Thirteenth Judicial Circuit of Florida, Hillsborough County Service and Proof of Service Rules
228 rules from official source documents
E-service, mail, personal service, proof of service, certificate, and timing requirements. This page is scoped to Thirteenth Judicial Circuit of Florida, Hillsborough County; use the court rules overview to switch categories without leaving this court.
- Applies to
- Arbitration decision
The arbitrators must serve the arbitration decision on the parties or their counsel within 10 days after the hearing's final adjournment.
Within 10 days of the final adjournment of the arbitration hearing, the arbitrators must notify the parties , or their counsel , of the arbitrator s' decision by service in accordance with Florida Rule of Judicial Administration 2.516.
- Applies to
- Order referring parties to family mediation
- Service
- Court service
The court must electronically sign and serve the family-mediation referral order on each party or counsel of record and on the Family Mediation Program.
Any Order Referring Parties to Family Mediation will be electronically signed and served by the court to each party or party's counsel of record and also to the Program.
Briefs must be served in accordance with the specified appellate and judicial-administration rules.
All briefs must be filed and served according to the provisions of Florida Rule of Appellate Procedure 9 .210 and Florida Rule of Judicial Administration 2.516, except that parties are only required to file an original without a paper copy.
All motions must comply with Rule 9.300 and be served under Florida Rule of Judicial Administration 2.516.
All motions must conform to the provisions of Florida Rule of Appellate Procedure 9.300 and be served in accordance with Florida Rule of Judicial Administration 2.516.
- Applies to
- DCM order
Plaintiffs must serve the automatically generated DCM Order on defendants with the summons and complaint, using the same manner and timing as service of the complaint.
Because DCM Orders will be automatically generated upon the filing of the complaint, plaintiffs must serve the DCM Order on the defendant(s) along with the summons and complaint. The service of the DCM Order must be made in the same manner and at the same time as the complaint itself is served.
- Deadline
- 2 business days
- Applies to
- Case law
- Service
- Electronic service to court
A party using case law in support of or opposition to a filed motion must provide an electronic copy of the case law, the notice of hearing, and the motion to the presiding judge's office and opposing counsel or party at least two business days before the hearing.
Any party wishing to use case law for arguing in support of or in opposition to a filed motion must provide an electronic copy of the case law along with a copy of the notice of hearing and motion to the presiding judge's office and to opposing counsel or opposing party at least two business days prior to the motion hearing.
- Applies to
- Motion
- Service
The clerk must email motions filed by self-represented defendants to the presiding judge and judicial assistant.
The clerk will e-mail all motions filed by self-represented defendants to the presidingjudge andjudicial assistant.
- Applies to
- DCM order
Plaintiffs must serve the DCM Order on the defendants with the summons and complaint, using the same manner and timing as service of the complaint.
Because DCM Orders will be automatically generated upon the filing of the complaint, plaintiffs must serve the DCM Order on the defendant(s) along with the summons and complaint. The service of the DCM Order must be made in the same manner and at the same time as the complaint itself is served.
- Applies to
- Notice of arraignment or hearing
For county or municipal ordinance violations set for arraignment or hearing, the clerk must serve the notice of the event on the respondent under Florida Rule of General Practice and Judicial Administration 2.516.
When a county ordinance violation or a municipal ordinance violation is set for an arraignment or hearing, the clerk will serve the notice of the event to the respondent in accordance with Florida Rule of General Practice and Judicial Administration 2.516.
- Applies to
- Motion for disbursement of registry funds
A motion for disbursement of registry funds must include the clerk’s statement of available funds, be filed, and be served on all parties and the clerk’s legal counsel.
The party must attach a copy of the clerk' s Statement of Available Registry Funds to the motion for disbursement of funds, file and serve the motion on all parties and legal counsel for the clerk.
- Service
- Electronic service
Each attorney or entity entitled to electronic service must register its email address in JAWS for each individual case.
The JAWS requires e-mail addresses to be registered on its software for each individual case and for each individual attorney or entity entitled to e-service.
The judge must arrange and approve motion hearings through the judicial assistant, and the hearing must be coordinated with all other parties before the notice of hearing is served.
All motion hearings will be arranged and approved by the judge through the judge' s judicial assistant and be coordinated with all other parties prior to a notice of hearing being served.
- Service
- Email to all parties
A self-represented party must file the motion with the clerk, then email the judicial assistant and copy all associated parties or counsel to request that the motion be set for hearing.
Self-represented parties will file the motion with the clerk and then e-mail the respective judicial assistant at the court's divisional e-mail address accessed via the judicial directory posted on the court' s webpage and copying all associated parties or their counsel on the e-mail in order to have the motion set for hearing.
- Applies to
- Post judgment contempt order
- Service
- Personal service
A post-judgment order of contempt must be personally served on the subject person before any order of arrest is signed.
However, all post-judgment orders of contempt will be served on the subject person personally before any orders of arrest are signed.
- Applies to
- Notice
For notice to a person with a developmental disability, filing proof of service on the person’s counsel may satisfy the notice requirement when counsel has waived notice for the client.
The notice required to a person with a developmental disability who is the subject of a petition filed under Florida Statutes section 393.12 may be satisfied by filing proof of service on counsel for the person with a developmental ilisability and that such counsel has waived notice on behalf of his or her client.
- Applies to
- Affidavit of diligent search and inquiry
Counsel and self-represented interested persons seeking constructive service must complete and file an affidavit of diligent search and inquiry substantially similar to Florida Rule of Civil Procedure Form 1.924.
To obtain constructive service in a guardianship case, all counsel and interested persons (if self-represented) must complete and file an affidavit of diligent search and inquiry substantially similar to the affidavit designated as Florida Rule of Civil Procedure Form 1.924.
- Applies to
- Notice of hearing
The filing party must provide a copy of the notice of hearing to the presiding judge's judicial assistant.
The party filing a notice of hearing must provide a copy of the notice to the presiding judge's judicial a sistant.
- Deadline
- 48 hours
An emergency hearing ordinarily requires at least 48 hours of actual prior notice to an opposing interested person unless all interested persons agree.
Matters scheduled for hearing as an emergency may not be heard with less than forty-eight hours' actual prior notice to an opposing interested person unless all interested persons agree.
- Applies to
- Proposed order
When the cover letter and proposed order are submitted, copies must simultaneously be sent to all parties, interested persons, or their counsel.
At the time the cover letter and proposed order are submitted to the court, a copy must simultaneously be sent to all parties and interested persons or their counsel.
- Applies to
- Proposed order and final judgment
An opposed proposed order or final judgment must be served on the opposing party and submitted to the judicial assistant by U.S. mail, courier, or hand delivery.
When a proposed order or final judgment has not been agreed to, the proposed order or final judgment must be served on the opposing party and submitted to the judicial assistant by United States Mail, courier delivery service or hand delivery.
- Applies to
- Motion
The party must attach the clerk’s Statement of Available Registry Funds to the motion for disbursement of funds and file and serve the motion on all parties and the clerk’s legal counsel.
The party must attach a copy of the clerk's Statement of Available Registry Funds to the motion for disbursement of funds, file and serve the motion on all parties and legal counsel for the clerk.
- Applies to
- Notice of hearing
The seizing agency must contact the court to schedule the adversarial preliminary hearing, serve the notice on the claimant(s), provide a copy to the court, and file the original with the clerk.
The seizing agency must then (A) contact the court to set a hearing date and time for the adversarial preliminary hearing, (B) serve a copy of the notice of hearing on the claimant(s) and provide a copy of the notice to the court, and (C) file the original notice of hearing with the clerk.
- Applies to
- Uniform order
When a person entitled to receive the uniform order cannot be served by email or is self-represented, the moving party must serve the self-represented litigant.
