages of individual documents together so as to distinguish between separate documents. Do not use bottom tabs as they do not work well in binders.

Incorporation by reference is prohibited as it creates administrative burdens and may circumvent pagination limits.

Source text: Incorporation by reference is a narrow exception applicable to certain pleadings. Parties shall never... creates substantial administrative burdens and may be construed as circumventing limits on pagination.

Counsel must familiarize themselves with NDCA e-filing guidance, even when using staff.

Source text: It is imperative that counsel know what their filings will look like on ECF once submitted to the Court. Accordingly, counsel shall familiarize themselves with this District's guidance on e-filing available online at https://www.cand.uscourts.gov/cases-e-filing/cm-ecf/. This applies even if counsel will be relying extensively on staff to finish filings.

Exhibits must be filed separately on ECF in searchable OCR format.

Source text: Filing Exhibits on ECF. When exhibits are included with a motion, opposition brief, or reply brief, the exhibits should be filed separately on ECF. For example, if a motion is Docket No. 30, and a declaration with 10 exhibits is Docket No. 31, Exhibit A should be filed as Docket No. 31-1, Exhibit B should be filed as Docket No. 31-2, and so on. All exhibits should be filed in a searchable OCR format when possible.

Exhibits must be filed separately on ECF with sequential numbering.

Source text: When exhibits are included with a motion, opposition brief, or reply brief, the exhibits should be filed separately on ECF. For example, if a motion is Docket No. 30, and a declaration with 10 exhibits is Docket No. 31, Exhibit A should be filed as Docket No. 31-1, Exhibit B should be filed as Docket No. 31-2, and so on.

E-filing parties must submit proposed orders in Microsoft Word format to askpo@cand.uscourts.gov.

Source text: Proposed orders submitted by an e-filing party shall be submitted in Microsoft Word to askpo@cand.uscourts.gov.

Discovery joint statements must use at least 12-point font.

Source text: the parties shall prepare a joint statement of not more than five pages (12-point or greater font) stating the following:

ECF filings must include pincites for all legal authority and exhibits.

Source text: All ECF filings shall comply with the following requirements. (a) All citations to legal authority or exhibits must include pincites.

Chambers copies must include ECF filing stamp with case number, docket number, date, and page number.

Source text: (b) All chambers copies of e-filed documents shall bear the ECF filing “stamp” (case number, docket number, date, and ECF page number) along the top of each page.

All exhibits must be clearly marked and individually tabbed.

Source text: (d) All exhibits must be clearly marked and individually tabbed.

E-filed documents must be cited as “Dkt. No.__ at ___” in all other documents.

Source text: (e) E-filed documents must be cited in all other documents as follows: Dkt. No.__ at ___.

Settlement Conference Statement and Confidential Letter must be separate PDF files with bookmarked exhibits.

Source text: The Settlement Conference Statement and Confidential Settlement Letter shall be in separate .pdf files, and each file shall include its respective exhibits, if any, which must be bookmarked.

Chambers copies must include ECF filing stamp with case number, docket number, date, and page number.

Source text: All chambers’ copies of e-filed documents shall bear the ECF filing “stamp” (case number, docket number, date, and ECF page number) along the top of the page.

Chambers copies: ≤100 pages stapled/brads; >100 pages three-hole punched in 3-ring binder.

Source text: For filings that are no more than 100 pages, chambers copies must be stapled or attached with brads; binder clips, paperclips, or similar fastenings are not adequate. If the filing is more than 100 pages, the chambers copies must be three-hole punched along the left side of the page and placed in a 3-ring binder.

All exhibits must be clearly marked and individually tabbed.

Source text: All exhibits must be clearly marked and individually tabbed.

E-filed documents must be cited as Dkt. No.__ at ___.

Source text: E-filed documents must be cited in all other documents as follows: Dkt. No.__ at ___.

Settlement statements must be lodged 7 days before conference (14 days for 4+ parties) in hard copy or emailed if under 20 pages.

