Thirteenth Judicial Circuit of Florida, Hillsborough County Document Filing Requirements
808 rules from official source documents
Required elements, certificates, and structural requirements for court documents. This page is scoped to Thirteenth Judicial Circuit of Florida, Hillsborough County; use the court rules overview to switch categories without leaving this court.
- Applies to
- Eligible cases for destruction listing
The public destruction listing must notify the public that objections to destruction must be filed in writing with the clerk.
The listing must contain notice to the public that any person seeking to object to the destruction of any civil court record or exhibit described in the listing must file such objection with the clerk in writing.
- Applies to
- Clerk affidavit
After the 30-day posting period expires, the clerk must file an affidavit confirming that the eligible-cases listing was publicly posted.
Upon expiration of the 30-day posting period described in section 1 of this administrative order, the clerk will file an affidavit stating the listing of civil court records and exhibits eligible for destruction has been publicly posted as required by this administrative order.
- Applies to
- Clerk affidavit
If no objections are filed, the clerk's affidavit must state that no objections have been filed.
If no objections are filed, the clerk will state in the affidavit that no objections have been filed.
- Applies to
- Hearing notice affidavit
After the 10-day posting period for the hearing notice expires, the clerk must file an affidavit confirming that the notice was publicly posted.
Upon the expiration of the 10-day ===== PAGE 2 ===== posting for the notice of hearing, the clerk will file an affidavit stating the notice of hearing has been publicly posted as described in this section.
- Applies to
- Notice of intent to proffer high potency narcotics
A party intending to introduce high-potency narcotics must file a notice of intent to proffer the evidence.
If any party intends to introduce high-potency narcotics in any court proceeding, the party intending to introduce the evidence must file a notice of intent to proffer high-potency narcotics at least 5 days prior to the pretrial conference in a trial case and at least 10 days prior to a hearing in a violation of probation case.
- Applies to
- Petition
Clients seeking court approval of a contingent-fee contract must file a petition in the General Civil Division.
All clients who seek court approval of a fee contract between the client and an attorney of the client’s choosing pursuant to Rule 4-1.5(f)(4)(B)(ii) shall file a petition in the General Civil Division of the Circuit Court.
- Applies to
- Petition
Counsel seeking authorization for a fee division exceeding 25% must file a sworn petition signed by all counsel in the General Civil Division.
All counsel who seek court authorization for a fee division in excess of 25% pursuant to Rule 4-1.5(f)(4)(D)(iii) shall file a sworn petition signed by all counsel in the General Civil Division of the Circuit Court.
- Applies to
- Petition
- Must include
- certificate of service
The petition must include a certificate showing service on the client and The Florida Bar.
Such petition shall contain a certificate showing service on the client and The Florida Bar.
- Applies to
- Motion to determine confidentiality of court records
When a confidential treatment record or report must be filed, the filer must also submit a motion to determine the confidentiality of court records under Florida Rule of Judicial Administration 2.420, and the court will issue an appropriate order.
If it is necessary that a treatment record or report or any portion of a treatment record or report be filed with the Page 9 of 11 ===== PAGE 10 ===== clerk for placement in the court file of a defendant in Veterans Treatment Court, the filer must also file a "Motion to Determine Confidentiality of Court Records" in accordance with Florida Rule of Judicial Administration 2.420. The court will enter any appropriate order in accordance with Rule 2.420.
- Applies to
- Notice of sealed nonbinding arbitration decision
When the chief arbitrator files the arbitration decision electronically through the e-Portal, the chief arbitrator must also file a separate sealed-decision notice at the same time.
If the chief arbitrator electronically files the arbitrators ' decision with the clerk through thee-Portal , the chief arbitrator must, at the time of filing, file a separate ''Notice of Sealed Nonbinding Arbitration Decision.
- Applies to
- Motion
A motion seeking approval of court-appointed attorney fees above the statutory and General Appropriations Act limits must include the intended billing, supporting affidavits, required commission documentation and objection letter, witness information, a factual and legal complexity description, and the anticipated trial length.
All motions for an order approving payment of court-appointed attorney's fees in excess of the limits prescribed in section 27.5304, Florida Statutes, and the General Appropriations Act must include a copy of the intended billing, together with supporting affidavits and all other necessary documentation that was supplied to the Justice Administrative Commission along with the commission's letter stating its objection. The motion must also specify the number of witnesses interviewed or deposed or both, describe the complexity of the factual and legal issues, and specify the length of trial.
- Applies to
- Notice of mediation conference
When a self-represented party contacts the Program, the Program must prepare and send both parties a mediation-conference notice stating its date, time, and location.
The Program will arrange the conference date and time and then prepare and send the Notice of Mediation Conference to both parties, advising the parties of the date, time and location of the mediation conference.
- Applies to
- Motion
- Must include
- certificate of conference
Before filing a motion to extend a deadline or amend a case management order, the moving party or counsel must confer in good faith with the opposing side and include a certification of the conference and whether resolution was agreed upon; if the opponent was unavailable, the certification must describe the efforts made to obtain dialogue.
Prior to the filing of any motion to extend a deadline or amend a case management order, the party or counsel must confer with the opposing party or opposing counsel in a good faith effort to resolve the issue (s) raised by the motion. The motion must include a statement certifying that the moving party or moving party's counsel has conferred with the opposing party or opposing party's counsel - either in person, by telephone, or by video conferencing device - and stating whether the party or counsel agree on the resolution of the motion. A certification to the effect that opposing party or opposing party's counsel was unavailable for a conference before filing a motion must describe, with particularity, all of the efforts undertaken to accomplish dialogue with the opposing party or opposing party's counsel prior to filing the motion.
- Applies to
- Motion
- Must include
- proposed order
A movant seeking excusal from a case management conference should submit a proposed order when the motion is stipulated to by all parties.
If the motion is stipulated to by all parties, the movant should also submit a proposed order.
- Applies to
- Waiver of jury trial
A defendant electing a non-jury trial must personally sign and file a Waiver of Jury Trial form with the court.
If a defendant is entitled to a jury trial but elects to have a non- jury trial, the defendant must personally sign and file with the court a Waiver of Jury Trial form.
- Applies to
- Motion to extend deadline or amend case management order
- Must include
- certificate of conference
A motion to extend a deadline or amend a case management order must include a certification of the good-faith conference and state whether the parties agree on the resolution.
The motion must include a statement certifying that the moving party or moving party's counsel has conferred with the opposing party or opposing party's counsel - either in person, by telephone, or by video conferencing device - and stating whether the party or counsel agree on the resolution of the motion.
- Applies to
- Motion to set case for trial
- Must include
- certificate of conference
A motion to set the case for trial must include a certificate describing attempts to discuss the matter with all other parties or attorneys and stating that agreement was not reached or that the opposing parties or attorneys did not respond.
All motions to set case for trial will contain a certificate by the party or attorney filing such motion that the party or attorney has discussed the subject matter of the motion with all other parties or attorneys and has been unable to reach agreement concerning the setting of the case for trial or that the opposing parties or attorneys have failed to respond.
- Applies to
- Complaint or statement of claim
Every complaint or statement of claim must state the exact amount claimed or the value of the property involved, exclusive of costs, interest, and attorney's fees, or include one of the listed jurisdictional-range statements.
Every complaint or statement of claim will state either the exact total amount claimed or the value of the property involved, exclusive of costs, interest and attorney' s fees OR one of the six following statements: (1) this claim does not exceed $99.99, exclusive of costs, interest and attorney's fees; (2) this claim exceeds $99.99, but does not exceed $500, exclusive of costs, interest and attorney's fees; (3) this claim exceeds $500, but does not exceed $2,500, exclusive of costs, interest and attorney' s fees; (4) this claim exceeds $2,500, but does not exceed $8,000, exclusive of costs, interest and attorney's fees; (5) this claim exceeds $8,000, but does not exceed $15,000, exclusive of costs, interest and attorney's fees; (6) this claim exceeds $15,000, but does not exceed $30,000, exclusive of costs, interest and attorney' s fees; or (7) this claim exceeds $30,000, but does not exceed $50,000, exclusive of costs, interest and attorney's fees.
- Applies to
- Proposed order
Proposed registry-disbursement orders must place the phrase “less clerk fees” immediately after the total requested disbursement amount.
All proposed orders submitted to the court for disbursement from the court registry must contain the phrase "less clerk fees" immediately after the total requested disbursement amount (for example, Total: $12,000, less clerk fees).
- Applies to
- Subsequent case documents
- Must include
- case number
After a case is assigned to a division, the caption of every later filing must include the case number and the assigned division’s letter.
After the assignment of a case to a division, all subsequent documents filed in the case must contain in the caption of the case the case number and letter of the assigned division.
- Applies to
- Pleading document or order
- Must include
- case number
Every pleading, document, or order filed after consolidation must list the style and case number of every consolidated case in its caption.
After consolidation, each pleading, document or order filed must show in the caption, the style and case number of all of the reassigned cases which have been consolidated.
- Applies to
- Notice of hearing
Every notice of hearing must state the amount of calendar time reserved and identify the matters to be heard.
Every notice of hearing will state the length of time reserved on the judge's calendar for the hearing and specify which matters are to be heard.
- Applies to
- Discovery motion
- Must include
- certificate of conference
A motion to compel discovery must certify that the movant attempted in good faith to confer with the person who failed to provide discovery.
Florida Rule of Civil Procedure 1.380(a)(2) requires that a motion to compel discovery "must include a certification that the movant, in good faith, has conferred or attempted to confer with the person or patty failing to make the discovery in an effort to secure the information or material without court action."
- Applies to
- Motion
- Must include
- proposed order
A movant's attorney must submit a proposed order to the court.
The movant's attorney must submit to the court a proposed order
- Applies to
- Judgment
A final judgment must identify in its title whether it is entered against the plaintiff or defendant and, when not against all parties, name each party against whom judgment is rendered.
All final judgments will state in the title whether it is entered against the plaintiff or defendant. Any final judgment which is not against all plaintiffs or all defendants named in the action will state the name of each party against whom judgment is rendered in the title.
- Applies to
- Order
An order may not be submitted unless it contains one of the listed statements, beginning with a statement of the hearing date during which the relevant matter was considered.
An order must not be submitted to a judge unless the order contains one of the following: (1) a statement of the hearing date during which the subject matter of the
- Applies to
- Proposed order
- Must include
- proposed order
A proposed order based on a stipulation must be submitted as a separate document rather than attached to the stipulation.
All proposed orders based on a stipulation must be submitted as a separate document apart from the stipulation.
- Applies to
- Proposed order
- Must include
- proposed order
An objecting attorney or party must submit an alternative proposed order within five days after communicating the objection.
The objecting attorney or party must submit an alternative proposed order within five days of communicating the objection.
- Applies to
- Order of arrest
Every order of arrest must contain the quoted statement directing sheriffs to arrest and produce the person before the court.