If one or more persons entitled to receive a copy cannot be served by e-mail or is a self-represented litigant, the moving party must serve a copy of the uniform order upon the self- represented litigant.
- Applies to
- Exhibits
- Service
- Electronic service to opposing party
Electronic filing of the Exhibit List and exhibits through the Portal effects delivery to the opposing party or parties.
The e-fi.ling of the Exhibit List and exhibits via the Portal will effectuate a party's delivery of exhibits to the opposing party or parties.
- Applies to
- Emergency motion handling order
Emergency motion handling orders must be served on the parties by email, facsimile, or regular United States mail.
All emergency motion handling orders must be served to the parties by e-mail, facsimile, or regular United States mail.
- Service
- Electronic service to all parties
The signed Uniform Final Judgment must be electronically served on the parties through JAWS.
The signed Uniform Final Judgment will be electronically served on the parties through the JAWS.
- Service
- Mail to all parties
The clerk must mail paper copies of the Uniform Final Judgment to unrepresented parties, parties without a designated email address, and attorneys excused from email service.
The clerk will mail paper copies of the Uniform Final Judgment to all parties not represented by an attorney, those parties who do not designate an e-mail address, and all attorneys excused from e-mail service under Rule 2.516.
- Service
- Court service to all parties
The clerk must generate and issue the Certificate of Sale, Certificate of Disbursements, and Certificate of Title from Odyssey and serve them on the parties under Florida law.
The clerk will generate and issue the Certificate of Sale, Certificate of Disbursements and Certificate of Title from Odyssey and will serve these documents upon the parties in accordance with Florida law.
- Service
- Other to court
Unless the presiding judge directs otherwise, a copy of every non-evidentiary motion must be served on the presiding judge when the original motion is filed.
Unless the presiding judge directs otherwise, a copy of all non-evidentiary motions must be served on the presiding judge when the original motion is filed with the clerk.
- Applies to
- Motion or application for relief
Every motion or application for relief must certify service of copies on the state and the clerk's legal counsel.
Motions and applications must certify service of copies to the state and the clerk's legal counsel.
- Deadline
- 5 calendar days
- Applies to
- Notice of hearing
Chapter 903 motions generally require at least five days' notice to the state and clerk's legal counsel, subject to the stated application-specific exceptions.
Except for Applications for Remission of Forfeiture, which require twenty days' notice, and Applications for Exoneration, which require three days' notice, the court will refuse to hear any motion relating to chapter 903 unless at least five days ' notice has been provided to both the state and the clerk' s legal counsel.
- Deadline
- 20 calendar days
- Applies to
- Notice of hearing
An Application for Remission of Forfeiture requires twenty days' notice.
Applications for Remission of Forfeiture, which require twenty days' notice
- Deadline
- 3 calendar days
- Applies to
- Notice of hearing
An Application for Exoneration requires three days' notice.
Applications for Exoneration, which require three days' notice
- Applies to
- Emergency motion
For emergency matters, notice and copies of all pleadings and exhibits must be provided to both the state and the clerk's legal counsel.
notice and copies of all pleadings with exhibits are provided to both the state and the clerk's legal counsel
- Applies to
- Notice of no objection
If the clerk's legal department agrees with the proposed order, it must file a notice of no objection and serve it on the petitioner and the state.
If the clerk's legal department agrees with the petitioner' s proposed order, it must file a notice of no objection and serve the notice on the petitioner and the state.
The motion must be served on the state, the clerk's legal counsel, and the surety when the surety agent has not joined in or approved the motion.
The Motion to Recall Capias, Set Aside Forfeiture and Reinstate Bond for procedural or due-process grounds must provide the bond power number and surety information and must be served on the state, the clerk 's legal counsel and the surety, if the surety agent has not joined in or approved the motion.
The motion must be served on the state, the clerk's legal counsel, and, when applicable, the surety.
The Motion to Recall Capias, Set Aside Forfeiture and Reinstate Bond for non-procedural or non-due process grounds must provide the bond power number and surety infmmation and must be served on the state and the clerk's legal counsel, together with the surety, if the surety has not previously joined in or approved of the motion.
- Applies to
- Motion to discharge forfeiture before judgment
The petitioner must serve copies of a discharge motion under sections 903.26(5)(a) or (b) on both the state and the clerk's legal counsel.
The petitioner must serve copies of the Motion to Discharge Forfeiture Before Judgment on the state and the clerk's legal counsel.
- Applies to
- Notice of hearing
Copies of the notice of hearing must be served on both the state and the clerk's legal counsel.
A notice of hearing must be filed with the clerk, with service provided to both the state and the clerk's legal counsel.
- Applies to
- Motion to discharge forfeiture before judgment
The petitioner must serve copies of the Motion to Discharge Forfeiture Before Judgment on the state and the clerk's legal counsel.
The petitioner must serve copies of the Motion to Discharge Forfeiture Before Judgment on the state and clerk's legal counsel.
Copies of motions to set aside a final forfeiture judgment or stay execution must be served on the clerk's legal counsel.
The petitioner must serve copies of any Motion to Set Aside Final Judgment of Forfeiture or Motion to Stay Execution of Final Judgment of Forfeiture on the clerk's legal counsel.
The required notice of hearing must be served on the clerk's legal counsel.
A notice of hearing must be filed with the clerk, with service provided to the clerk's legal counsel.
The remission application and supporting documents must be served on the state and the clerk's legal counsel.
The Application for Remission of Forfeiture and supporting documentation must be served on the state the clerk' s legal counsel.
- Applies to
- Bond cancellation motion
A petitioner seeking bond cancellation under section 903.31 must file a motion and serve it on the state and the clerk's legal counsel.
A petitioner may seek to have a bond canceled under Florida Statutes section 903.31 by filing a motion with the court and serving the same on the state and the clerk's legal counsel.
- Applies to
- Notice of related cases
The petitioner must serve the Notice on all other parties in each related case, the respective presiding division judges, and the Unified Family Court administrative judge.
The petitioner must serve the Notice on: (a) all other parties in each of the related cases; (b) the respective presiding division judges; and (c) the administrative judge of the Unified Family Court.
A post-judgment family law matter must be served on all parties when filed.
Contemporaneous with the filing of any post-judgment family law matter, the party filing the matter must file and serve on all parties either (1) a Motion for Referral to General Magistrate, or (2) an Objection to Referral to General Magistrate.
- Applies to
- Notice of recusal
A Notice of Recusal must be served on all parties, filed with the clerk, and brought to the presiding judge's attention.
If a general magistrate or child support enforcement hearing officer determines it is necessary to disqualify himself or herself from a proceeding, the general magistrate or hearing officer will serve a Notice of Recusal on all parties, have the Notice filed with the clerk, and arrange to have the Notice brought to the attention of the presiding judge.
- Applies to
- Motion to disqualify
A motion to disqualify the general magistrate or hearing officer must be filed with the clerk and served on the other party and presiding officer, who must promptly bring it to the presiding judge's attention.
If a party files with the clerk and serves on the other party and on the presiding general magistrate or child support enforcement hearing officer a motion to disqualify the general magistrate or hearing officer, the general magistrate or hearing officer must immediately arrange for the motion to be brought to the attention of the presiding judge.
- Applies to
- Designation of current mailing and email address form
The current-contact form must be served on all parties for each associated case.
the attorney or self-represented litigant must promptly file with the clerk and serve all parties a separate Designation of Current Mailing and E-Mail Address form for each case associated with the attorney or self-represented litigant.
- Applies to
- Documents served by email
- Service
- Electronic service
A self-represented litigant who elects e-mail service must continue using it unless the presiding judge orders otherwise.
If a self-represented litigant decides to serve and receive documents by e mail, the litigant must continue using e-mail service unless otherwise ordered by the presiding judge.