Source text: Settlement statements must be lodged no later than seven days before the settlement conference (fourteen days for cases with four or more separately represented parties) in hard copy, three-hole punched and double-sided, at 450 Golden Gate Avenue, 16th Floor, San Francisco, CA 94102, in a sealed envelope addressed to Judge Beeler and marked “Settlement Documents (Not For Filing).” Submissions under twenty pages may be emailed to lbsettlement@cand.uscourts.gov.

Voluminous filings require double-sided, three-hole punched chambers copies with specific binding and tabbing requirements.

Source text: If filings are voluminous, then the parties must lodge chambers copies that are double-side printed and three-hole punched. They must be the electronically filed copies with the PACER/ECF-generated header (case number, docket number, date, and ECF page number). Exhibits must be tabbed and have a table of contents. If the copies are more than two inches thick, then the parties must submit them in a binder. If the case involves sealed filings, then the redacted and unredacted copies must be submitted in order (e.g., redacted motion/unredacted motion (behind a tab labeled “motion”) or redacted Ex. 1/unredacted Ex. 1 (behind a tab labeled “1” or “Ex. 1”)). The binder order must be (1) motions and proposed orders (redacted/unredacted), (2) sealing motions and proposed orders with supporting declarations only; and (3) exhibits (redacted/unredacted with numbered tabs that correspond to the exhibit number).

Electronic copies with hyperlinks and bookmarks required for lengthy documents, emailed to specific chambers address.

Source text: In addition to paper copies, hyperlinked electronic copies should be submitted if feasible when the supporting documents are lengthy. Any pinpoint citations in the briefs must link to the specific page in the supporting exhibit. PDF briefs and bookmarked exhibits must be emailed to lbpo@cand.uscourts.gov. If the file is too large to email, please lodge a thumb drive or share access to a cloud-based hosting platform that allows court employees to download files.

Electronic filings must be text-searchable PDFs compatible with text-to-speech readers.

Source text: Electronically filed documents must be text-searchable PDFs and compatible with text-to-speech readers, such as Adobe Acrobat, whenever possible.

Joint letters must be filed in ECF under specific category, in text-searchable PDF, max 5 pages, 12pt font, 1-inch margins.

Source text: Joint letters must be filed in ECF under the Civil Events category of Motions and Related Filings > Motions: General > Discovery Letter Brief. Joint letters shall be in text-searchable PDF format and shall not exceed five pages (12-point font or greater; margins no less than one inch) without leave of the Court.

Electronic filings must be text-searchable PDFs compatible with screen readers

Source text: Electronically filed documents must be text-searchable PDFs and compatible with text-to-speech readers, such as Adobe Acrobat, whenever possible.

Proposed orders must be emailed in MS Word format; email address is restricted to proposed orders only.

Source text: Proposed orders should be emailed in MS Word format to rmipo@cand.uscourts.gov. This address is to be used only for proposed orders unless otherwise directed.

Exhibit cover pages must include exhibit number and title/description.

Source text: The cover page of any exhibit submitted in connection with briefing on a motion must include the exhibit number and the title or brief description of the exhibit (e.g., “Ex. 1 – 1/1/2023 email from Joe Smith to Nancy Jones”).

Joint statements must be in text-searchable PDF format with double-spacing and 12-point font.

Source text: The joint statement must not exceed 10 pages, exclusive of the caption page, double-spaced with 12-point font and in text-searchable PDF format.

Provide bench binder with exhibits on first day of trial using 1-1/2-inch binders with locking rings.

Source text: A bench binder containing a copy of each side’s exhibits must be provided to the Court on the first day of trial. Each exhibit must be separated with a label divider. Please use 1-1/2-inch binders with locking rings. (Heavier binders are too hard to handle.)

Exhibit labels must be in lower right-hand corner in prominent, bold typeface.