All orders of arrest will contain the following statement:
- Applies to
- Notice of voluntary dismissal
A Notice of Voluntary Dismissal must specifically state the reason for dismissal and whether the petitioner agrees to pay the examining committee’s and court-appointed attorney’s costs.
Any Notice of Voluntary Dismissal must state with specificity the reason for dismissal and whether the petitioner stipulates to paying the costs of the examining committee and the court appointed attorney.
- Applies to
- Proposed order
- Must include
- proposed order
The petitioner’s attorney must provide a proposed order dismissing the petition to the magistrate’s office.
Proposed orders dismissing the petition must be provided to the magistrate's office by the petitioner's attorney.
- Applies to
- Notice of hearing
A notice of hearing must identify the amount of hearing time reserved and specify the matters to be heard.
All notices of hearing must state the length of the time reserved on the judge' calendar for the hearing and specify the matters to be heard.
- Applies to
- Affidavit
- Must include
- local rule certificate
A petitioner seeking a default judgment after proper service and no response must file a substantially similar military-service affidavit.
If a petitioner seeks a default judgment and the respondent has been properly served and has not responded to the petition, the petitioner must complete and file an affidavit of military service substantially similar to the affidavit designated as Florida Family Law Rule of Procedure Form 12.912(b).
- Applies to
- Motion
- Must include
- certificate of conference
A motion to set a case for trial must include a certificate confirming the required discussion and inability to agree or lack of opposing response.
All motions to set a case for trial must contain a certificate by the attorney or party filing such motion that the attorney or party has discussed the subject matter of the motion with all other attorneys or parties and has been unable to reach agreement concerning the setting of the case for trial, or that the opposing attorneys or parties have failed to respond.
- Applies to
- Proposed order
Every proposed order submitted to the presiding judge must include a cover letter certifying unanimous agreement or opposing counsel’s five-business-day nonresponse.
All proposed orders submitted to the presiding judge must include a cover letter certifying that one of the following statements is true: (i) all parties have agreed to the content of the proposed order or (ii) opposing counsel has not responded within five business days of being provided the proposed order.
- Applies to
- Proposed order
If proposed-order language remains disputed, the submitting attorney or interested person must document the objection and state its specifics in the cover letter.
If, after consultation with opposing counsel or the appropriate interested person, the parties cannot agree on the language in the proposed order to be submitted to the court, then the attorney or interested person submitting the proposed order must document in the cover letter that the opposing counsel or opposing interested person has registered an objection and specifically state what the objection is.
- Applies to
- Proposed order
Every proposed-order title must identify the subject matter of the underlying pleading or motion and clearly describe the action ordered.
The title of every proposed order submitted must contain the subject matter of the pleading or motion upon which the ruling is made and must fairly apprise the reader of the action being ordered.
- Applies to
- Proposed order
The page containing the court's signature must also include substantive language and may not be a signature-only page.
In all proposed orders, the page containing the court's signature must also contain substantive language of the proposed order so that a proposed order does not contain a signature page consisting only of the court's signature.
- Applies to
- Initial guardianship report
Every guardian must file an initial guardianship report within the statutory timeframe unless the court waives the requirement.
Every guardian must file an initial guardianship report, as required by Florida Statutes sections 744.362, 744.363, and 744.365, within the statutory timeframe, unless waived by the court.
- Applies to
- Annual guardianship plan
A guardian of the person must begin filing annual guardianship plans the year after the initial plan is filed.
Beginning the year after the initial plan is filed, a guardian of the person must file the annual guardianship plan as required by Florida Statutes sections 744.367 and 744.3675.
- Applies to
- Annual guardianship plan
A Physician's Report must accompany each annual guardianship plan, and the court prefers the website forms.
The court has a strong preference that the guardian utilize the forms posted on the court's website(www.fljud13.org) for the Annual Guardianship Plan and the Physician's Report that must be filed with the annual plans.
- Applies to
- Annual guardianship accounting
A guardian of the property must file an annual guardianship accounting on a fiscal-year basis.
A guardian of the property must file the annual guardianship accounting as required by Florida Statutes sections 744.367 and 744.3678 on a fiscal-year basis.
- Applies to
- Annual guardianship accounting
Annual accountings must cover all ward property interests regardless of title unless a statutory exemption applies.
Accountings must include all property interests of the ward regardless of how the property is titled unless specifically exempted under Florida Statutes section 744.3678.
- Applies to
- Report
Every report must include the guardian's signature and current contact information.
All reports must include the guardian's signature, current address, current telephone number with area code, and e-mail address.
- Applies to
- Report
Every report must include the attorney of record's signature, current contact information, and Florida Bar number.
Additionally, all reports must include the signature of the attorney of record, the attorney's current address, current telephone number with area code, e-mail address, and Florida Bar number.
- Applies to
- Report
Every report must be signed under penalty of perjury.
All reports must be signed under penalty of perjury.
- Applies to
- Guardian compensation petition
A petition seeking approval of guardian compensation must include an itemized description of the services for which compensation is sought.
All petitions to the court for approval of compensation to a guardian must be accompanied by an itemized description of the services provided for which fees are sought.
- Applies to
- Guardian compensation petition
Guardian service itemization must be chronological, use line items, and state the service, date, and time expended for each entry.
This itemization of services must be provided in chronological date order and in line-item format, with each line-item entry containing a specific description of the services rendered, the date listed with the amount of time expended on each
- Applies to
- Petition for guardians fees
A guardian's-fee petition must include applicable notices or signed consent from the property guardian, the Veterans Administration, or both.
Notices to, or the signed consent of, the guardian of the property or the Veterans Administration or both must be submitted with the petition for guardian's fees, if applicable.
- Applies to
- Petition for guardians fees
A guardian's-fee petition must identify all prior fees paid and may not cover a billing period longer than one year.
All petitions for guardian's fees must reference all prior fees paid and the billing time period included. A petition must not exceed a billing time period of one year.
- Applies to
- Petition for guardians fees
A professional guardian's fee petition must include the prescribed under-penalty-of-perjury certification immediately before the guardian's signature.
All petitions for guardian's fees filed by a professional guardian must include the following certification immediately before the guardian's signature: Under penalty of perjury, I certify that the facts stated are true, to the best of my knowledge and belief Page 13 of 17 - Administrative Order S-2026-008 (Guardianship Proceedings) ===== PAGE 14 ===== I am not delinquent in thefiling of any guardianship reports due in this case. My Professional Guardian File maintained by the Clerk of the Circuit Court is current and complies with all statutory and administrative requirements. I have not submitted more than one bill for time spent simultaneously for the benefit of more than one ward. I have not billed my hourly ratefor services to the ward by an individual other than myself or the activity log identifies any other individual who performed the duty, pursuant to Fla. Admin. Code, R. 58M-2.009 (22). Further, I understand that it is the guardian's responsibility to clearly and accurately describe whether the person performing the work is the guardian's staff, volunteer, third party provider or independent contractor and that the guardian is required to disclose to the court all staff or agents hired or assigned to perform tasks or duties on an active guardianship and to update their Professional Guardian File when new staff are being utilized in active guardianships. I understand that the fingerprinting requirement must be satisfied for any staff, and that a credit report must be filed for any staff performing fiduciary duties and access to the financial information of the wards. All billings are clear and accurate and state: (a) the date and time spent on a task; (b) the duty performed; and (c) the expenses incurred. I have managed the ward's estate in a prudent manner, I employed my best business judgment in all transactions. Other than the remuneration of fees and expenses provided by law, I affirm I have not, nor has anyone known to me, been promised or received any payment or other benefit made directly or indirectly, overtly or covertly, or in cash or in-kind and have not been promised or received a rebate, kickback, bonus or commission, split-fee arrangement in return for referrals, solicitation or transactions for past or future goods or services on behalf of the ward.
- Applies to
- Petition for attorneys fees
An attorney's-fee petition must include an itemized billing statement recording time in one-tenth-hour increments.
Any petition for attorney's fees must contain an itemized billing statement for the attorney's service with the amount of time expended on each service in one-tenth (0.10) of an hour increments.
- Applies to
- Venue transfer pleading
- Must include
- proposed order
When a ward permanently moves outside Hillsborough County, the guardian and guardian's attorney must file the appropriate pleadings and a proposed order transferring venue to the proper county.
If a ward's permanent residence is changed to a county other than Hillsborough County, the guardian and the guardian's attorney must file all appropriate pleadings and proposed orders to have venue of the guardianship case transferred to the court in the appropriate county.
- Applies to
- Support order
Orders and final judgments requiring support payments, other than temporary child support or temporary alimony, must use substantially the prescribed language when payments initially need not be directed through the State Disbursement Unit.
If the court detennines that payments need not be directed through the State Disbursement Unit initially, every order or fina] judgment requiring the payment of support, but not including the payment of temporary child support, temporary alimony, or both, must use substantia1ly the following language:
- Applies to
- Affidavit to modify payment frequency by payor
The original Affidavit to Modify Payment Frequency by Payor must be filed in the court file when it is used to change a support obligation’s payment frequency to match the employer’s payroll schedule, unless prohibited by the final judgment or court order.
Affidavit to Modify Payment Frequency by Payor for the sole purpose of changing the payment frequency of a support obligation to ret1ect the payrolJ schedule used by the employer. unless otherwise prohibited by the final judgment or court order. The original Affidavit to Modify Payment Frequency by Payor must be filed in the court file.
- Applies to
- Document containing confidential information
At the time of filing any document containing confidential information, including a party’s social security number, the filer must submit a Notice of Confidential Information Within Court Filing to the clerk.
In accordance with Florida Rule of Judicial Administration any person filing any document containing confidential information - including a party's social security number - shalL at the time of filing, file a Notice of Confidential Information \Vithin Court Filing with the clerk.
- Applies to
- Transfer order
Before a defendant enters a Mental Health Pre-Trial Intervention Program, defense counsel must prepare and submit a transfer order to the presiding judge unless the defendant was already transferred to Division M.
Prior to entering into a Mental Health Pre-trial Intervention Program, if the defendant was not previously transferred to Mental Health Criminal Division "M," defense counsel will prepare and ===== PAGE 2 ===== submit a transfer order to the presiding judge.
- Applies to
- Transfer order
At sentencing, defense counsel must prepare and submit a transfer order for all eligible defendants entering a Mental Health Post-Adjudicatory Program.
At the time of sentencing, defense counsel will prepare and submit a transfer order for all eligible defendants.
- Applies to
- Notice of cancellation
A foreclosure hearing notice of cancellation must explain the reason for cancellation.
In foreclosure cases, cancellations less than 20 days before the hearing date require a written notice of cancellation filed with an explanation of the reason for the cancellation.
- Applies to
- Proposed order
Every submitted proposed-order title must identify the underlying pleading or motion and fairly describe the action ordered.
The title of every submitted proposed order must contain the title of the pleading or motion upon which the ruling is made and must fairly apprise the reader of the action being ordered.