Sworn law enforcement officers may serve the petition, notice of hearing, and applicable risk protection orders, but must follow the Hillsborough County Sheriffs Office’s service and verification procedures.
In accordance with Florida Statutes section 790.401(5), any sworn law enforcement officer in Hillsborough County may effect service of the petition, notice of hearing, and temporary ex parte risk protection order or risk protection order, as applicable. A law enforcement agency effecting service must use service and ===== PAGE 2 ===== verification procedures consistent with those of the Hillsborough County Sheriffs Office.
- Applies to
- Notice of opting out
The Notice of Opting Out must be submitted to the State Attorney no later than arraignment and before any discovery materials are accepted.
Any Notice of Opting Out will be filed and submitted to the State Attorney at or before arraignment and before acceptance of any discovery materials.
- Applies to
- Dcm order
Plaintiff must serve every defendant with the DCM Order when serving the complaint.
NOTE FOR PLAINTIFF: Plaintiff is responsible for serving all Defendants with the DCM Order. The DCM Order requires Plaintiff to do this at the time the complaint is served.
If defendants were not served with the DCM Order when the complaint was filed, counsel should promptly correct the service and document its date and method.
Fix the problem ASAP if you have cases where Defendants were not served with the DCM Order when the complaint was filed. Document when and how Defendants were served.
When submitting a cover letter with a proposed order or judgment, copies must simultaneously be sent to all parties or their attorneys.
At the time the cover letter and proposed order or judgment are submitted to the court, copies must simultaneously be sent to all parties or their attorneys.
An unagreed proposed order or judgment must be served on all other parties and submitted to the judicial assistant by U.S. mail, courier, or hand delivery.
When a proposed order or judgment has not been agreed to, the proposed order or judgment must be served on all other parties and submitted to the judicial assistant by United States Mail, courier delivery service, or hand delivery.
- Applies to
- Proposed order
When submitting the cover letter and proposed order to the court, a simultaneous copy must be sent to all parties, interested persons, or their counsel.
At the time the cover letter and proposed order is submitted to the court, a copy must simultaneously be sent to all parties and interested persons or their counsel.
Juvenile-delinquency petitions, motions, and other relief documents must be filed with the clerk and served under the cited Florida rules.
All detention petitions, delinquency petitions, petitions under chapter 984, Florida Statutes, motions and any other documents seeking relief in a juvenile delinquency action must be filed with the clerk in accordance with Florida Rule of Judicial Administration 2.525 and served in accordance with Rule 2.516.
- Applies to
- Chapter 751 custody petition
An uncontested chapter 751 custody petition must be served on the parents.
A petition to establish, modify, or terminate temporary or concurrent custody filed under chapter 751, Florida Statutes, must be accompanied by a Uniform Child Custody Jurisdiction and Enforcement Act Affidavit ("UCCJEA Affidavit"), Family Law Form 12.902(d) and served on the parents.
- Applies to
- Chapter 751 temporary custody petition
A contested chapter 751 temporary-custody petition must be served on the parents.
A petition to establish, modify, or terminate temporary custody which has been filed under chapter 751, Florida Statutes, must be accompanied by a UCCJEA Affidavit, Family Law Form 12.902(d), and served on the parents.
- Applies to
- Notice of withdrawal of consent
A notice of withdrawal of consent must be served on all interested parties and the court.
If a guardianship of the person for a minor child is established and a parent later withdraws the consent, the parent must file a notarized notice of withdrawal of consent with the clerk and serve the notice on all interested parties and the court.
- Applies to
- Motion
A motion to disqualify the general magistrate must be filed with the clerk and served on the other party and presiding general magistrate, who must promptly bring it to the presiding judge’s attention.
If a party files with the clerk and serves on the other party and on the presiding general magistrate a motion to disqualify the general magistrate, the general magistrate must immediately arrange for the motion to be brought to the attention of the presiding judge.
A copy of the Civil Cover Sheet and Addendum must be served on every party together with the original process.
A copy of the Civil Cover Sheet and Addendum must be served on all parties with the original process.
- Applies to
- Standing temporary order
The petitioner must serve the Standing Temporary Order with the initial process and original petition.
The petitioner must serve a copy of the Standing Temporary Order along with a copy of the initial process and original petition.
- Applies to
- Case management order
For represented petitioners, counsel receives two Case Management Orders and must serve one with the initial process, original petition, and Standing Temporary Order.
If the petitioner is represented by counsel, the clerk will provide petitioner's counsel with two copies of the Case Management Order and petitioner's counsel must serve a copy of the Case Management Order along with a copy of the initial process and original petition and copy of the Standing Temporary Order.
- Applies to
- Case management order
For self-represented petitioners, the Administrative Office of the Courts Case Management Unit serves the Case Management Order on both parties.
If the petitioner is self-represented, the Administrative Office of the Courts Case Management Unit will be responsible for serving a copy of the Case Management Order on both parties.
All pleadings and other documents must be filed under Rule 2.525 and served under Rule 2.516.
All pleadings and other documents must be filed with the clerk in accordance with Florida Rule of General Practice and Judicial Administration 2.525 and served in accordance with Rule 2.516.
Pleadings or motions seeking family-law relief must be served at least five days before the hearing.
All pleadings or motions seeking relief in a family law action must be served on the party or counsel not less than five days prior to the hearing.
- Applies to
- Temporary relief motion
The moving party must serve copies of the listed temporary-relief documents on the opposing party.
Serve a copy of the above documents on the opposing party; and
- Deadline
- 72 hours
- Applies to
- Temporary relief hearing memorandum
Each party must serve a copy of the Temporary Relief Hearing Memorandum on the other parties at least 72 hours before the hearing.
At least seventy-two hours prior to the scheduled temporary relief hearing, the parties will exchange exhibits and each will file and serve a copy of a Temporary Relief Hearing Memorandum using the uniform Temporary Relief Hearing Memorandum that may be accessed at http://www.fljud l3.org/Forms.aspx.
- Applies to
- Emergency motion handling order
Emergency motion handling orders must be served on the parties by facsimile, email, or regular U.S. mail.
All emergency motion handling orders must be served to the parties by facsimile, e-mail, or regular United States mail.
- Applies to
- Pretrial memorandum
The pretrial memorandum must be served at least three days before the pretrial conference.
A pretrial memorandum must be served at least three days prior to the pretrial conference.
- Applies to
- Proposed order
The cover letter and proposed order or judgment must be sent simultaneously to all parties or their attorneys when submitted to the court.
At the time the cover letter and proposed order or judgment is submitted to the court, a copy must simultaneously be sent to all parties or their attorneys.
A motion for disbursement of registry funds must be filed and served on all parties and the clerk's legal counsel.
file and serve the motion on all parties and legal counsel for the clerk.
- Deadline
- 24 hours
- Applies to
- Hearing cancellation notice
- Service
- Email to court
Except for an Initial Pretrial Conference Hearing, a hearing cancellation must be written, electronically filed, and emailed to chambers at least 24 hours before the hearing.
Any hearing cancellation (except an Initial Pretrial Conference Hearing) must be made in writing, e-filed with the Clerk, and emailed to civdivm@fljud13.org at least 24 hours prior to the scheduled hearing.
- Applies to
- Notice of hearing
The moving party must serve the notice of hearing on the required recipients.
Notice of Hearing: A notice of hearing must be filed and served by the moving party, immediately after reserving hearing time.
- Applies to
- Notice of cancellation
After an agreed hearing cancellation is allowed, the moving attorney must immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
If cancellation is allowed and agreed to by both parties, the moving attorney must then also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
- Service
- Electronic service to court
Attorneys and self-represented litigants generally must provide an email address for electronic delivery of signed orders unless excused.
All attorneys and self-represented litigants must provide an e-mail address to receive signed orders electronically, unless excused.