Source text: Exhibits must be labeled in the lower right-hand corner with the exhibit number in a prominent, bold typeface.

Chambers copies must be 3-hole punched, stamped with ECF info, tabbed exhibits, and may require binding for thick exhibits.

Source text: All chambers copies should be three-hole punched along the left side of the page, and should bear the ECF filing “stamp” (case number, docket number, date, and ECF page number) along the top of the page. All exhibits shall be clearly delineated with tabs along the right side (e.g., “1”, “2”, “3”). If the filing includes exhibits over three inches thick, the parties shall place the chambers copy in a binder. The Court prefers double-sided printing for voluminous chambers copies of exhibits, if possible.

Joint proposed final pretrial order and proposed findings must be submitted by email, thumb drive, and hard copies (three-hole punched).

Source text: The joint proposed final pretrial order and the proposed findings of fact and conclusions of law shall be submitted by email at crbpo@cand.uscourts.gov, on a thumb drive in Word format, as well as in hard copies. All hard-copy submissions should be three-hole punched on the left, so the chambers’ copy can be put in binders.

Deposition designation requires specific photocopying and formatting.

Source text: To designate deposition testimony, photocopy the cover page, the page on which the witness is sworn, and each page from which any testimony is proffered, crossing out any portions of such pages not proffered, as well as objections or colloquy (unless needed to understand the question). Please make sure any corrections are interlineated and that references to exhibit numbers conform to the trial numbers.

Substantive motions must comply with Local Rules 3-4, 7-2, 7-3; footnotes 12pt, double-spaced.

Source text: All substantive motions, oppositions and replies must comply with the General Requirements described in Civil Local Rule 3-4 and the page limitations described in Civil Local Rules 7-2 and 7-3 unless permission has been obtained from the Court in advance of filing. Footnotes shall be in no less than 12-point type and shall be double-spaced.

Exhibits must be premarked, tagged, three-hole punched, and submitted in binders to chambers (not filed).

Source text: Exhibits are not to be filed but rather shall be submitted to chambers. Exhibits must be premarked. In addition, one set of exhibits must be tagged. Exhibits shall be three-hole punched and shall be submitted in binders.

Written text must conform to Civil Local Rule 3-4(c)(2) requirements.

Source text: All written text, including footnotes and quotations, must conform with the requirements of Civil Local Rule 3-4(c)(2).

Courtesy copies must be single-sided with tabbed dividers for exhibits

Source text: Format: Courtesy copies shall be submitted in single‐sided format. Any attached exhibits shall be separated by tabbed dividers.

Footnotes must be 12-point font or larger and not used to circumvent page limits; sentences must be separated by 2 spaces.

Source text: Footnotes in briefs appearing in smaller than the 12-point font required for the text, will be stricken, see Civil L. R. 3-4(c)(2), as will footnotes that are so numerous as to be clearly designed to defeat the page limits found at Civil L. R. 7-2 - 7-4. Any brief must separate sentences by 2 spaces after each sentence.

Exhibits must be premarked, tabbed, and in binders with specific numbering.

Source text: Exchange exhibits which shall be premarked with an exhibit sticker tabbed and in binders. Plaintiff shall use numbers (1, 2, 3, etc.) and defendant shall use numbers preceded by a letter (A-1, A-2, A-3, etc.). Additional parties shall also use a letter preceding numbers (B-1, B-2, B-3, or C-1, C-2, C-3, etc.).

Voluminous exhibits must be reduced or summarized; each must be pre-marked with trial exhibit stickers in numbered sequence; numerous exhibits should be in three-ring binders with tabs.

Source text: Voluminous exhibits shall be reduced by elimination of irrelevant portions or through the use of summaries. Each item shall be pre-marked with a trial exhibit sticker (“Trial Exhibit No.__”) label; defendant’s exhibit numbers shall be sequenced to begin after plaintiff’s exhibit numbers. If there are numerous exhibits, they should be provided in three-ring binders with marked tab dividers.