- Applies to
- Final judgment
Every proposed final-judgment title must state whether judgment is entered against plaintiffs or defendants.
The title of every proposed final judgment must state whether it is entered against plaintiff(s) or defendant(s).
- Applies to
- Final judgment
A proposed final judgment not entered against every named plaintiff or defendant must identify each party against whom judgment is rendered.
Any final judgment that is not against all plaintiffs or all defendants named in the action will additionally state the name of each party against whom judgment is rendered.
- Applies to
- Proposed order and final judgment
The first paragraph of every proposed order and final judgment must state when the hearing or trial occurred.
The first paragraph of all proposed orders and final judgments must state the date or dates on which the hearing or trial took place.
- Applies to
- Cover letter
Every proposed order and final judgment must be submitted with a cover letter, regardless of whether its language was agreed upon.
Whether or not the language of a proposed order or final judgment has been agreed to, all proposed orders and final judgments must be submitted to the court with a cover letter.
- Applies to
- Cover letter
The cover letter must state that a copy was provided to all other parties or counsel and address whether the form and content were agreed upon.
The cover letter must state that ( 1) a copy of the proposed order or final judgment has been provided to all other parties or their counsel; and (2) the form and content of the order or judgment has been agreed to, or that no
- Applies to
- Proposed order
When a represented party is excused from email service under Rule 2.516, the movant's attorney must submit sufficient paper copies of the proposed order and stamped, addressed envelopes to the presiding judge.
If any party is represented by an attorney who has been excused from e-mail service by the court under Rule 2.516, the movant's attorney must submit to the presiding judge sufficient paper copies of the proposed order along with stamped, addressed envelopes.
- Applies to
- Proposed order and final judgment
- Must include
- proposed order
An opposed proposed order or final judgment must include a cover letter identifying the opposing party's specific objection and, when available, a copy of the opposing party's proposed order or final judgment.
The proposed order or final judgment must include a cover letter indicating the specific objection of the opposing party and a copy of the opposing party's proposed order or final judgment, if available.
- Applies to
- Motion
Before filing a motion seeking an order for registry disbursement, the party must request a clerk statement showing available registry funds.
When a party seeks an order directing the clerk to disburse funds from the court registry, prior to filing a motion, the party must request the clerk to provide a statement showing available funds in the court registry.
- Applies to
- Proposed order
Every proposed order for disbursement from the court registry must state "less clerk fees" immediately after the total requested disbursement amount.
All proposed orders submitted to the court for disbursement from the court registry must contain the phrase "less clerk fees" immediately after the total requested disbursement amount (for example, Total: $12,000, less clerk fees).
- Applies to
- Extraordinary writ petition
A civil petition for an extraordinary writ must identify itself as an extraordinary writ petition in the caption.
If a petition is civil in nature, any petition filed with the clerk for writ of mandamus, quo warranto, certiorari, prohibition, or all writs necessary or proper to complete the exercise of the court's jurisdiction must be identified as an extraordinary writ petition in the caption of the petition.
- Applies to
- Complaint
- Must include
- proposed order
When a Florida Contraband Forfeiture Act complaint is filed without a requested adversarial preliminary hearing, the seizing agency must submit a proposed order for the court's probable-cause determination.
Upon the filing of a complaint, if no adversarial preliminary hearing has been requested, the seizing agency will submit a proposed order to the court so that the court may determine whether probable cause exists.
- Applies to
- Pleading paper or order
- Must include
- case number
After consolidation, every pleading, paper, or order must identify all consolidated transferred cases, actions, or appeals in the caption, including their style and case number.
After consolidation, each pleading, paper or order filed in a consolidated action must show in the caption, the style and case number of all of the transferred cases, actions, or appeals that have been consolidated.
- Applies to
- Motion
- Must include
- certificate of conference
A motion should include a statement certifying the conference with opposing counsel by in-person, telephone, or video conference and stating whether the parties agree on the motion's resolution.
The moving party or moving party's counsel should file with the motion a statement certifying that the moving party or moving party's counsel has conferred with the opposing party or opposing party's counsel - either in person, by telephone, or by video conferencing device - and stating whether the party or counsel agree on the resolution of the motion.
- Applies to
- Motion to compel
- Must include
- proposed order
A movant requesting a hearingless order on a compliant motion to compel must submit a proposed order under section 13 of the administrative order.
The movant must submit to the court a proposed order in accordance with section 13 of this administrative order.
- Applies to
- Notice of hearing
Every notice of hearing must identify the matters to be heard and state either the amount of time reserved or that the hearing is on the Uniform Motion Calendar.
All notices of hearing must specify the specific matters being heard and must state: (1) the length of the time reserved on the judge's calendar for the hearing; or (2) that the hearing is set on the Uniform Motion Calendar.
- Applies to
- Notice of hearing
A good-faith effort to clear the hearing date is required, and the notice must state on its face that the date was cleared or explain why it was not cleared.
A good faith effort to clear all hearing dates with opposing counsel or a self-represented party is required prior to notices of hearing being filed. This fact should be shown on the face of the notice itself by inserting the following at the very bottom of the notice after the certificate of service: "The above hearing has been cleared with opposing counsel's (party's) calendar on (date}." In the alternative, if it has not been possible to reach opposing counsel's office of opposing party to clear the date or if opposing counsel or party has failed to respond, the following language should be used: "The above hearing date has not been cleared with opposing counsel's/party's calendar because [state reason}... "
- Applies to
- Uniform order
- Must include
- proposed order
Uniform orders must be used to set pretrial and trial for both jury and non-jury cases.
Uniform orders setting pretrial and trial for jury cases and uniform orders setting pretrial and trial for non-jury cases must be used.
- Applies to
- Exhibit
- Must include
- exhibit list
Exhibits must be numbered beginning with 1 and preceded by a cover sheet identifying the exhibit number and submitting party.
Each exhibit must be identified numerically, starting with number 1. Each exhibit must be preceded by a cover sheet indicating the exhibit number and the party submitting the exhibit.
- Applies to
- Exhibit list
Parties must prepare a separate paper exhibit list in numerical order containing the case caption, submitting party, and specified exhibit-list columns.
All exhibits must be listed, in numerical order, on a separate paper that sets forth the case caption, identifies the party submitting the exhibits and includes columns with the following headings: Exhibit Number, Document Description, Date Identified, Date Admitted, and With or Without Objection.
- Applies to
- Exhibit list
Each party must provide the courtroom clerk with a paper copy of the Exhibit List before the evidentiary hearing or trial begins.
Each party must provide a paper copy of the Exhibit List to the courtroom clerk before the start of the evidentiary hearing or trial.
- Applies to
- Emergency motion
An application for emergency relief in an assigned case must be filed with the clerk and include the term "Emergency" in its title.
Application for emergency relief in an assigned case must be filed with the clerk with the term "Emergency'' in its title.
- Applies to
- Emergency motion
When filing an emergency motion through the Portal, the moving party must mark it as an "Emergency Motion" on the Document tab.
First, the moving party must indicate on the Portal interface's "Document" tab that the motion is an "Emergency Motion."
- Applies to
- Emergency motion
When filing an emergency motion through the Portal, the moving party must mark it as an "Emergency Filing" on the Review and Submit tab.
Second, the moving party must indicate on the Portal interface's "Review and Submit" tab that the document being filed is deemed an "Emergency Filing."
- Applies to
- Uniform final judgment
The most current Uniform Final Judgment form must be used and is available at the stated website.
The most current Uniform Final Judgment form, which must be used, may be accessed at www.fljudl3.org.
- Applies to
- Summary judgment motion
Before selecting a mortgage foreclosure summary judgment hearing date on JAWS, plaintiff's attorneys must file both the summary judgment motion and the titled compliance affidavit.
Prior to selecting a mortgage foreclosure summary judgment hearing date on the JAWS, attorneys of record for plaintiffs must file with the clerk the motion for summary judgment and a uniform affidavit titled "Affidavit of Compliance with Foreclosure Procedures."
- Applies to
- Residential foreclosure order setting non jury trial and directing pretrial procedures form
Parties must complete the Residential Foreclosure Order Setting Non-Jury Trial and Directing Pretrial Procedures form and submit it to the presiding judge.
The parties must complete the Residential Foreclosure Order Setting Non-Jury Trial and Directing Pretrial Procedures form available under the "FORMS" tab on the circuit's website and submit the completed form to the presiding judge.
- Applies to
- Motion to reset sale
- Must include
- proposed order
A Motion to Reset Sale must be filed with a proposed order to obtain a new judicial sale date.
A Motion to Reset Sale must be filed and a proposed order submitted to the court in order to obtain a new sale date
- Applies to
- Motion or application for relief
Except in First Appearance I Emergency Division "0," motions and applications must be court- and case-specific and limited to a single court division.
Except for motions and applications filed in First Appearance I Emergency Division "0 ," motions and applications must be court and case specific and may not address more than a single court division (e.g., a motion in a felony case may not address misdemeanor bonds or bonds from a different felony case in the same motion).
- Applies to
- Motion or application for relief
Each motion or application for relief must list every bond power number for which relief is sought in that case.
Motions and applications must list each bond power number for which relief is sought in that instant case.
- Applies to
- Notice of hearing
A notice of hearing must identify the motion or application, hearing date and time, appearance location, and whether the hearing is remote or in person.
Any notice of hearing must clearly reference the title of the motion or application to be heard, the date and time for when the hearing will occur, the location where the parties should appear, and indicate whether the hearing will be conducted remotely or in-person.
- Applies to
- Emergency motion
The emergency motion must recite that the clerk's legal counsel and, when appropriate, the state were contacted as required.
the emergency motion recites that the clerk's legal counsel, and the state when appropriate, were contacted in accordance with this requirement,
- Applies to
- Application for exoneration
An application under sections 903.21(1) and (2) must be filed with the clerk and include supporting facts and legal arguments.
A petitioner seeking to be relieved ofliability on a bond under Florida Statutes sections 903.21 (1) and (2) must file an Application for Exoneration with the clerk that includes the facts and legal arguments in support of exoneration.
- Applies to
- Application for exoneration
An application under sections 903.21(1) and (2) must be filed in the appropriate division and include a surrender certificate, a copy of the bond, and an acknowledgment that the state and clerk's legal counsel received three days' notice with the required attachments.
Any application under Florida Statutes sections 903.21 (1) and (2) must be filed with the clerk in the appropriate division and the following must be attached to the application: (1) a certificate acknowledging the defendant's surrender from the Page 5 of 21 - Administrative Order S-2026-006 (Bond Matters) ===== PAGE 6 ===== official who had custody of the defendant at the time bail was taken or the official into whose custody the defendant would have been placed if she or he had been committed, (2) a copy of the bond(s) from which exoneration is sought, and (3) an acknowledgment from petitioner or petitioner's counsel that the state and the clerk's legal counsel were provided three days' notice of application for an order of exoneration together with copies of the official 's certificate and the bond(s).