- Service
- Electronic service
Attorneys and self-represented litigants must use Form 2.603 whenever their registered electronic-service email account changes.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
- Applies to
- Notice of hearing
Service of a notice of hearing must occur immediately after hearing time is reserved.
Notice of Hearing: A notice of hearing must be filed and served immediately after reserving hearing time.
- Applies to
- Notice of cancellation
A party cancelling a same-day hearing must immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Counsel/Self represented litigant must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
- Service
- Email to opposing party
Opposing counsel or parties must be copied on every email sent to the division.
If any case has opposing counsel/parties- they MUST be copied on any emails to the division.
- Applies to
- Proposed order
- Service
When a pro se party has no email address associated with the case, the attorney must mail copies of the order to that party.
If a party is pro se and does not have an email address associated with the case, the attorney will be responsible for mailing copies of the Order to pro se parties.
- Applies to
- Emergency motion
- Service
- Email to court
After filing an emergency motion with the clerk, a copy must be emailed to the division and, when applicable, the opposing party.
After Motion is filed with clerk, email the Division and the opposing party, if applicable, a copy of the Emergency Motion to circivdivk@fljud13.org.
- Applies to
- Notice of hearing
All parties must be served immediately after hearing time is reserved.
The scheduling party must file a notice of hearing and serve all parties immediately after reserving hearing time.
If a case remains pending for more than 120 days without a motion, the court will give administrative notice to serve the defendant within 60 days, failing which the claim may be dismissed without prejudice.
Absent a Motion, cases pending for more than 120 days will be noticed administratively to serve within 60 days or the claim will be dismissed without prejudice for failing to timely serve defendant.
- Service
- Electronic service
Attorneys and self-represented litigants must make and receive service by email, generally through the Florida Courts E-Filing Portal, unless excused.
All attorneys and self-represented litigants must make and receive service by e-mail, which is generally through the Florida Courts E-Filing Portal, unless excused.
- Service
- Electronic service
Parties must separately register each entitled email address in JAWS for each case to receive electronically signed orders, judgments, notifications, and court correspondence.
Filing a notice of an email address through the Portal does not input the email address into the JAWS for purposes of receiving electronically signed orders, judgments, JAWS notifications, or email correspondence from the Court. Parties must register their email address on JAWS for each individual case and for each individual attorney or party entitled to service.
- Applies to
- Notice of hearing
A notice of hearing must be served immediately after hearing time is reserved.
A notice of hearing must be filed and served immediately after reserving hearing time.
Pretrial motions should be filed and served on opposing counsel at least 14 days before the hearing.
Filing: Unless otherwise approved by the Court or waived by opposing Counsel, all pretrial motions should be filed and served upon opposing counsel at least Fourteen (14) days prior to the hearing date.
- Service
- Electronic service to all parties
Every email sent to the judicial office must copy all parties unless an ex parte communication is authorized by law.
All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is ===== PAGE 2 ===== authorized by law.
- Applies to
- Notice of hearing
The notice of hearing must be served immediately after hearing time is reserved.
• Notice of Hearing: A notice of hearing must be filed and served immediately after reserving hearing time.
- Applies to
- Notice of cancellation
Counsel or a self-represented litigant canceling a hearing must immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Counsel/Self represented litigant must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
- Applies to
- Case law
If submitted materials contain highlighting, identical copies must be provided to all other parties before the hearing.
If the materials submitted to the court has any highlighting, identical copies must be provided to all other parties in advance of the hearing.
Identical copies of highlighted hearing materials must be provided to all other parties before the hearing.
If the materials submitted to the court have any highlighting, identical copies must be provided to all other parties in advance of the hearing.
The requesting attorney or self-represented litigant must immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Counsel/Self represented litigant must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
- Applies to
- Case law materials
If submitted materials contain highlighting, identical copies must be provided to every other party before the hearing.
If the matierals submitted to the court has any highlighting, identical copies must be provided to all other parties in advance of the hearing.
- Applies to
- Proposed order
- Service
If a pro se party has no email address associated with the case, the attorney must mail copies of the order to that party.
If a party is pro se and does not have an e-mail address associated with the case, the attorney will be responsible for mailing copies of the order to pro se parties.
- Applies to
- Proposed order
- Service
- Mail to opposing party
When a pro se party has no case-associated email address, the attorney must mail the order to that party.
If a party is pro se and does not have an email address associated with the case, the attorney will be responsible for mailing copies of the order to pro se parties.
- Service
- Electronic service
Each attorney or party entitled to service must register the individual case email address in JAWS; notice through the Portal alone is insufficient.
Filing a notice of an email address through the Portal does not input the email address into the JAWS for purposes of receiving electronically signed orders and judgments, JAWS notifications or email correspondence from the court. Parties must register email addresses on JAWS for each individual case and for each individual attorney or party entitled to service.”
- Applies to
- Motion
Copies of every asbestos motion and notice of hearing must be delivered to the Asbestos Motion Calendar Coordinator by email, U.S. mail, fax, or hand delivery.
Copies of all motions and notices of hearing must be delivered via e-mail, U.S. mail, fax, or hand delivery to the Asbestos Motion Calendar Coordinator (Coordinator) whose contact information is:
The party responsible for submitting an order must circulate it to all parties within seven calendar days after the hearing and make a concerted effort to agree on its language.
The party directed to submit the order must circulate the order with all parties within seven (7) calendar days of the hearing and make a concerted effort to agree on proposed language
- Applies to
- Notice of hearing
The moving party must serve the notice of hearing immediately after reserving hearing time.
A notice of hearing must be filed and served immediately after reserving hearing time by the moving party.
A copy of the filed probation motion must be sent to the Probation Officer, the State Attorney, and the Judge.
A copy of the filed motion must be sent to the Probation Officer, the State Attorney and the Judge.
- Applies to
- Bond motion
- Service
- Email to opposing party
A written bond-reduction motion must be filed with the clerk and emailed to opposing counsel.
A written motion for bond reduction shall be filed with the Clerk of Court and emailed to opposing counsel.
- Applies to
- Competency evaluation motion
- Service
An unopposed motion requesting appointment of a competency evaluator must be filed with the clerk and copied to the judicial assistant by email.
All motions in which a party is requesting the Court to appoint a doctor for a court-ordered forensic competency evaluation, for which there is no objection, shall be filed with the Clerk of Court and a copy emailed to the Judicial Assistant at felonydivi@fljud13.org.
- Deadline
- 48 hours
- Applies to
- Exhibits
- Service
Hearing exhibits must be emailed to the judicial assistant and deputy clerk and provided to opposing counsel at least 48 hours before the hearing.
Exhibits: All exhibits that may be introduced at hearings must be emailed to the Judicial Assistant through the division email (felonydivi@fljud13.org) and to the Deputy Clerk (contact Judicial Assistant for email address) and provided to opposing counsel no less than 48 hours before the scheduled hearing.
- Applies to
- Notice of hearing
- Service
The requesting party must file a Notice of Hearing, serve opposing counsel, and email a copy to the judicial assistant.
The party requesting the hearing shall file a “Notice of Hearing” with the Clerk of Court, serving a copy to opposing counsel as well as emailing a copy of the Notice of Hearing to the Judicial Assistant at felonydivi@fljud13.org.
- Applies to
- Pti address verification form
The signed PTI Address Verification Form must be filed and served on the State when the parties have agreed to PTI relief.
If the State and Counsel for Defendant have reached an agreement for PTI, defense counsel shall file the signed PTI Address Verification Form and serve a copy on the State.
- Applies to
- Pti reporting instructions
Defense counsel must provide the PTI reporting instructions to the defendant.
Finally, defense counsel shall provide the PTI reporting Instructions to Defendant.
- Applies to
- Jury instructions
- Service
- Email to opposing party
The State must email proposed jury instructions to the judicial assistant and copy opposing counsel.