Exhibit numbers must be assigned in blocks per party; duplicate exhibits must not be marked.

Source text: Blocks of numbers shall be assigned to fit the needs of the case (e.g., Plaintiff has 1-100, Defendant has 101-200). The parties shall not mark duplicate exhibits (e.g., plaintiff and defendant shall not mark the same exhibit; only one copy of the exhibit shall be marked).

Footnotes limited to clarification/cross-references; argument in footnotes disregarded.

Source text: Use of footnotes in court filings shall be limited to providing brief points of clarification or cross-references. Argument in footnotes will not be considered by the Court.

Court may strike filings with excessive or improper footnotes.

Source text: The Court may strike any filing that includes excessive or improper footnotes.

String citations without analysis or parentheticals will be disregarded.

Source text: String citations without any analysis or descriptive parentheticals contained in any court filing will be disregarded.

Incorporating prior arguments by reference is prohibited.

Source text: Parties may not incorporate by reference prior arguments submitted in the case. This practice creates substantial administrative burdens and may be construed as circumventing page limits.

Court may strike filings that improperly incorporate material by reference.

Source text: The Court may strike any filing that improperly incorporates material by reference.

Footnotes must be 12-point, double-spaced, not used for citations, and limited to 5 per brief

Source text: Footnotes shall be no less than 12-point type and shall be double-spaced. Footnotes shall not be used to cite to legal authorities or evidence. All citations to legal authorities or evidence shall be in the body of the brief. Excessive footnotes will be disregarded. In general, no more than 5 footnotes per brief should be necessary.

Excessive footnotes will be disregarded.

Source text: Excessive footnotes will be disregarded.

Class action notices must use plain language without unnecessary acronyms.

Source text: Proposed notices must be written in plain language without unnecessary acronyms.

Duplicative visual aids discouraged for claim construction.

Source text: Demonstrative exhibits and visual aids that are duplicative of the arguments made in the parties’ claim construction briefs are strongly discouraged.

PDF documents must be text-searchable unless filing pro se.

Source text: Each PDF document should be text-searchable whenever practicable. This requirement is waived for litigants proceeding pro se.

Footnotes must be at least 12-point type and used sparingly.

Source text: Footnotes are often unnecessary and must be employed sparingly. When used, they must appear in no less than 12-point type. Excessive footnotes will be disregarded.

Binders must be high quality, clearly labeled, and easily transportable.

Source text: The quality, condition, and labeling of binders, when used, should be such that the Court can easily identify, review, and transport the binders’ contents. Whenever possible, the spine of a

Footnotes must be at least 12-point type and used sparingly.

Source text: Footnotes are often unnecessary and must be employed sparingly. When used, they must appear in no less than 12-point type. Excessive footnotes will be disregarded.

Footnotes must be at least 12-point type and used sparingly.

Source text: Footnotes are often unnecessary and must be employed sparingly. When used, they must appear in no less than 12-point type. Excessive footnotes will be disregarded.

Binders must be easily identifiable and not exceed 3 inches in spine width.

Source text: The quality, condition, and labeling of binders, when used, should be such that the Court can easily identify, review, and transport the binders’ contents. Whenever possible, the spine of a binder should not exceed three inches in width, even if that limitation results in the use of more than one binder.

Binders must be easily transportable and spines should not exceed 3 inches.

Source text: The quality, condition, and labeling of the binders should be such that the Court can easily transport and review the binders’ contents. Whenever possible, the spine of a binder should not be wider than three inches.

Binders must be transportable and spine no wider than 3 inches

Source text: The quality, condition, and labeling of the binders should be such that the Court can easily transport and review the binders' contents. Whenever possible, the spine of a binder should not be wider than three inches.

Footnotes must be at least 12-point type and used sparingly.

Source text: Footnotes are often unnecessary and must be employed sparingly. When used, they must appear in no less than 12-point type. Excessive footnotes will be disregarded.