- Applies to
- Civil cover sheet addendum
When an action is appropriate for Business Court assignment, the party or attorney must file an Addendum to the Civil Cover Sheet identifying the specific case category.
If it is, the party or attorney must file an Addendum to Civil Cover Sheet to indicate the specific case category type.
- Applies to
- Blanket notice and demand
The Blanket Notice and Demand is treated as a full and complete notice of intent to participate in discovery under the cited criminal and juvenile discovery rules and constitutional authorities.
The Blanket Notice and Demand is to be treated as full and complete Notices of Intent to Participate in Discovery pursuant to Florida Rule of Criminal Procedure 3.220(b)(1) and (b)(4) and Florida Rule of Juvenile Procedure 8.060(a)(1) and (b) and pursuant to Brady v. Maryland, 373 U.S. 83 (1963); United States v. Agurs, 427 U.S. 97 (1976); United States v. Bagley, 473 U.S. 667 (1985); and Kyles v. Whitley, 514 U.S. 419 (1995).
- Applies to
- Certificate of search florida putative father registry
A certificate of search of the Florida Putative Father Registry must be timely filed before the final hearing in a termination-of-parental-rights pending-adoption proceeding.
Certificate of search of the Florida Putative Father Registry (section 63.054, Florida Statutes);
- Applies to
- Affidavits of inquiry diligent search and service
All affidavits of inquiry, diligent search, and service must be timely filed before the final hearing in a termination-of-parental-rights pending-adoption proceeding.
All affidavits of inquiry, diligent search, and service (section 63.088, Florida Statutes);
- Applies to
- Certified birth certificate
A certified copy of the minor's birth certificate must be timely filed before the final hearing in a termination-of-parental-rights pending-adoption proceeding.
A certified copy of the minor' s birth certificate as provided in section 4 of this administrative order;
- Applies to
- Acknowledgment or affidavit
Any required acknowledgment or affidavit must be timely filed before the final hearing in a termination-of-parental-rights pending-adoption proceeding.
Any acknowledgment or affidavit (section 63.085, Florida Statutes).
- Applies to
- Post judgment family law matter
When filing a post-judgment family law matter, the filing party must contemporaneously file and serve on all parties either a Motion for Referral to General Magistrate or an Objection to Referral to General Magistrate.
Contemporaneous with the filing of any post-judgment family law matter, the party filing the matter must file and serve on all parties either (1) a Motion for Referral to General Magistrate, or (2) an Objection to Referral to General Magistrate.
- Applies to
- Notice of collaborative law participation agreement
The Notice of Collaborative Law Participation Agreement must be a joint notice conforming substantially to Florida Family Law Rules Form 12.985(c) and signed by both collaborative attorneys.
Because the collaborative law process requires each party to be represented by an attorney as set forth in section 61.56(4), Florida Statutes, the Notice of Collaborative Law Participation Agreement will be a joint notice, in substantial conformity with Florida Family Law Rules Form 12.985(c), and must be signed by both individual collaborative attorneys.
- Applies to
- Notice of collaborative law participation agreement
The Notice of Collaborative Law Participation Agreement serves as both an application to stay the proceeding and, when necessary, a notice of appearance for an attorney who has not previously filed one.
The Notice of Collaborative Law Participation Agreement will operate both as an application for stay of the proceeding and as a notice of appearance if either attorney has not previously filed a notice of appearance in the pending action.
- Applies to
- Notice
Counsel must promptly file a written notice with the court when any specified event concludes the collaborative law process.
When a proceeding in a collaborative matter is pending before a court, counsel must promptly file a written notice with the court, consistent with Florida Family Law Rule of Procedure 12.745(b)(2), upon the occurrence of any of the following events concluding the collaborative law process:
- Applies to
- Notice
The notice concluding the collaborative law process must not identify the party providing the notice.
the notice must not identify the party serving the notice that the collaborative law process is concluded
- Applies to
- Notice
An attorney who stops representing a party must promptly notify the court and identify the date the discharge or withdrawal notice was provided to the parties.
The attorney who is no longer representing a party must promptly provide notice to the court, which notice must identify the date that the notice of discharge or withdrawal of the collaborative attorney required by Florida Family Law Rule of Procedure 12.745(b)(2)(D), was provided to the parties;
- Applies to
- Objection to referral
An objection to referral must be written and filed within 10 days after service of the referral order.
Any objection to a referral, in accordance with Florida Family Law Rule of Procedure 12.490(b), must be in writing and filed within 10 days of the date of service of the order of referral.
- Applies to
- Mediation agreement
Agreements reached in mediation must be memorialized, completed, and submitted in accordance with Florida Civil Rule of Procedure 1.730(b).
Agreements reached during the mediation conference will be memorialized, completed and submitted in accordance with Florida Civil Rule of Procedure 1. 730(b).
- Applies to
- Complaint
The complaint in a mandatory Business Court case must be accompanied by the required Business Court cover sheet and addendum.
A plaintiff filing a mandatory case must completeand electronicallyfile, along with the complaint, the form entitled "Civil:CoverSheet and Addendumfor Business Court Case" locatedat :http:/Jwww.fljudl3.org/Forms.aspx.
- Applies to
- Motion
- Must include
- certificate of conference
A motion must include a statement certifying that the moving party conferred with opposing counsel and that counsel could not agree on how to resolve the motion.
Before filing any motion, the r;novingparty must cop.ferin person or telephonicallywith counselfor the opposing party in a good faith effort to resolve the issues raised by the motion and must file with the motion a statement certifyingthat the movingparty has conferred with opposing counsel and that counsel have been unable to agree on the resolution of the motion._
- Applies to
- Reply brief
A reply memorandum may address only matters raised in the opposing memorandum.
A reply memorandti'mmay be filed within S days following the fiJing of a memorandumin opposition,which must not exceed 5 pages in length and must address only those matters raised in the memoranda.inopposition.
- Applies to
- Case management order
- Must include
- proposed order
After the case management conference, the parties must submit a proposed case management order to the court.
Followingthe case managementconference;the parties wiJI submitto the court a proposedCase ManagementOrder.
- Applies to
- Expert report
A party retaining an expert must produce an expert report at least 30 days before the expert's deposition, or within the court-set time if no deposition is required, containing specified opinions, bases, exhibits, qualifications, compensation, and prior testimony information.
At least 30 days before the deposition of any expert (or, if no deposition is required, within the time set by the court), the party who retained the expert must produce an expert report which discloses, at a minimum, the expert's opinions and the bases and facts underlying such opinions; the data or other information considered by the witness in forming the opinions; any exhibits to be used in summary or support for the opinions; the qualifications of the witness, including a list of publications authored by the witness within the preceding ten years; the compensation paid for the expert's work and expected costs for his or her testimony; and a listing of any other cases in which the witness has testified as an expert at trial or by deposition or affidavit within the preceding four years.
- Applies to
- Joint final pretrial statement
All counsel and parties must file a Joint Final Pretrial Statement that fully complies with the governing procedures.
All counsel and parties are responsible for filing a Joint Final Pretrial Statement in full compliance with these Procedures.
- Applies to
- Notice of opting out
The Public Defender must provide the State Attorney a written Notice of Opting Out whenever discovery is not desired in a particular case.
The Public Defender agrees to provide the State Attorney with a written Notice of Opting Out of the Blanket Notice and Demand if discovery is not desired in any particular case.
- Applies to
- Chapter 751 custody petition
An uncontested chapter 751 custody petition must include a UCCJEA Affidavit using Family Law Form 12.902(d) and be served on the parents.
A petition to establish, modify, or terminate temporary or concurrent custody filed under chapter 751, Florida Statutes, must be accompanied by a Uniform Child Custody Jurisdiction and Enforcement Act Affidavit ("UCCJEA Affidavit"), Family Law Form 12.902(d) and served on the parents.
- Applies to
- Chapter 751 temporary custody petition
A contested chapter 751 temporary-custody petition must include a UCCJEA Affidavit using Family Law Form 12.902(d) and be served on the parents.
A petition to establish, modify, or terminate temporary custody which has been filed under chapter 751, Florida Statutes, must be accompanied by a UCCJEA Affidavit, Family Law Form 12.902(d), and served on the parents.
- Applies to
- Guardianship of person for minor child petition
A section 744.3021 minor-child guardianship petition must include a UCCJEA Affidavit using Family Law Form 12.902(d).
The petition must be accompanied by a UCCJEA Affidavit, Family Law Form 12.902(d).
- Applies to
- Notice of withdrawal of consent
A parent withdrawing consent from a minor-child guardianship must file a notarized notice with the clerk and serve it on all interested parties and the court.
If a guardianship of the person for a minor child is established and a parent later withdraws the consent, the parent must file a notarized notice of withdrawal of consent with the clerk and serve the notice on all interested parties and the court.
- Applies to
- Notice of related cases
Attorneys and parties must file Family Law Form 12.900(h) upon learning of a potentially relevant court proceeding elsewhere and provide copies of relevant orders; the obligation continues throughout the case.
Attorneys and parties must notify the court, by filing Family Law Form 12.900(h), upon awareness of the existence of any other court proceeding in any jurisdiction that may be relevant to the subject matter before the court. A copy of any relevant orders must be provided to the court. This obligation is a continuing one throughout the proceeding.
- Applies to
- Notice of change of residence
After an approved permanent move, the custodian or guardian must notify the court in writing of the minor child's new address within 30 days.
If a minor child whose custody arrangement has been granted by court order is moved to a new residence with court approval, the custodian or guardian must inform the court of the minor child's new address in writing within 30 days after the move.
- Applies to
- Notice of change of contact information
A custodian or guardian must file written notice with the clerk within 30 days after changing a name, telephone number, or email address, and the notice must list the case number.
A custodian or guardian of minor children must promptly advise the court, via written notice filed with the clerk in the case in which the custodian or guardian was granted custody, of any change of his or her name, telephone number, or e-mail address. Notice must be filed with the clerk within 30 days of such change and must list the case number.
- Applies to
- Certified copy of death certificate
Within 15 days after a minor child's death, the custodian or guardian must apply for a certified copy of the death certificate.
Within 15 days of a minor child's death, the custodian or guardian must apply for a certified copy of the minor child's death certificate.
- Applies to
- Notice of related cases form
A petitioner must complete and file a Notice of Related Cases form, using Form 12.900(h), when related cases are pending and known or reasonably ascertainable, except in the Domestic Relations I Family Law Divisions.
In accordance with Florida Rule of Judicial Administration 2.545( d), petitioners in all Unified Family Court Divisions, except the Domestic Relations I Family Law Divisions, must complete and file a Notice of Related Cases form in conformity with Florida Family Law Rules of Procedure Form 12.900(h) if any related cases are pending and known or reasonably ascertainable.
- Applies to
- Notice of related cases
Petitioners in the Domestic Relations I Family Law Divisions must complete and file a Notice of Related Cases form using Form 12.900(h), even when no related cases exist.