The State shall email proposed jury instructions to the Judicial Assistant at the division email no later than 8:00 a.m. on the Monday of the week of trial, being sure to copy opposing counsel.
- Applies to
- Witness list
- Service
- Email to all parties
Both parties must email the witness list to each other, the court, and deputy clerk and file it through the E-Portal with the jury instructions.
At the same time jury instructions are submitted, counsel for the State and Defendant shall provide each other, the Court, and the Deputy Clerk via email and shall file with the Clerk of Court via the E-portal, a list of the names and addresses of all witnesses who are expected to testify at Defendant’s trial (preferably, in the numerical order in which they are to be called.)
- Applies to
- Exhibit list
- Service
- Email to all parties
At or before jury selection, both parties must email the exhibit list to each other, the court, and deputy clerk and file it through the E-Portal.
At or before jury selection, counsel for the State and Defendant shall provide each other, the Court, and the Deputy Clerk via email and shall file with the Clerk of Court via the E-portal, an Exhibit List with exhibits numbered that correspond to all exhibits that have and are to be marked and introduced into trial.
A party who set a hearing may cancel it by written notice to the Judicial Assistant and service on opposing counsel and any self-represented litigant.
The party who set a hearing may cancel a hearing by notifying the Judicial Assistant in writing and serving opposing counsel and any self-represented litigant.
- Service
- Email to all parties
All parties must be copied on judicial-office emails unless law authorizes an ex parte communication.
All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
- Service
- Email to all parties
A hearing request email must copy opposing counsel and any self-represented litigant.
Hearings must be requested by e-mail at FelonyDivD@fljud13.org copying opposing counsel and any self-represented litigant, to coordinate the scheduling of the hearing.
- Applies to
- Notice of hearing
The moving party must file and serve a notice of hearing immediately after reserving hearing time.
A notice of hearing must be filed and served immediately after reserving hearing time by the moving party.
- Applies to
- Notice of cancellation
A notice of cancellation must be filed and served immediately on opposing counsel and any self-represented litigant.
Cancelling Hearings: You must cancel hearings by notifying the judicial assistant immediately. You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
- Service
- Other
A copy of the filed probation motion must be sent to the Probation Officer, State Attorney, and Judge.
A copy of the filed motion must be sent to the Probation Officer, the State Attorney and the Judge.
- Service
- Email to all parties
A request or message sent to the judicial assistant by email must copy all other parties.
Please email the JA at gencivdivd@fljud13.org and copy all other parties with your request or message.
A notice of hearing must be served immediately after hearing time is reserved.
Notice of Hearing: A notice of hearing must be filed and served immediately after reserving hearing time.
When a hearing is canceled on the day it is set, counsel or a self-represented litigant must immediately serve a notice of cancellation on opposing counsel and any self-represented litigant.
If the hearing is cancelled the same day it is scheduled to be heard, the party must also notify the judicial assistant. Counsel/Self represented litigant must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
- Applies to
- Order
The attorney must provide a copy of the electronically signed order to each pro se party.
It is the responsibility of the attorney to provide copy of electronically signed Order to any pro se parties.
- Applies to
- Order
- Service
If a pro se party has no email address associated with the case, the attorney must mail that party a copy of the order.
If a party is pro se and does not have an email address associated with the case, the attorney will be responsible for mailing copy of the Order to pro se party.
- Service
- Email to opposing party
The opposing party or attorney must receive a copy of the email requesting a hearing longer than 30 minutes.
If more than 30 minutes is needed, please email JA at wingattm@fljud13.org and copy opposing party or attorney.
- Applies to
- Case law authorities
The cited case-law authorities may be submitted by hand delivery, email, or mail to Division W with the case number.
You can hand deliver, email or mail to East Circuit Probate Division W and please put the case number.
- Service
- Email to opposing party
Opposing counsel or parties must be copied on every email sent to the division judicial assistant.
If any case has opposing counsel/parties, they MUST be copied on any emails to the division JA.
- Applies to
- Notice of hearing
- Service
A copy of the notice of hearing must be emailed to the judicial assistant.
Please email copy of Notice of Hearing to JA at wingattm@fljud13.org.
- Applies to
- Order
- Service
- Electronic service to all parties
Each party or attorney must have an email address on file with the court to receive electronic service of the order.
All parties or attorneys must have an email address on file with the Court for service of the order.
- Applies to
- Notice of hearing
An attorney-filed Notice of Hearing must be served on opposing counsel or the self-represented party in accordance with applicable procedural rules.
Attorneys must file a Notice of Hearing with the Clerk’s Office and serve notice upon opposing counsel or a self-represented party in accordance with the applicable rules of procedure.
- Applies to
- Motion
Cross-noticing or piggybacking a motion may occur only with timely notice to the parties and court.
There will be no cross noticing on hearing time or “piggybacking” one motion upon a previously scheduled motion without timely notice to the parties and the Court.
- Applies to
- Motion
All parties must be served with the filed motion or related documents.
Parties on the case will need to be served with the filed motion or documents.
- Deadline
- 2 business days
- Applies to
- Temporary relief hearing memorandum
At least two business days before the hearing, the moving party must serve all parties and deliver a copy of the temporary-relief hearing memorandum to the judge.
At least two (2) business days prior to the scheduled Hearing, the moving party shall file the original Temporary Relief Hearing Memorandum with the Clerk of the Court and serve a copy on all parties, as well as deliver a copy to the Judge.
- Service
- Mail to opposing party
When a self-represented party has no email address associated with the case, the person filing the proposed order through the E-Filing Portal must mail a copy to that party.
if one of the parties to the case is representing themselves and does not have an email address associated with the case, the individual submitting the Proposed Order through the E-Filing Portal must send a copy of the Proposed Order to the party that is self-represented and without an email address via mail.
- Deadline
- 3 business days
- Applies to
- Pretrial memorandum
- Service
- Electronic service to all parties
Each party must electronically serve its pretrial memorandum on the other party at least three business days before the pretrial conference.
NOTE: A Pre-Trial Memorandum SHALL be electronically filed and served on each party by the other party, as well as a copy of both delivered to the Judge, at least three (3) business days prior to the Pre-Trial Conference.
- Applies to
- Notice of hearing
A notice of hearing must be filed and served immediately after hearing time is reserved.
A notice of hearing must be filed and served immediately after reserving hearing time.
- Applies to
- Hearing materials
If submitted hearing materials contain highlighting, identical copies must be provided to all other parties before the hearing.
If the matierals submitted to the court has any highlighting, identical copies must be provided to all other parties in advance of the hearing.
- Applies to
- Notice of cancellation
The requesting counsel or self-represented litigant must immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Counsel/Self represented litigant must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
- Applies to
- Order
- Service
When a pro se party has no e-mail address associated with the case, the attorney must mail the order to that party.
If a party is pro se and does not have an e-mail address associated with the case, the attorney will be responsible for mailing copies of the order to pro se parties.
- Deadline
- 14 calendar days
- Service
All motions must be filed and served on opposing counsel at least 14 days before the hearing.
ALL MOTIONS MUST FILED AND SERVED UPON OPPOSING COUNSEL AT LEAST 14 DAYS PRIOR TO THE HEARING DATE.
- Service
- Electronic service to all parties
Any email to the court must include the opposing party.
PARTIES EMAILING THE COURT MUST INCLUDE OPPOSING PARTY AT ALL TIMES.
- Applies to
- Order
- Service
When a pro se party has no email address associated with the case, the attorney must mail that party a copy of the order.
If a party is pro se and does not have an email address associated with the case, the attorney will be responsible for mailing copy of the Order to pro se party.
- Applies to
- Notice of hearing
A notice of hearing must be served immediately after hearing time is reserved.
A notice of hearing must be filed and served immediately after reserving hearing time.