Footnotes must be at least 12-point type and used sparingly.

Source text: Footnotes are often unnecessary and must be employed sparingly. When used, they must appear in no less than 12-point type. Excessive footnotes will be disregarded.

Binders must be easily transportable and spine should not exceed 3 inches.

Source text: The quality, condition, and labeling of the binders should be such that the Court can easily transport and review the binders’ contents. Whenever possible, the spine of a binder should not be wider than three inches.

Exhibits must be in three-ring binders with numbered tabs, spine not wider than 3 inches.

Source text: Exhibits shall be three-hole punched, and contained in clearly labeled three-ring binders, with exhibits separated by numbered tabs that correspond to the exhibit number. The quality, condition, and labeling of the binders should make it easy for the Court to transport and review the binders' contents. The spine of each binder should not be wider than three inches.

PowerPoint presentations generally not permitted during motion arguments.

Source text: Lengthy PowerPoint presentations will generally not be permitted during argument on motions, as they circumvent the page limits imposed on briefing. However, counsel may use

Modifications to form jury instructions must be highlighted or tracked.

Source text: Any modifications to a form instruction must be plainly identified by highlighting or tracked changes.

PowerPoint presentations generally prohibited during motion arguments; demonstratives allowed with 2-hour notice to opposing counsel.

Source text: Lengthy PowerPoint presentations will generally not be permitted during argument on motions, as they circumvent the page limits imposed on briefing. However, counsel may use demonstratives in responding to the Court’s questions, as long as they are provided to opposing counsel at least two hours before the hearing. Any such demonstratives will not be part of the record, so counsel should state verbally for the court reporter the relevant portion of the record being highlighted on the demonstrative (e.g., “page 5342 of the administrative record” or “page 12, line 5 of the Jones deposition”).

Electronic filings must be text-searchable PDFs, except for pro se litigants

Source text: Electronically filed documents must be text-searchable PDFs whenever possible. This requirement is waived for self-represented litigants who are proceeding without a lawyer.

All PDF documents must be text-searchable when practicable; pro se litigants are exempt.

Source text: Each PDF document should be text-searchable whenever practicable. This requirement is waived for litigants proceeding pro se.

Footnotes must be at least 12-point font with single paragraph spacing between them.

Source text: Footnotes shall be used sparingly, should never be less than 12-point font, and must include a single paragraph space in between individual footnotes.

Record citations must be as particular as possible.

Source text: Furthermore, pincites to the record shall be as particular as possible for citations to the record.

String citations without analysis or parentheticals will be disregarded.

Source text: String citations without any analysis or descriptive parentheticals will be disregarded.

Document names must be descriptive; burdensome/illegible filings may be struck.

Source text: These names shall be as descriptive as possible to help the Court identify pertinent documents on the docket. Parties are on notice that the Court may strike burdensome and/or illegible filings and direct them to be refiled consistent with the District's guidance.

The emailed stipulation or proposed order must be in Word format.

Source text: Any stipulation or proposed order in a case subject to e-filing should, in addition to being e-filed, be submitted by email to agtpo@cand.uscourts.gov as a Word document on the same day the document is e-filed.

Exhibits should be filed in searchable OCR format when possible.

Source text: All exhibits should be filed in a searchable OCR format when possible.

Exhibits limited to relevant pages and streaming video with timestamps.

Source text: The parties are encouraged to provide the Court with deposition testimony, video footage, and other evidence referred to in the statements that are subject to dispute or believed to be dispositive. In the interest of judicial economy, the parties shall provide citations to the deposition testimony in their statements, and attach only the relevant pages of the transcript. Video must be available for streaming on the cloud without registration or download, and the submitting party shall provide time stamps for the portions they wish the Court to view, along with a short explanation of what the video (or video clip) shows.

Settlement Conference documents must be 2-hole punched at top

Source text: Please 2-hole punch the documents at the top.