Petitioners in the Domestic Relations I Family Law Divisions must complete and file a Notice of Related Cases form in conformity with Florida Family Law Rules of Procedure Form 12.900(h) even if there are no related cases.
- Applies to
- Birth certificate
A certified copy of the child's birth certificate must be filed in proceedings under chapter 63.
a certified copy of the child's birth certificate must be filed
- Applies to
- Redacted birth certificate
When the child's adoptive name appears on the birth certificate, file the certified birth certificate in the adoption file and a copy with the adoptive name redacted in the termination of parental rights proceeding.
if the child's adoptive name is listed on the birth certificate, the certified copy must be filed in the related adoption file and a copy with the child's adoptive name redacted must be filed in the termination of parental rights proceeding.
- Applies to
- Statement regarding jurisdiction
A Statement Regarding Jurisdiction must be filed with the original petition or as a stand-alone document when the original petition is filed.
the Petitioner must file a Statement Regarding Jurisdiction either within the body of the petition, or as a stand-alone document at the time the original petition is filed.
- Applies to
- Certified court orders
Certified copies of the most recent relevant orders from another court must be attached or filed no later than 21 days before the final hearing.
The Petitioner must attach, or file no later than 21 days prior to the final hearing, certified copies of the most recent order( s) from another court
- Applies to
- Expedited transcript
If the court intends not to grant the petition, the assigned judge must direct the court reporter to produce an expedited transcript as soon as possible and deliver it immediately to the court for inclusion with the written findings.
After the hearing, the assigned judge will direct that an expedited transcript be produced by the court reporter as soon as possible and immediately delivered to the court for inclusion with the court's written findings if the court intends not to grant the petition.
- Applies to
- Proposed order
A proposed order submitted to the presiding judge must include a cover letter certifying party agreement or that opposing counsel did not respond within five business days after receiving the proposed order.
All proposed orders submitted to the presiding judge must include a cover letter certifying that one of the following statements is true: (i) all parties have agreed to the content of the proposed order or (ii) opposing counsel has not responded within five business days of being provided the proposed order.
- Applies to
- Proposed order
If the parties cannot agree on proposed-order language, the submitting attorney or interested person must include a cover letter stating that an objection was registered and describing the objection.
If, after consultation with opposing counsel or the appropriate interested person, the parties cannot agree on the language in the proposed order to be submitted to the court, then the attorney or interested person submitting the proposed order must document in a cover letter that the opposing counsel or opposing interested person has registered an objection and specifically state what the objection is.
- Applies to
- Affidavit of military service
A petitioner seeking a default judgment after proper service and no response must file a substantially Form 12.912(b)-compliant affidavit of military service.
If a petitioner seeks a default judgment and the respondent has been properly served and has not responded to the petition, the petitioner must complete and file an affidavit of military service substantially similar to the affidavit designated as Florida Family Law Rule of Procedure Form 12.912(b).
- Applies to
- Motion to compel
- Must include
- certificate of conference
A qualifying motion to compel must include the stated good-faith conferral certification for the court to consider an order requiring discovery compliance without a hearing.
When a motion to compel that complies with the good faith certification in Florida Rule of Civil Procedure l .380(a)(2) - motion "must include a certification that the movant, in good faith, has conferred or attempted to confer with the person or party failing to make the discovery in an effort to secure the information or material without court action" - alleges the absence of a response or objection to discovery and there has been no request for an extension of time to respond, the court, without a hearing, may enter an order requiring compliance with the original discovery request within 10 days of the signing of the order, provided no written showing of good cause has been filed by the non-moving party.
- Applies to
- Motion to set case for trial
- Must include
- certificate of conference
Every motion to set a case for trial must include the filing attorney's certificate concerning discussion with, nonagreement by, or nonresponse from the opposing counsel or self-represented interested person.
All motions to set a case for trial must contain a certificate by the attorney filing such motion that the attorney has discussed the subject matter of the motion with the opposing counsel or self-represented interested person and has been unable to reach agreement concerning the setting of the case for trial, or that opposing counsel or self-represented interested person has failed to respond.
- Applies to
- Proposed order
Any proposed order submitted to the judge must identify the hearing date(s) and the names of the parties and counsel present in the order body.
No proposed order will be submitted to a judge unless such order contains in the body of the order a reference to the date(s) of the hearing during which the subject matter of the order was argued before the court and the names of the parties and counsel present.
- Applies to
- Deposition
A deposition or part of a deposition must include a written certificate stating that its contents are necessary for deciding a pending matter.
No deposition or any part of a deposition will be accepted by the clerk for filing unless accompanied by a written certificate stating the contents are necessary for the decision of a matter pending before the court.
- Applies to
- Recommended order
The general magistrate must submit a recommended order containing findings of fact and conclusions of law.
The general magistrate must submit a recommended order to the court that includes findings of fact and conclusions of law in accordance with Florida Family Law Rule of Procedure 12.490(e).
- Applies to
- Motion
A motion must be filed simultaneously with a notice of hearing; otherwise, it is deemed abandoned and will not be calendared.
If a motion is not simultaneously filed with a notice of hearing, the motion will be deemed abandoned, and the clerk will not calendar it.
- Applies to
- Petition motion or other document
- Must include
- caption, case number
Petitions, motions, and other documents must identify the court, uniform case number, and applicable division letter and be styled under the specified juvenile procedure rules.
All petitions, motions, or other documents will have the name of the court, uniform case number, and division letter for that child or children, and will be styled in accordance with Florida Rule of Juvenile Procedure 8 .025 or 8 .620.
- Applies to
- Petition motion or other document
Petitions, motions, and other documents must include the attorney of record’s identifying and representation information directly below the signature line.
All petitions, motions, or other documents will also contain the name, address, telephone number, e-mail address, and Florida Bar number of the attorney of record and an indication of which party the attorney represents, all of which information will appear directly below the signature line.
- Applies to
- Proposed order or judgment
Every proposed order and judgment must state the exact nature of the court ruling in its title and clearly identify the action ordered.
All proposed orders and judgments submitted to the judges will contain, in the title of the order, the exact nature of the court's ruling and must fairly apprise the reader of the action being ordered.
- Applies to
- Proposed order or judgment
A proposed order or judgment must identify in its body the hearing date or dates and the names of the parties and counsel present when the matter was argued.
No proposed order or judgment will be submitted to a judge unless such order contains in the body of the order a reference to the date(s) of the hearing during which the subject matter of the order or judgment was argued before the court and the names of the parties and counsel present.
- Applies to
- Proposed order or judgment
Every proposed order and judgment must include the court name, uniform case number, division letter, and the required juvenile procedure styling.
Every proposed order and judgment will also contain the name of the court, uniform case number, and division letter, and will be styled in accordance with Florida Rule of Juvenile Procedure 8 .025 or 8.620.
- Deadline
- 2 calendar days
- Applies to
- Alternative proposed order
An objecting attorney or party must submit an alternative proposed order within two days; if none is received within that period, the objection is withdrawn.
The objecting attorney or party must submit an alternative proposed order within two days of communicating the objection. If an alternative proposed order has not been received by the court within two days, the court will consider the objection withdrawn.
- Applies to
- Motion or petition
When the Department of Children and Families Division of Children's Legal Services or Guardian Ad Litem Office files a motion or petition regarding reactivated protective services or a new child’s shelter, dependency, or termination-of-parental-rights petition, it must include the appropriate division designation on the first page.
If the Fl01ida Department of Children and Families Division of Children's Legal Services (CLS) or Guardian Ad Litem Office (GAL) files such a motion or petition, the CLS or GAL will include the appropriate division designation on the first page of the motion or petition.
- Applies to
- Motion petition or other document
- Must include
- case number
Every motion, petition, or other document must include the court name, uniform case number, applicable division letter, and styling required by Florida Rule of Juvenile Procedure 8.220.
Every motion, petition or other document must have the name of the court, uniform case number, and division letter for the child or children, and must be styled in accordance with Florida Rule of Juvenile Procedure 8.220.
- Applies to
- Notice of hearing
Every notice of hearing must identify the calendar time reserved and specify the matters to be heard.
Every notice of hearing must state the length of time reserved on the judge's calendar for the hearing and specify which matters are to be heard.
- Applies to
- Notice of hearing
A notice of hearing stating that all pending motions will be heard will not be accepted for filing.
Notices of hearing specifying that the hearing is on "all pending motions" will not be accepted for filing.
- Applies to
- Proposed order
Unless the presiding judge directs otherwise, the submitting attorney or self-represented litigant must consult with the opposing party or counsel within five days after the court's decision and genuinely attempt to agree on proposed-order language before submitting it.
Unless the presiding judge directs otherwise, prior to submitting a proposed order for the court's consideration after a hearing, the attorney or self-represented litigant submitting the proposed order must consult with opposing counsel or the opposing self-represented litigant within five days after the court's decision and make a genuine effort to agree on the language of the proposed order.
- Applies to
- Proposed order or judgment
If the parties cannot agree on proposed-order or judgment language, the submitting attorney or self-represented litigant must include a cover letter identifying the objection and stating its substance.
then the attorney or self-represented litigant submitting the proposed order or judgment must document in a cover letter that the opposing party or counsel has registered an objection and specifically state what the objection is.
- Applies to
- Proposed order
When a represented party's attorney has been excused from email service, the movant's attorney must give the judge sufficient paper copies and stamped, addressed envelopes.
If any party is represented by an attorney who has been excused from e-mail service by the court under Rule 2.516, the movant's attorney must submit to the presiding judge sufficient paper copies of the proposed order along with stamped, addressed envelopes.
- Applies to
- Proposed order
An unagreed proposed order or judgment must be accompanied by sufficient conformed copies and stamped, addressed envelopes for the judicial assistant.
Sufficient conformed copies of the proposed order or judgment along with stamped, addressed envelopes must also be submitted to the judicial assistant.
- Applies to
- Proposed order
An opposed proposed order or judgment must include a cover letter identifying all other parties' objections and, when available, their proposed order or judgment.
the specific objection(s) of all other parties and a copy of the other party' s proposed order or judgment, if available.
- Applies to
- Proposed order
Every proposed order or judgment must have a title stating the exact nature of the ruling and fairly identifying the action ordered.
All proposed orders and judgments submitted to the judges must contain, in the title of the order, the exact nature of the court' s ruling and must fairly apprise the reader of the action being ordered.
- Applies to
- Proposed order
A proposed order or judgment may not be submitted unless its body states the hearing dates and names of the parties and counsel present.
No proposed order or judgment will be submitted to a judge unless the order contains in the body of the order a reference to the date(s) of the hearing during which the subject matter of the order or judgment was argued before the court and the names of the parties and counsel present.
- Applies to
- Proposed order
Every proposed order and judgment must identify the court, uniform case number, and children's division letter and comply with Florida Rule of Juvenile Procedure 8.220 styling.
Every proposed order and judgment must also contain the name of the court, uniform case number, and division letter for the child or children, and be styled in accordance with Florida Rule of Juvenile Procedure 8.220.