- Applies to
- Notice of cancellation
A notice of cancellation must be immediately served on opposing counsel and any self-represented litigant.
• Cancelling Hearings: You must cancel hearings by notifying the judicial assistant immediately. You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
- Deadline
- 24 hours
- Applies to
- State response
- Service
The State's written response to a bond-reduction motion must be filed and emailed to the Court and opposing counsel within 24 hours.
A copy of said response by the State shall be filed, and emailed to the Court and opposing counsel within 24 hours.
- Applies to
- Proposed order
- Service
When a pro se party has no email address associated with the case, the attorney must mail the party copies of the order.
If a party is pro se and does not have an email address associated with the case, the attorney will be responsible for mailing copies of the Order to pro se parties.
- Service
- Email to all parties
All parties must be copied on emails sent to the judicial office unless an ex parte communication is authorized by law.
All parties must be copied on any e-mail directed to the judicial office, unless an ex parte communication is authorized by law.
- Applies to
- Early termination or modification of probation motion
The Probation Officer must be notified before filing a motion to terminate or modify probation.
Please make sure the Probation Officer is aware of your request before filing a Motion to Early Terminate / Modify Probation.
- Applies to
- Early termination or modification of probation motion
A copy of the filed probation motion must be sent to the Probation Officer, State Attorney, and Judge.
A copy of the filed motion must be sent to the Probation Officer, the State Attorney and the Judge.
- Applies to
- Early termination or modification of probation motion
- Service
The probation motion must be mailed or emailed to the Judicial Assistant, while the original is filed with the Clerk's Office.
A copy of the motion shall be mailed or forwarded via email to the JA at Maya.delconte@fljud13.org@fljud13.org, while the original motion is filed with the Clerk’s Office.
- Deadline
- 24 hours
- Applies to
- Bond motion response
- Service
- Email to court
After a bond-reduction motion reaches the Judicial Assistant, the State must file its written response and email copies to the court and opposing counsel within 24 hours.
Once said motion has been filed and received by the Judicial Assistant, the Court will direct the State to file a written response with the Clerk of Court. A copy of said response by the State shall be filed, and emailed to the Court and opposing counsel within 24 hours.
- Applies to
- Notice of hearing
- Service
- Email to court
The requesting party must file a Notice of Hearing and send copies to opposing counsel and the court.
The party requesting the hearing shall file a Notice of Hearing with the Clerk of Court, sending a copy to opposing counsel as well to the Court via the felonydivf@fljud13.org email address.
- Applies to
- Jury instructions
- Service
- Email to court
The proposed jury-instruction package must be emailed to the court and opposing counsel.
Jury Instructions: The Friday before jury selection, Counsel for State/Defense shall submit all proposed jury instructions, applicable lesser included offenses, any enhancement instructions and proposed verdict form, and any specially requested instructions to the Court and opposing counsel via email in WORD format, Times New Roman, 12 font.
- Applies to
- Notice of hearing
A copy of the Notice of Hearing must be mailed or emailed to chambers at civdivo@fljud13.org.
After obtaining a hearing time either through JAWS or the Judicial Assistant, a Notice of Hearing must be e-filed with the Clerk of Court and a copy mailed or emailed to chambers at civdivo@fljud13.org.
- Deadline
- 3 business days
- Applies to
- Exhibits
Exhibits must be premarked and provided to all parties at least three business days before the evidentiary hearing or trial.
Exhibits shall be premarked and provided to all parties three business days prior to the evidentiary hearing or trial.
- Applies to
- Witness list
Witness lists must be provided to all parties, with a copy to the Court, five days before trial.
All witness lists shall be provided to all parties and a copy to the Court five days prior to trial.
- Applies to
- Notice of cancellation
- Service
A hearing cancellation requires filing a notice, removing the hearing from JAWS, providing a courtesy copy to all parties, and emailing a courtesy copy to the Judicial Assistant.
Hearing may be cancelled, by the scheduling party, by filing a notice of cancellation and cancel/remove the hearing from JAWS; providing a courtesy copy of the notice of cancellation to all parties; and email a courtesy copy to the judicial assistant at civdivp@fljud13.org.
- Service
- Email to all parties
When an attorney files an emergency motion, all parties must be copied.
Attorneys shall file the motion, provide a courtesy copy to Judicial chambers via email, and copy all parties.
Opposing counsel must be served with the specified pretrial motions at least 10 days before the hearing.
All pretrial motions to suppress, motions in limine requiring evidentiary hearings, and motions to exclude shall be filed and served upon opposing counsel at least 10 days prior to the hearing date.
- Applies to
- Notice of hearing
The moving party must serve the Notice of Hearing immediately after reserving hearing time.
The Notice of Hearing must be filed by the moving party and served immediately after reserving hearing time.
- Applies to
- Notice of cancellation
A hearing cancellation must be communicated immediately to the judicial assistant, and a notice of cancellation must be immediately filed and served on opposing counsel and any self-represented litigant.
You must cancel hearings by notifying the judicial assistant immediately. You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
- Applies to
- Motion
A copy of a filed probation termination or modification motion must be sent to the probation officer, state attorney, and judge.
A copy of the filed motion must be sent to the Probation Officer, the State Attorney and the Judge.
- Applies to
- Notice of cancellation
A party canceling a hearing must immediately notify the Judicial Assistant and immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
Parties must cancel hearings by notifying the judicial assistant immediately. Parties must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant
- Applies to
- Probation motion
The Probation Officer must be notified of a request before filing a motion to terminate or modify probation.
Please make sure the Probation Officer is aware of your request before filing a Motion to Early Terminate / Modify Probation.
- Applies to
- Probation motion
A copy of a filed probation motion must be sent to the Probation Officer, State Attorney, and Judge.
A copy of the filed motion must be sent to the Probation Officer, the State Attorney and the Judge.
- Applies to
- Probation motion
The original probation motion must be filed with the Clerk, and a copy must be mailed or emailed to the Judicial Assistant.
A copy of the motion shall be mailed or forwarded via email to the JA at felonyDiv3@fljud13.org, while the original motion is filed with the Clerk’s Office.
- Service
- Mail to opposing party
When one party is unrepresented, counsel must mail a hard copy of the signed order to the self-represented party within five calendar days after receiving the electronic order.
If a party is not represented by counsel, counsel shall mail a hard copy of any signed order to the opposing, self-represented party within five (5) calendar days of receiving the signed, electronic order.
- Service
- Electronic service to all parties
Every party must be copied on email sent to the Judicial Office unless law authorizes an ex parte communication.
All parties must be copied on any e-mail directed to the Judicial Office, unless an ex parte communication is authorized by law.
- Applies to
- Vop evidentiary hearing documents
- Service
- Email to opposing party
For VOP evidentiary-hearing submissions, notice and copies must be emailed to opposing counsel.
Notice and copies should also be emailed to opposing counsel and to the Court.
- Deadline
- 4 business days
- Applies to
- Vop affidavit
Updates to a VOP affidavit concerning completed conditions must be provided to probation at least four business days before the hearing.
Any updates to the VOP affidavit regarding completed conditions must be provided to probation at least four business days prior to the date of the scheduled hearing.
An unspecified document must be served upon opposing counsel at least 14 days before the hearing.
and served upon opposing counsel at least 14 days prior to the hearing date.
The Notice of Hearing must be served immediately after the Judicial Assistant confirms the hearing date.
When date is agreed to and the JA responds to the email with a date, you must file and serve your Notice of Hearing IMMEDIATELY.
- Applies to
- Temporary relief hearing memorandum
- Service
A certificate of service must certify that a true and correct copy of the temporary relief hearing memorandum was served by U.S. Mail.