Chambers copies must include PACER/ECF header and judge's initials.

Source text: Chambers copies must bear the PACER/ECF header (with case number, docket number, date, and page number) and be clearly marked with the judge’s initials (LJC) and the designation “Chambers Copy.”

Filings must be bound; exhibits must be tabbed; thick filings need binders.

Source text: Filings must be bound at the top or side; voluminous filings (those over two inches in thickness) should be placed in binders. Exhibits must be tabbed.

Chambers copies must include ECF filing stamp with case number, docket number, date, and ECF page number.

Source text: All chambers copies should bear the ECF filing “stamp” (case number, docket number, date, and ECF page number) along the top of the page.

All pleadings must be three-hole punched.

Source text: All pleadings should be punched with three holes on the side.

Exhibits must be separated by tabs.

Source text: All exhibits shall be clearly separated by tabs.

Chambers copies must be marked “Chambers Copy” and submitted in envelope marked “Magistrate Judge Sallie Kim” with case number.

Source text: Chambers copies must be marked “Chambers Copy” and submitted to the Clerk’s Office in an envelope clearly marked “Magistrate Judge Sallie Kim,” and include the case number on the envelope.

Deposition excerpts must be highlighted for ease of reference.

Source text: If parties submit excerpts of deposition transcripts in support of or opposition to a motion for summary judgment, they shall highlight the relevant portions for ease of reference.

Footnotes limited to clarification/cross-references; argument in footnotes not considered; must comply with Local Rule 3-4(c)(2); excessive/ improper footnotes may be stricken.

Source text: Use of footnotes in Court filings is to be limited to providing brief points of clarification or cross-references. Argument in footnotes will not be considered by the Court. The form of footnotes must comply with Civil Local Rule 3-4(c)(2). The Court may strike any filing that includes excessive or improper footnotes.

Footnotes are limited to clarification or cross-references; argument in footnotes will not be considered.

Source text: Use of footnotes in Court filings is to be limited to providing brief points of clarification or cross-references. Argument in footnotes will not be considered by the Court.

Chambers copies must be double-sided and 3-hole punched.

Source text: Chambers copies must be double-sided and 3-hole punched along the left margin of the paper.

Paper trial exhibits must be numbered, tabbed, and in 3-ring binders.

Source text: The paper exhibits should be exhibit-numbered, tabbed and placed in 3-ring binders.

Chambers copy binders should not exceed 3 inches; print double-sided.

Source text: Whenever possible, the spine of a binder containing chambers copies should not exceed three inches in width, even if this limitation results in the use of multiple binders. Documents should be printed on both sides of each sheet of paper.

Pinpoint citations must be as specific as possible.

Source text: Pincites to any materials in the record shall be as particular as possible.

Pronouns and honorifics may be optionally included in name blocks/signature lines.

Source text: If they so choose, litigants and lawyers may indicate their pronouns (e.g., she/her, he/him, they/their) and honorifics (e.g., Mr., Ms., Mx., Dr.) by adding the information in the name block or signature line of the pleadings.

Litigants may optionally indicate pronouns and honorifics in pleadings, letters, or at hearings.

Source text: If they so choose, litigants and lawyers may indicate their pronouns (e.g., she/her, he/him, they/their) and honorifics (e.g., Mr., Ms., Mx., Dr.) by adding the information in the name block or signature line of the pleadings, by filing a letter on the public docket, or by informing the Court at the start of a hearing.

Westlaw citations preferred for unpublished cases; otherwise include case number, court name, and date.

Source text: If either party cites to an unpublished case, the Court generally prefers Westlaw citations. If the Westlaw citation cannot be provided, the party should include the case number, court name, and exact date of publication in the citation.

For voluminous filings, use binder clips or three-ring binders; use side tabs for multiple attachments

Source text: For voluminous filings, chambers would appreciate the use of binder clips rather than staples, or submission in three-ring binders. For documents with multiple attachments (e.g., declarations with exhibits, requests for judicial notice and so on), please use side tabs that clearly separate each attached document.