- Applies to
- Initial pleading
Petitioners must file Form 12.900(h), the Notice of Related Cases, with the clerk alongside the initial family-law pleading even when no related cases exist.
Petitioners must file a Notice of Related Cases form (Florida Family Law Rules of Procedure Form 12.900(h)) with the clerk along with the initial pleading in a family law case, even if there are no related cases.
- Applies to
- All filed pleadings and other documents
Every attorney filing a pleading or other document must provide the stated attorney and represented-party information directly below the signature line.
In all filed pleadings and other documents, an attorney must state the following information directly below the signature line: the attorney' s name; address; telephone number, including area code; Florida Bar number; primary e-mail address; secondary e-mail address, if any; and the party whom the attorney represents.
- Applies to
- All filed pleadings and other documents
Every self-represented litigant filing a pleading or other document must provide their name, address, and telephone number below the signature line and may optionally provide an email address.
In all filed pleadings and other documents, all self-represented litigants must state the following information directly below the signature line: the party' s name; address; and telephone number, including area code. A self-represented litigant may also provide an e-mail address with this information.
- Applies to
- Financial affidavit
A financial affidavit's title page must state the signature date and the affiant's name.
The title page of a financial affidavit must designate the date the affidavit was signed and the name of the affiant.
- Applies to
- Initial modification pleading
An initial pleading in a financial modification matter must attach the parties' most recently filed financial affidavits, the final judgment, the most recent modification order if one exists, and any incorporated stipulation or property-settlement agreement.
In all modification proceedings involving financial matters, in addition to the current financial affidavit filed, there must also be attached to the initial modification pleading a copy of the last financial affidavits submitted to the court by the parties together with a copy of the final judgment and the most recent modification order, if any, entered in the cause. A copy of any stipulation or property settlement agreement incorporated into such judgment or modification order must also be attached.
- Applies to
- Discovery motion
- Must include
- certificate of conference
Discovery-compulsion, compulsory-physical-examination, and case-for-trial motions must include an attorney's certificate concerning discussion with opposing counsel and the absence of agreement or response.
All motions to compel discovery, for compulsory physical examination, and to set case for trial must contain a certificate by the attorney filing such motion that the attorney has discussed the subject matter of the motion with the opposing counsel and has been unable to reach agreement concerning the disputed discovery or the setting of the case for trial, or that opposing counsel has failed to respond.
- Applies to
- Motion to compel discovery
- Must include
- certificate of conference
A motion to compel discovery submitted without a hearing must include an additional certification that the nonmoving party neither responded or objected nor requested an extension of time.
In addition to the certification required in section 13D(i) above, such motion must also include a certification that the non-moving party has: (1) failed to respond or object in any way to the discovery request or mandatory disclosure, whether by filing with the clerk or by communicating with the moving party, and (2) that the non-moving party has made no request, whether by filing with the clerk or by communicating with the moving party, for any extension of time.
- Applies to
- Motion to compel discovery
- Must include
- proposed order
When using the no-hearing discovery-compulsion procedure, the moving party must submit the proposed order through the Florida Courts E-Filing Portal or deliver hard copies with sufficient copies, envelopes, and postage for service on all parties.
The moving party utilizing this procedure must submit the proposed order to the Court via the Florida Courts E-Filing Portal (Portal) or with delivery of hard copies of the proposed order with sufficient copies, envelopes, and postage to facilitate service to all parties.
- Applies to
- Proposed order
A proposed order in the no-hearing discovery-compulsion procedure must give the nonresponding party at least ten days to respond to the discovery request or mandatory disclosure.
The proposed order must allow the non-responding party no less than ten days to provide responses to the discovery request or mandatory disclosure.
- Applies to
- Motion for continuance
A motion for continuance must be signed by both the requesting litigant and the litigant's attorney, subject to the stated trial and good-cause exceptions.
all motions for continuance must be signed by the litigant requesting the continuance as well as the litigant's attorney, unless made at trial, or good cause is shown.
- Applies to
- Attorneys fee affidavit
The attorney’s fee affidavit must state current fees and costs and the hours, fees, and costs reasonably expected through the final hearing.
The attorney's fee affidavit must set forth fees and costs to date and anticipated hours, fees, and costs reasonably expected to be incurred through the final hearing.
- Applies to
- Hearing or deposition notice
A good-faith effort to clear hearing and deposition dates with opposing counsel or a self-represented party is required before filing notices.
A good faith effort to clear all hearing dates and deposition dates with opposing counsel or a self-represented patiy is required prior to notices being filed .
- Applies to
- Hearing or deposition notice
When a hearing or deposition date has been cleared, the notice must include the stated clearance confirmation after the certificate of service.
This fact should be shown on the face of the notice itself by inserting the following at the very bottom of the notice after the certificate of service: "The above hearing/deposition has been cleared with opposing counsel's (party 's) calendar on (date)."
- Applies to
- Hearing or deposition notice
When the date could not be cleared because opposing counsel or the party was unreachable or did not respond, the notice must state that the date was not cleared and provide the reason.
In the alternative, if it has not been possible to reach opposing counsel's office (party) to clear the date or if opposing counsel (party) has failed to respond, the following language should be used: "The above hearing/deposition date has not been cleared with opposing counsel 's/party 's calendar because (state reason) ... "
- Applies to
- Proposed order
- Must include
- proposed order
If the parties cannot agree on proposed order or judgment language, the submitting attorney or self-represented party must include a cover letter documenting the objection and stating its specific basis.
the attorney or self-represented party submitting the proposed order or judgment must document in a cover letter that the opposing party or counsel has registered an objection and specifically state what the objection is.
- Applies to
- Proposed order
- Must include
- proposed order
A proposed order must include a contemporaneous cover letter stating that all parties agreed, opposing counsel failed to respond within five business days, or an objection was registered and describing it.
When submitting a proposed order, a contemporaneous cover letter must also be included indicating that one of the following statements is true: (i) all parties have agreed to the content of the proposed order or judgment; (ii) opposing party or counsel has not responded within five business days of being provided the proposed order or judgment; or (iii) opposing party or counsel has registered an objection and the cover letter states what the objection is.
- Applies to
- Proposed order
The first paragraph of every proposed order and judgment must state the date or dates of the hearing or trial.
The first paragraph of all proposed orders and judgments must state the date or dates on which the hearing or trial took place.
- Applies to
- Judgment
Unless the presiding judge directs otherwise, the entire settlement agreement must be recited word for word in the final judgment or attached and incorporated into it.
Unless the presiding judge directs otherwise, either the entire settlement agreement must be recited word for word in the final judgment or it must be attached and incorporated into the final judgment.
- Applies to
- Judgment
The judgment must recite settlement agreement provisions concerning shared or sole parental responsibility, time-sharing, child support, and alimony.
Notwithstanding the above, the judgment must recite provisions of the settlement agreement pertaining to shared or sole parental responsibility, time-sharing, child support, and alimony.
- Applies to
- Withdrawal order
An order granting an attorney's motion to withdraw must state that a remaining self-represented party must notify the court and opposing party or attorney in writing of changes to the party's mailing address, telephone number, and available email address.
Any order granting an attorney's motion to withdraw under Florida Rule of General Practice and Judicial Administration 2.505(£)(1) must include a statement that the party whose attorney is withdrawing is obligated to provide the court and the opposing attorney or opposing self-represented party a written notice of any change to the party's mailing address, telephone number, and e-mail address (if available) if the party intends to remain self-represented.
- Applies to
- Final order
- Must include
- proposed order
A Final Disposition Form must accompany the submission of a final order or judgment to the court.
A Final Disposition Form must be submitted at the time of submission of a final order or judgment to the court.
- Applies to
- Proposed order
Every proposed order seeking court-registry disbursement must state "less clerk fees" immediately after the requested total.
All proposed orders submitted to the court for disbursement from the court registry must contain the phrase "less clerk fees" immediately after the total requested disbursement amount (for example, Total: $12,000, less clerk fees).
- Applies to
- Motion to amend dcm deadlines
- Must include
- proposed order
A motion to amend DCM deadlines should include the proposed Amended DCM Order that the parties want the judge to enter.
Note: when you read the uniform motion, you’ll see that you are supposed to attach the proposed Amended DCM Order that you want the judge to enter. Don’t skip this step!
- Applies to
- Dcm trial order
When a DCM Order has already been entered, parties must use the new DCM trial order.
If yes, you must use the new trial order.
- Applies to
- Trial order
When no DCM Order has been entered, parties must use the old trial order.
If no, you must use the old trial order.
- Applies to
- Motion
- Must include
- certificate of conference
Every motion must contain the certificate required by Florida Rule of Civil Procedure 1.202(b).
The motion must contain the certificate required by Rule 1.202(b), Fla.R.Civ.P.
- Applies to
- Notice of hearing
A Notice of Hearing for a Zoom hearing must state both parties' consent and include prescribed Zoom instructions.
The Notice of Hearing must clearly indicate that both parties consent to the hearing being held via Zoom. It must also include the following language in the Notice of Hearing:
- Applies to
- Proposed order
- Must include
- proposed order
Failure to timely submit a proposed order may result in denial of the motion without prejudice or a rehearing.
Failure to timely submit a proposed order may result in denial of the motion without prejudice or a rehearing.
- Applies to
- Proposed order
A proposed-order cover letter must affirmatively state whether the other parties object or do not object to the order’s form.
The cover letter must affirmatively state whether the other parties object or do not object to the form of the order.
- Applies to
- Proposed order
An agreed proposed order must begin with “Agreed Order,” state in its first paragraph that the parties agree to the relief, and identify the underlying stipulation or motion.
Agreed orders. Proposed orders on agreed relief or relief sought jointly by the parties should begin with “Agreed Order” in the caption. The first paragraph of the order must state that the parties agree to the relief afforded by the order, and it must identify the stipulation or motion providing the basis for the relief.
- Applies to
- Proposed order
Except in rare circumstances, an agreed order not preceded by a motion or stipulation will be rejected.
Except in rare circumstances, agreed orders that are not preceded by a motion or stipulation will be rejected.
- Applies to
- Notice of hearing
- Must include
- case number
A notice of hearing must be timely filed, include the filing date and docket number, and contain all information needed to access the hearing.
Notice of Hearings should include the date filed and docket number of the Matter being called up for hearing. Parties scheduling hearings must ensure that the notice of hearing is timely filed and contain all information necessary to access the hearing.
- Applies to
- Notice of hearing
A unilateral hearing notice must describe in detail the efforts to reach agreement; a single email, letter, or ultimatum is insufficient, and a noncompliant hearing may be canceled without notice.
A notice of a hearing set unilaterally due to a lack of cooperation must describe, in detail, the efforts made to reach agreement on the hearing date. A single email, letter, or ultimatum is insufficient. Unilaterally set hearings that do not describe efforts to agree on a hearing date may be cancelled without notice.