I HEREBY CERTIFY that a true and correct copy of the foregoing has been furnished by U. S. Mail this _____ day of ________________________, 20___ to ____________________________________________________
- Applies to
- Proposed order
- Service
When a pro se party has no email address associated with the case, the attorney must mail the order to that party.
If a party is pro se and does not have an email address associated with the case, the attorney will be responsible for mailing copies of the Order to pro se parties.
- Applies to
- Proposed order
The attorney is responsible for providing copies of an order to a pro se party that has no email address associated with the case.
If a Pro Se party does not have an email address associated with the case, the attorney will be responsible for providing copies of the Order to Pro Se parties.
- Applies to
- Case email registration
- Service
Each attorney or party entitled to service must have an email address registered in JAWS for each individual case.
Parties must register email addresses on JAWS for each individual case and for each individual attorney or party entitled to service.
- Service
- Electronic service
Attorneys and self-represented litigants must keep current email addresses for electronic service unless excused.
Attorneys and self-represented litigants must maintain current e-mail addresses for electronic service unless excused.
- Service
- Electronic service
An unrepresented litigant must designate an email address with the clerk for document service unless excused under Rule 2.516(b)(1)(D).
Unless you are excused under rule 2.516(b)(1)(D), you must designate your email address with the clerk for service of documents.
After permission is granted, the requesting party must file an amended hearing notice and serve a copy on every other party or attorney.
If the court grants permission, file an amended notice of hearing and serve a copy on all other parties or attorneys.
The cancellation notice must be served immediately on opposing counsel and any self-represented litigant.
The party requesting the cancellation must also immediately file and serve a notice of cancellation on opposing counsel and any self- represented litigant.
- Applies to
- Proposed order
The attorney must provide an electronically signed order to any pro se party.
It is the responsibility of the attorney to provide copy of electronically signed Order to any pro se parties.
- Applies to
- Proposed order
- Service
If a pro se party has no email address associated with the case, the attorney must mail the party a copy of the order.
If a party is pro se and does not have an email address associated with the case, the attorney will be responsible for mailing copy of the Order to pro se party.
A hearing cancellation requires immediate notice to the judicial assistant and immediate filing and service of a cancellation notice on opposing counsel and any self-represented litigant.
Cancelling Hearings: You must cancel hearings by notifying the judicial assistant immediately. You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
- Applies to
- Motion
All motions must be served on opposing counsel at least 14 days before the hearing.
ALL MOTIONS MUST FILED AND SERVED UPON OPPOSING COUNSEL AT LEAST 14 DAYS PRIOR TO THE HEARING DATE.
- Applies to
- Probation motion
A copy of a filed probation motion must be sent to the probation officer, the State Attorney, and the Judge.
A copy of the filed motion must be sent to the Probation Officer, the State Attorney and the Judge.
- Service
- Electronic service
Attorneys and self-represented litigants must update their electronic-service contact information using Form 2.603 whenever their registered email account changes.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the email account registered for electronic service.
- Applies to
- Notice of hearing
Every notice of hearing must be filed, served on all parties, and include the required ADA notification.
Notice of Hearing: All notices of hearing must be filed, served on all parties, and contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Deadline
- 72 hours
- Applies to
- Temporary relief hearing memorandum
At least 72 hours before the hearing, the moving party must serve a Temporary Relief Hearing Memorandum on every party and the judge.
At least 72 hours prior to the temporary relief hearing, the moving party will file an original and serve a copy on all parties, including the Judge, a Temporary Relief Hearing Memorandum.
- Applies to
- Notice of hearing
A Notice of Hearing may be filed and served only after the Court confirms the hearing date or the other party fails to respond under the stated unilateral-setting procedure.
Only after the Court confirms the hearing date in the email, or if there has been no response from the other party pursuant to the above regarding the unilateral setting of a hearing, will the requesting party file and serve a Notice of Hearing.
- Applies to
- Notice of hearing
Attorneys must file a Notice of Hearing with the Clerk’s Office and serve notice on opposing counsel or a self-represented party.
Attorneys must file a Notice of Hearing with the Clerk’s Office and serve notice upon opposing counsel or a self-represented party in accordance with the applicable rules of procedure.
- Applies to
- Motion
Parties must be served with the filed motion or documents.
Parties on the case will need to be served with the filed motion or documents.
- Deadline
- 3 business days
- Applies to
- Pretrial memo
- Service
- Electronic service to opposing party
Each party must serve its pretrial memorandum on the other party at least three business days before the pretrial conference.
A Pre-Trial Memorandum SHALL be electronically filed and served on each party by the other party, as well as a copy of both delivered to the Judge, at least three (3) business days prior to the Pre-Trial Conference.
- Service
- Electronic service
Parties must have an email address on file for electronic service of the order; a party without one must receive conforming hard copies and stamped envelopes with the proposed order.
All parties or attorneys must have an email address on file with the court for service of the order. If a party does not have an email address on file the proposed order must be submitted in hard copy to the court with conforming copies and stamped envelopes.
Every document provided to the court must also be provided to all other parties.
A copy of any document provided to the Court shall also be provided to all other Parties.
- Deadline
- 3 business days
- Service
- Electronic service to all parties
Each party must serve the other party with the pretrial memorandum and email a copy to the judge at least three business days before the conference.
NOTE: A Pre-Trial Memorandum SHALL be electronically filed and served on each party by the other party, as well as a copy of both emailed to the Judge, at least three (3) business days prior to the Pre-Trial Conference.
- Service
- Court service to all parties
After obtaining a hearing time, the clerk must notify all necessary parties.
After obtaining a hearing time, the clerk will notify all necessary parties.
- Applies to
- Complaint response
A defendant must serve a response to the plaintiff's complaint within twenty days after service.
A defendant must serve a response within twenty days of the date of service of a plaintiffs complaint.
- Applies to
- Discovery response
When discovery is served with the complaint, the defendant must serve its discovery response within forty-five days after service of the complaint.
If a plaintiff serves a discovery request upon a defendant contemporaneously with the plaintiffs complaint, the defendant must serve its response to the discovery within forty-five days of the date of service of the plaintiffs complaint.
- Applies to
- Post judgment motion
Post-judgment contempt motions and related hearing notices may be served under Florida Rule of General Practice and Judicial Administration 2.516.
All post-judgment motions for contempt and related notices of hearing may be served in accordance with Florida Rule of General Practice and Judicial Administration 2.516.
- Service
- Personal service
A sworn Hillsborough County law enforcement officer may serve the petition, financial affidavit, notice of hearing, and applicable temporary ex parte injunction within the officer's jurisdiction.
In accordance with Florida Statutes section 825.1035, any sworn law enforcement officer in Hillsborough County may effect service within their jurisdiction of the petition, financial affidavit, notice of hearing, and any temporary ex parte injunction, as applicable.
- Service
- Personal service
A law enforcement officer serving under Florida Statutes section 825.1035 must follow service and verification procedures consistent with those used by the sheriff.
A law enforcement officer performing service under this statutory provision must use service and verification procedures consistent with those of the sheriff.
- Applies to
- Notice request
A person requesting notice must provide a copy of the request to the clerk for forwarding to the guardian's attorney or, when unrepresented, the guardian.
Any person filing a request for notice must also provide a copy of the request to the clerk for forwarding to the guardian's attorney or the guardian, if not represented by counsel.
- Applies to
- Subsequent pleadings and papers
While remaining an interested person, the requester must receive notice of later proceedings and copies of subsequent pleadings and papers from the movant.
Thereafter, the interested person must receive notice of further proceedings and must receive copies of subsequent pleadings and papers by the movant as long as such person remains an interested person.
- Applies to
- Notice of hearing
A notice of hearing must be filed with the clerk and served on both the state and the clerk's legal counsel.
A notice of hearing must be filed with the clerk, with service provided to both the state and the clerk' s legal counsel.