Westlaw citations preferred for unpublished opinions not in Federal Supplement/FRD/Federal Appendix.

Source text: The Court prefers Westlaw citations for unpublished opinions that are not included in the Federal Supplement, Federal Rules Decisions, or the Federal Appendix.

Footnotes must be at least 12-point type and used sparingly.

Source text: Footnotes must be in at least 12-point type and should be used sparingly.

All filing deadlines are at 5:00 p.m. Pacific Time unless otherwise specified.

Source text: All filing deadlines are at 5:00 p.m. (Pacific Time) unless otherwise ordered.

Westlaw citations preferred for unpublished cases; if unavailable, include case number, court name, and exact date.

Source text: If either party cites to an unpublished case, the Court generally prefers Westlaw citations. If the Westlaw citation cannot be provided, the party should include the case number, court name, and exact date of publication in the citation.

Electronic PDF filings should be text-searchable when practicable; waived for pro se litigants.

Source text: Each electronic PDF filing should be text-searchable whenever practicable. This requirement is waived for litigants proceeding pro se.

Unpublished cases should use Westlaw citations; if unavailable, include case number, court name, and publication date.

Source text: If either party cites to an unpublished case, the Court generally prefers Westlaw citations. If the Westlaw citation cannot be provided, the party should include the case number, court name, and exact date of publication in the citation.

Pleading paper with line numbers not required; blank paper preferred.

Source text: Motions and other filings need not be on pleading paper with line numbers. The Court prefers blank paper (although pleading paper will be accepted).

Exhibit tags should be in a color that stands out but allows photocopying.

Source text: Judge Chhabria prefers but does not require that the exhibit tags be in a color that will stand out (yet still allow for photocopying).

Exhibits must be published via poster blow-up, courtroom tech, or approved method; highlighting enlargements allowed if original is clear.

Source text: Publication must be by poster blow-up, transmission via courtroom technology, or such other method as is allowed in the circumstances. It is permissible to highlight, circle, or underscore in the enlargements as long as it is clear that it was not on the original.

Exhibits should be filed in searchable OCR format when possible.

Source text: All exhibits should be filed in a searchable OCR format when possible.

Exhibits should be filed in searchable OCR format when possible.

Source text: All exhibits should be filed in a searchable OCR format when possible.

Exhibits should be filed in searchable OCR format when possible

Source text: All exhibits should be filed in a searchable OCR format when possible.

Settlement conferences typically last 3+ hours, may extend to 4:00 PM.

Source text: Settlement conferences routinely last 3 or more hours, and the parties and their representatives should be prepared to work until 4:00 p.m. if necessary.

Assign exhibit numbers by block per party; label as "Trial Exhibit No. __" not party-specific.

Source text: Exhibit numbers should be assigned by block to each party to fit the needs of the case. (E.g., Plaintiff has Exhibits 1 through 100, and Defendant has Exhibits 101 through 200.) Exhibits should be labeled as “Trial Exhibit No. __,” not “Plaintiff’s Exhibit” or “Defendant’s Exhibit,” to avoid any implication of “ownership” to the jury.

Pro se litigants may file manually with original plus three copies unless ECF permission granted.

Source text: Pro se litigants who are representing themselves may file documents manually, unless they have applied for and been given permission to become an ECF user pursuant to Civil L.R. 5-1(b). To manually file documents, litigants should bring an original and three copies to the Clerk’s Office on the second floor of the San Jose Federal Courthouse.

Patentee argues first on odd-numbered claim construction terms.

Source text: The hearing will proceed term-by-term with the patentee arguing first on odd-numbered terms.

Pretrial conferences are held in person in San Francisco, Courtroom 1, 17th Floor.

Source text: Pretrial conferences will be held in person in San Francisco, Courtroom 1, 17th Floor.