- Applies to
- Motion
- Must include
- certificate of conference
Failure to confer and include the required certification statement in a motion may result in denial without prejudice and cancellation of the hearing.
Failure to confer and certify the appropriate statement with the motion—with the detail required by the Administrative Order—will result in the motion being denied without prejudice and any hearing cancelled.
- Applies to
- Notice of hearing
Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Notice of hearing
A hearing is required for probation modification or termination, and the moving party must obtain a date and time and file a notice of hearing containing that information.
Motions to Modify Probation/Terminate Probation: The Court does require a hearing on these matters. Therefore, a hearing date and time must be obtained from the Judicial Assistant and a Notice of Hearing, with the assigned date and time must be filed by the moving party.
- Applies to
- Exhibits
Exhibit markings should correspond to an exhibit list filed with the clerk before the hearing.
The exhibit marking should track with an exhibit list filed with the Clerk of Court prior to the hearing.
- Applies to
- Motion
All motions must be filed and set for hearing before the pretrial conference.
All motions must be filed and set for hearing prior to the Pretrial conference.
- Applies to
- Notice of hearing
A notice of hearing involving a remote appearance must include the judicial Zoom credentials.
A notice of hearing involving any remote appearance must list the judicial Zoom credentials.
- Applies to
- Motion
A written motion requesting a remote appearance must be filed, show good cause, state whether the opposing party objects, and be accompanied by an emailed courtesy copy.
If a party is requesting a remote appearance for a scheduled, in person hearing, a written motion must be filed and a courtesy copy must be sent to civdivn@fljud13.org. The motion must show good cause from the party requesting the remote appearance. The motion must also include whether the opposing party has an objection. A statement that counsel/self represented litigant has not heard back from the opposing party is unacceptable.
- Applies to
- Proposed order
Each proposed order must include a cover letter certifying that all parties agree to the order.
All proposed orders must be accompanied by a cover letter certifying that all parties agree to the order.
- Applies to
- Agreed order
An agreed proposed order must be captioned “Agreed Order,” state in its first paragraph that the parties agree to the relief, and identify the stipulation or motion supporting that relief.
Proposed orders on agreed relief or relief sought jointly by the parties should begin with “Agreed Order” in the caption. The first paragraph of the order must state that the parties agree to the relief afforded by the court, and it must identify the stipulation or motion providing the basis for the relief.
- Applies to
- Competing proposed order
Competing proposed orders must be emailed to civdivn@fljud13.org with the subject line “Competing Proposed Order.”
Competing orders should be submitted in Word format to the division email civdivn@fljud13.org with the words “Competing Proposed Order” in the subject line.
- Applies to
- Motion to compel discovery
- Must include
- certificate of conference
Motions to compel discovery must include the good-faith conference certification required by Rule 1.380 or they will be denied.
Motions to compel discovery must comply with the good-faith conference certification requirements fo Rule 1.380. Motions that do not comply will be denied.
- Applies to
- Emergency hearing motion
A request for an emergency hearing must be made by a detailed motion identifying the issues, reasons for emergency relief, and time needed for each party’s presentation.
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
- Applies to
- Settlement petition
Closing or settlement documents must be attached to petitions seeking approval of a settlement or minor settlement.
On all Petitions for Approval of Settlement and /or Petitions for Approval of Minor Settlement, the closing/settlement documents must be attached to the petitions.
- Applies to
- Order
An order resulting from a hearing must state the hearing date in its opening paragraph.
Every Order that is uploaded to e-portal as a result of a hearing MUST include the date of the hearing in the opening paragraph of the Order
- Applies to
- Notice of hearing
The Notice of Hearing must state the Zoom information or indicate that attendance will be in person.
PLEASE FILE YOUR “NOTICE OF HEARING” W/ ZOOM INFORMATION or ON-PERSON indication listed on the Notice.
- Applies to
- Proposed order
An agreed proposed order must be uploaded through the portal in PDF format, with a cover letter identifying the hearing date and confirming the parties' agreement.
Proposed orders that are agreed upon by the parties are to be uploaded through the portal in PDF format. Please include a reminder of the date of the hearing in the cover letter, and if the Order is agreed to by the parties.
- Applies to
- Petition for administration
When the decedent died within two years before filing, the administration petition must include a paid funeral bill or satisfactory proof of payment.
If the decedent died less than two years before the date of filing, the petition for administration must be accompanied by a paid funeral bill or other satisfactory proof that the funeral expenses have been paid.
- Applies to
- Petition for administration
An administration petition for an intestate estate must be accompanied by an affidavit of heirs.
All petitions for administration in intestate estates must be accompanied by an affidavit of heirs.
- Applies to
- Petition for administration
Every signature on a pro se administration petition must be notarized.
In addition to the requirements listed above, all signatures related to petitions for administration filed pro se must be notarized.
- Applies to
- Petition for summary administration
When the decedent died within two years before filing, the summary-administration petition must include a paid funeral bill or satisfactory proof of payment.
If the decedent died less than two years before the date of the filing, the petition for summary administration must be accompanied by a paid funeral bill or other satisfactory proof that the funeral expenses have been paid.
- Applies to
- Petition for summary administration
A summary-administration petition for an intestate estate must be accompanied by an affidavit of heirs.
All petitions for summary administration in intestate estates must be accompanied by an affidavit of heirs.
- Applies to
- Petition for summary administration
Every signature on a pro se summary-administration petition must be notarized.
In addition to the requirements listed above, all signatures related to petitions for summary administration filed prose must be notarized.
- Applies to
- Order
An order resulting from a hearing must state the hearing date in its opening paragraph and should be uploaded no more than two days before the hearing.
Every Order that is uploaded to E-Portal as a result of a hearing MUST include the date of the hearing in the opening paragraph of the Order and SHOULD NOT be uploaded more than 2 days before the hearing.
- Applies to
- Petition for administration
A formal-administration petition filed within two years of death must include a paid funeral bill or satisfactory proof of payment.
If the decedent died less than two years before the date of filing, the petition for administration must be accompanied by a paid funeral bill or other satisfactory proof that the funeral expenses have been paid.
- Applies to
- Petition for administration
Every intestate-estate petition for administration must include an affidavit of heirs.
All petitions for administration in intestate estates must be accompanied by an affidavit of heirs.
- Applies to
- Petition for administration
All signatures on pro se petitions for administration must be notarized.
In addition to the requirements listed above, all signatures related to petitions for administration filed pro se must be notarized.
- Applies to
- Petition for summary administration
A summary-administration petition filed within two years of death must include a paid funeral bill or satisfactory proof of payment.
If the decedent died less than two years before the date of the filing, the petition for summary administration must be accompanied by a paid funeral bill or other satisfactory proof that the funeral expenses have been paid.
- Applies to
- Petition for summary administration
Every intestate-estate petition for summary administration must include an affidavit of heirs.
All petitions for summary administration in intestate estates must be accompanied by an affidavit of heirs.
- Applies to
- Petition for summary administration
All signatures on petitions for summary administration must be notarized.
In addition to the requirements listed above, all signatures related to petitions for summary administration must be notarized.
- Applies to
- Petition for approval of settlement
Closing or settlement documents must be attached to petitions for approval of a settlement or minor settlement.
On all Petitions for Approval of Settlement and /or Petitions for Approval of Minor Settlement, the closing/settlement documents must be attached to the petitions.
- Applies to
- Case law authority
Attorneys must submit all case-law authority cited or relied upon at contested hearings.
Attorneys must submit all case law authority being cited or relied upon at all contested hearings.
- Applies to
- Order
Every order must contain substantive material on the judge’s signature page and may not have a blank hanging signature.
All Orders MUST carry something of substance on the judge’s signature page,- i.e., no hanging signatures.
- Applies to
- Notice of hearing
Every notice of hearing must include the required Zoom information.
INCLUDE ZOOM INFORMATION ON NOTICES OF HEARING.
- Applies to
- Notice of hearing
- Must include
- case number
Every notice of hearing must include the filing date and docket number of the matter called for hearing.
In all notices of hearing, please include the date filed and docket number of the Matter being called up for hearing.
- Applies to
- Cover letter
A proposed-order cover letter must affirmatively state whether the other parties object to or do not object to the order's form.
The cover letter must affirmatively state whether the other parties object or do not object to the form of the order.
- Applies to
- Agreed order
The first paragraph of an agreed order must state that the parties agree to the relief and identify the stipulation or motion supporting that relief.
The first paragraph of the order must state that the parties agree to the relief afforded by the order, and it must identify the stipulation or motion providing the basis for the relief.
- Applies to
- Agreed order
Agreed orders not preceded by a motion or stipulation will be rejected except in rare circumstances.
Except in rare circumstances, agreed orders that are not preceded by a motion or stipulation will be rejected.
- Applies to
- Cover letter
The competing-order email may briefly explain why the proposed form is correct but may not include additional legal argument.
The email may briefly describe why the party’s proposed form is correct, but additional legal argument is prohibited.
- Applies to
- Cover letter
Every proposed order must be accompanied by a cover letter stating the specified motion, service, and agreement information.
A cover letter must accompany each proposed Order and should state:
- Applies to
- Notice of hearing
A notice of hearing must be timely filed and contain all information needed to access the hearing.
Parties scheduling hearings must ensure that the notice of hearing is timely filed and contain all information necessary to access the hearing.
- Applies to
- Notice of hearing
A notice for an evidentiary hearing must expressly identify the hearing as evidentiary.
Evidentiary hearings must be noticed as such.
- Applies to
- Notice of hearing
A unilateral hearing notice based on lack of cooperation must describe in detail the efforts made to obtain agreement on the hearing date.
A notice of a hearing set unilaterally due to a lack of cooperation must describe, in detail, the efforts made to reach agreement on the hearing date.
- Applies to
- Notice of hearing
A unilaterally set hearing may be canceled without notice if its notice does not describe efforts to agree on a hearing date.
Unilaterally set hearings that do not describe efforts to agree on a hearing date may be cancelled without notice.
- Applies to
- Complaint answer motion brief or other paper
- Must include
- ai disclosure
An attorney or pro se party that used AI to prepare a filing assigned to Judge Marlewski must disclose that AI use in a clear factual statement and certify that every legal and record citation was verified as accurate.
If any attorney or pro se party has used Artificial Intelligence (“AI”) in the preparation of any complaint, answer, motion, brief, or other paper filed with the Court, and assigned to Judge Marlewski, MUST, in a clear and plain factual statement, disclosure that AI has been used in any way in the filing, and CERTIFY, that each and every citation to the law or the record in the paper, has been verified as accurate.
- Applies to
- Complaint answer motion brief or other paper
Failure to provide the required AI disclosure and citation-verification certification may result in sanctions, including dismissal.
Failure to comply may result in sanctions, including dismissal.
- Applies to
- Notice of hearing
The scheduling party must file a notice of hearing and immediately serve all parties after reserving hearing time.