If a filer does not comply with the contact-information update requirement, courts, the clerk, and other parties may rely on the contact information in the most recent filed document.
If attorneys and self-represented litigants who experience a change of mailing address , telephone number , or e-mail address , or any combination of these , do not comply with section 2 of this administrative order , the courts , clerk and other parties have a right to rely on the contact information appearing in the most recent document filed in a court file.
- Applies to
- Order of referral
- Service
- Mail to all parties
The Program must provide the clerk with the original Order of Referral and mail a copy to each party or the party's counsel of record.
The Program will provide the Clerk of the Circuit Court, County Civil Division ("clerk") with the original Order of Referral and mail copies of the Order of Referral to each party or party's counsel of record.
The five-day service requirement may be waived for pleadings or motions requesting emergency relief if the presiding judge finds emergency status.
Pleadings or motions requesting emergency relief may be exempt from this five-day service requirement upon a finding of emergency status by the judge before whom such motion or pleading is to be heard.
Cross-noticing a hearing time or piggybacking one motion onto a previously scheduled motion requires timely notice to the parties and the court.
There will be no cross-noticing on hearing time or "piggybacking" one motion upon a previously scheduled motion without timely notice to the parties and the court.
If submitted hearing materials contain highlighting, identical copies must be provided to all other parties before the hearing.
If the matierals submitted to the court has any highlighting, identical copies must be provided to all other parties in advance of the hearing.
- Applies to
- Case law authority
Case-law submissions may be hand-delivered or mailed to Probate Division A and must include the case number.
You can hand deliver or mail to Probate Division A and please put the case number.
- Applies to
- Brief
- Service
Briefs with embedded authorities may be emailed to the division at least two business days before the hearing.
If you have the capability to submit your briefs with embedded cases, you may email that to the Division at circivdivk@fljud13.org at least two business days prior to the scheduled hearing.
- Applies to
- Hearing materials
Identical copies of highlighted materials submitted to the court must be provided to all other parties before the hearing.
• If the materials submitted to the court has any highlighting, identical copies must be provided to all other parties in advance of the hearing.
- Applies to
- Order
- Service
When a pro se party has no email address associated with the case, the attorney must mail the order to that party.
If a party is pro se and does not have an email address associated with the case, the attorney will be responsible for mailing a copy of the Order to pro se party.
- Service
- Mail to agency
A copy of the motion may be mailed or emailed to the JA, while the original motion is filed with the Clerk’s Office.
A copy of the motion shall be mailed or forwarded via email to the JA at deborah.sabella@fljud13.org, while the original motion is filed with the Clerk’s Office.
- Service
- Email to all parties
All other parties must be copied on emails sent to the judicial assistant.
Please email the JAat juvdepdivb@fljud13.org or juvdivj@fljud13.org and copy all other parties withyour request or message. The JA will respond as efficiently as possible.
Identical copies of highlighted hearing materials must be provided to all other parties before the hearing.
If the materials submitted to the court has any highlighting, identical copies must be provided to all other parties in advance of the hearing.
- Applies to
- Proposed order
- Service
- Mail to court
A party without an email address on file must receive the proposed order by hard copy submitted with confirming copies and stamped envelopes.
If a party does not have an email address on file, the proposed order must be submitted in hard copy to the Court with confirming copies and stamped envelopes.
- Applies to
- Executed order
- Service
A copy of the executed order must be emailed or mailed to each pro se party.
Please also email/mail each Pro Se Party a copy of the executed order.
- Service
- Email to all parties
A hearing-request email should be sent as a courtesy copy to all related case parties.
The email request should be shared as a courtesy copy to all related parties on the case.
Counsel must diligently pursue discovery and promptly notify opposing counsel of outstanding discovery requests.
Counsel shall act diligently to obtain the discovery sought and shall promptly notify opposing counsel of any outstanding discovery request.
Opposing counsel must be notified promptly whenever the case status changes.
Please notify opposing counsel as soon as there is a change in the status of your case.
- Applies to
- Case email registration
- Service
Parties must associate their email addresses with the case in JAWS and select recipients for rejection notices.
Parties must ensure their email addresses are associated to the case in JAWS AND have selected recipients for rejections.
- Applies to
- Notice of hearing
- Service
Opposing counsel or parties must be copied on division emails, and a copy of the Notice of Hearing must be emailed to the judicial assistant.
If any case has opposing counsel/parties, they MUST be copied on any emails to the division JA. Please email copy of Notice of Hearing to JA at snelljd@fljud13.org.
Copies of documents provided to the judge must also be provided to all parties in the case.
copies of any documents provided to the Judge must be provided to all parties to the case
- Service
- Electronic service
The JAWS association requirement facilitates electronic service on all parties when motions and briefs are filed and orders are entered.
Attorneys appearing in appeals pending in the circuit court are required to associate themselves with the appeal on the Judicial Automated Workflow System (JAWS) so that as motions and briefs are filed and orders are entered all parties are served electronically.
- Service
- Electronic service
The e-portal allows filers to select recipients for electronic service.
5. Make Electronic Service choices a. Check off the boxes of those that you wish to send electronic service to.
- Service
- Electronic service to all parties
Self-represented litigants may, but are not required to, provide an e-mail address to the clerk and all parties.
Self-represented litigants are allowed but not required to provide the clerk and all parties with an e-mail address.
Any sworn law enforcement officer in Hillsborough County may serve petitions and temporary injunctions involving domestic violence, repeat violence, sexual violence, dating violence, or stalking.
In accordance with Florida Statutes sections 741.30(8)(a)l. and 784.046(8)(a)l., any sworn law enforcement officer in Hillsborough County may serve petitions and temporary injunctions for protection against domestic violence, repeat violence, sexual violence, dating violence, and stalking.
What rule applies to e-service in Thirteenth Judicial Circuit of Florida, Hillsborough County?
The rule addresses service method, recipient, or timing requirements. Details: method: e-service. Parties must have an email address on file for electronic service of the order; a party without one must receive conforming hard copies and stamped envelopes with the proposed order.
What rule applies to serving all parties in Thirteenth Judicial Circuit of Florida, Hillsborough County?
The rule addresses service method, recipient, or timing requirements. Details: recipient: all parties. Every document provided to the court must also be provided to all other parties.
What rule applies to e-service for all parties in Thirteenth Judicial Circuit of Florida, Hillsborough County?
The rule addresses service method, recipient, or timing requirements. Details: method: e-service, recipient: all parties, timing: 3 business days before hearing. Each party must serve the other party with the pretrial memorandum and email a copy to the judge at least three business days before the conference.
What rule applies to service for proposed order in Thirteenth Judicial Circuit of Florida, Hillsborough County?
The rule addresses service method, recipient, or timing requirements. Details: method: service by mail. When a pro se party has no email address associated with the case, the attorney must mail copies of the order to that party.
What rule applies to service for emergency motion in Thirteenth Judicial Circuit of Florida, Hillsborough County?
The rule addresses service method, recipient, or timing requirements. Details: method: service by email, recipient: the court. After filing an emergency motion with the clerk, a copy must be emailed to the division and, when applicable, the opposing party.
What rule applies to service for order in Thirteenth Judicial Circuit of Florida, Hillsborough County?
The rule addresses service method, recipient, or timing requirements. Details: method: service by mail. When a pro se party has no email address associated with the case, the attorney must mail that party a copy of the order.
Related categories
Back to all rules for this courtPage & Word Limits
Maximum page counts and word limits for motions, briefs, and other filings by judge.
Courtesy Copy Requirements
When and how to deliver courtesy copies to chambers, including triggers, timing, and formatting.
Electronic Filing Rules
Electronic filing requirements, permitted filing channels, EFSP portals, and exceptions.
Filing Timing and Cure Windows
Filing cutoffs, deemed-filed rules, rejection handling, cure periods, and outage procedures.