The scheduling party must file a notice of hearing and serve all parties immediately after reserving hearing time.
- Applies to
- Notice of hearing
A notice of hearing must include judicial Zoom credentials when the appearance will be remote.
The notice must contain the judicial Zoom credentials if appearance(s) will be remote
- Applies to
- Notice of hearing
The notice of hearing must contain the required ADA notification.
and the ADA notification required by Fla. R. Gen. Prac. & Jud. Admin. 2.540.
- Applies to
- Evidence
Evidence submitted for the court’s consideration must be filed in the court file and properly identified.
Any and all evidence, including affidavits/exhibits a party wishes the court to consider must be filed within the court file and properly identified. See Section G. Exhibits for Evidentiary Proceedings.
- Applies to
- Proposed order
A proposed order must state the hearing date, identify the motion, and include a cover letter certifying that all parties agree to the order’s form and content.
(2) Contain date of hearing; (3) Identify the motion; and, (4) Accompanied by a cover letter certifying that all parties agree to the form and content of the order.
- Applies to
- Proposed order
An unsolicited proposed order submitted without a hearing must be permitted by a rule or the governing section, must have an accompanying motion, and will otherwise be rejected.
Unsolicited Orders (direct submissions to judge’s queue without hearing): Proposed orders submitted without a hearing must be permitted by Rule or herein and have an accompanying motion. Unsolicited orders will be rejected.
- Applies to
- Emergency motion and documents
Self-represented parties must file emergency motions and related documents with the Clerk of Court and designate the matter as an emergency.
Self-represented parties shall file all Emergency Motions and documents with the Clerk of Court and designate that the matter is an "Emergency."
- Applies to
- Exhibits
Exhibits must be attached to the motion or filed at the same time in support of the motion.
Attach to the motion or file contemporaneously (the same time) in support of the motion.
- Applies to
- Exhibit list
An exhibit list is required for a final hearing or trial.
An Exhibit List is required for Final Hearing or Trial.
- Applies to
- Motion
Each motion must state the precise relief requested, the legal basis for the request, and the rule or statute authorizing the relief.
A motion must include a concise statement of the precise relief requested; a statement of the legal basis for the request; and authority (rule or statute) that allows for the relief requested.
- Applies to
- Paper
- Must include
- ai disclosure
For Division I papers prepared with AI, the attorney or self-represented party must disclose the AI use and certify that all legal and record citations were verified.
If any attorney for a party, or self- represented party used AI in any way in the preparation of any paper filed with the court, and assigned to Division I, shall in a clear and plain factual statement, disclose that AI was used and certify that each and every citation to the law or the record in the paper, has been verified as accurate.
- Applies to
- Motion
- Must include
- proposed order
An agreed motion seeking stipulated new deadlines must be accompanied by an agreed proposed amended DCM order uploaded to the judge’s queue.
File agreed motion alleging good cause and upload an agreed proposed Amended Differentiated Case Management (DCM) Order to judge’s queue.
- Applies to
- Motion
- Must include
- proposed order
A motion or proposed order generally extending all deadlines by a set number of days will be rejected unless it includes a proposed amended DCM order or CMO.
Motions and/or proposed orders to generally extend all deadlines for a certain number of days without a proposed Amended DCM Order/CMO will be rejected.
- Applies to
- Motion
- Must include
- proposed order
A motion to amend a DCM order must be filed before the deadline and include a proposed amended DCM order.
File motion prior to the deadline; in accordance with Fla. R. Civ. P. 1.200(e)(3); and, attach a proposed Amended Differentiated Case Management (DCM) Order.
- Applies to
- Motion
- Must include
- proposed order
Failure to attach an amended DCM order or CMO, or to timely set the matter for hearing, may result in denial of the motion.
Failure to append an Amended DCM Order/CMO for the court to consider with the motion and/or failure to timely set for hearing may result in the motion being denied.
- Applies to
- Motion
- Must include
- proposed order
A proposed order must be uploaded for clerk default entry of final judgment, and an insufficient motion with the proposed order will be rejected and set for hearing.
Upload a proposed order. See Checklist for Entry of Final Judgment. Proposed orders submitted with insufficient motions will be rejected and set for hearing.
- Applies to
- Notice of settlement
If the case settles before the Pretrial Conference, Trial, or Final Hearing, a party must file a notice of settlement, joint stipulation, or dismissal and email a courtesy copy to the judicial office while copying all parties.
If the case settles prior to the Pretrial Conference, Trial or Final Hearing, one of the parties must file a notice of settlement, joint stipulation or dismissal and provide a courtesy copy to the judicial office via email, copying all parties.
- Applies to
- Proposed order
- Must include
- proposed order
An extension motion must be accompanied by a proposed order containing the quoted language and specifying 30, 60, or 90 days for service.
Upload a proposed order to judge’s queue including the following language: “Court invokes Fla. R. Civ. P. 1.070(j) for the purpose of extending the deadline for service of process. Plaintiff shall serve Defendant within (30, 60 or 90) days of this order; and, failure to effectuate service within the time frame prescribed herein may result in a dismissal of the complaint without prejudice.”
- Applies to
- Notice of hearing
The scheduling party must file a notice of hearing and immediately serve all parties after reserving hearing time.
The scheduling party must file a notice of hearing and serve all parties immediately after reserving hearing time.
- Applies to
- Notice of hearing
A notice of hearing must include judicial Zoom credentials when the appearance will be remote.
The notice must contain the judicial Zoom credentials if appearance(s) will be remote
- Applies to
- Notice of hearing
The notice of hearing must contain the required ADA notification.
and the ADA notification required by Fla. R. Gen. Prac. & Jud. Admin. 2.540.
- Applies to
- Evidence
Evidence submitted for the court’s consideration must be filed in the court file and properly identified.
Any and all evidence, including affidavits/exhibits a party wishes the court to consider must be filed within the court file and properly identified. See Section G. Exhibits for Evidentiary Proceedings.
- Applies to
- Proposed order
A proposed order must state the hearing date, identify the motion, and include a cover letter certifying that all parties agree to the order’s form and content.
(2) Contain date of hearing; (3) Identify the motion; and, (4) Accompanied by a cover letter certifying that all parties agree to the form and content of the order.
- Applies to
- Proposed order
An unsolicited proposed order submitted without a hearing must be permitted by a rule or the governing section, must have an accompanying motion, and will otherwise be rejected.
Unsolicited Orders (direct submissions to judge’s queue without hearing): Proposed orders submitted without a hearing must be permitted by Rule or herein and have an accompanying motion. Unsolicited orders will be rejected.
- Applies to
- Emergency motion and documents
Self-represented parties must file emergency motions and related documents with the Clerk of Court and designate the matter as an emergency.
Self-represented parties shall file all Emergency Motions and documents with the Clerk of Court and designate that the matter is an "Emergency."
- Applies to
- Exhibits
Exhibits must be attached to the motion or filed at the same time in support of the motion.
Attach to the motion or file contemporaneously (the same time) in support of the motion.
- Applies to
- Exhibit list
An exhibit list is required for a final hearing or trial.
An Exhibit List is required for Final Hearing or Trial.
- Applies to
- Motion
Each motion must state the precise relief requested, the legal basis for the request, and the rule or statute authorizing the relief.
A motion must include a concise statement of the precise relief requested; a statement of the legal basis for the request; and authority (rule or statute) that allows for the relief requested.
- Applies to
- Paper
- Must include
- ai disclosure
For Division I papers prepared with AI, the attorney or self-represented party must disclose the AI use and certify that all legal and record citations were verified.
If any attorney for a party, or self- represented party used AI in any way in the preparation of any paper filed with the court, and assigned to Division I, shall in a clear and plain factual statement, disclose that AI was used and certify that each and every citation to the law or the record in the paper, has been verified as accurate.
- Applies to
- Motion
- Must include
- proposed order
An agreed motion seeking stipulated new deadlines must be accompanied by an agreed proposed amended DCM order uploaded to the judge’s queue.
File agreed motion alleging good cause and upload an agreed proposed Amended Differentiated Case Management (DCM) Order to judge’s queue.
- Applies to
- Motion
- Must include
- proposed order
A motion or proposed order generally extending all deadlines by a set number of days will be rejected unless it includes a proposed amended DCM order or CMO.
Motions and/or proposed orders to generally extend all deadlines for a certain number of days without a proposed Amended DCM Order/CMO will be rejected.
- Applies to
- Motion
- Must include
- proposed order
A motion to amend a DCM order must be filed before the deadline and include a proposed amended DCM order.
File motion prior to the deadline; in accordance with Fla. R. Civ. P. 1.200(e)(3); and, attach a proposed Amended Differentiated Case Management (DCM) Order.
- Applies to
- Motion
- Must include
- proposed order
Failure to attach an amended DCM order or CMO, or to timely set the matter for hearing, may result in denial of the motion.
Failure to append an Amended DCM Order/CMO for the court to consider with the motion and/or failure to timely set for hearing may result in the motion being denied.
- Applies to
- Motion
- Must include
- proposed order
A proposed order must be uploaded for clerk default entry of final judgment, and an insufficient motion with the proposed order will be rejected and set for hearing.
Upload a proposed order. See Checklist for Entry of Final Judgment. Proposed orders submitted with insufficient motions will be rejected and set for hearing.
- Applies to
- Notice of settlement
If the case settles before the Pretrial Conference, Trial, or Final Hearing, a party must file a notice of settlement, joint stipulation, or dismissal and email a courtesy copy to the judicial office while copying all parties.
If the case settles prior to the Pretrial Conference, Trial or Final Hearing, one of the parties must file a notice of settlement, joint stipulation or dismissal and provide a courtesy copy to the judicial office via email, copying all parties.
- Applies to
- Proposed order
- Must include
- proposed order
An extension motion must be accompanied by a proposed order containing the quoted language and specifying 30, 60, or 90 days for service.
Upload a proposed order to judge’s queue including the following language: “Court invokes Fla. R. Civ. P. 1.070(j) for the purpose of extending the deadline for service of process. Plaintiff shall serve Defendant within (30, 60 or 90) days of this order; and, failure to effectuate service within the time frame prescribed herein may result in a dismissal of the complaint without prejudice.”
- Applies to
- Order
All orders require a separate cover letter filed in the proper division.
ALL ORDERS REQUIRE A SEPARATE COVER LETTER FILED IN PROPER DIVISION.
- Applies to
- Exhibit list
A completed Exhibit List covering all exhibits is required.
In addition, an Exhibit List of all exhibits must be completed (see page 2).
- Applies to
- Exhibit list
Exhibits must be listed numerically, and the numbers on the exhibits and exhibit list must match.
List all exhibits numerically making sure the number on the exhibits match those on the exhibit list.
- Applies to
- Exhibit list
A completed Exhibit List covering all exhibits is required.
In addition, an Exhibit List of all exhibits must be completed (see page 2).
- Applies to
- Exhibit list
Exhibits must be listed numerically, and the numbers on the exhibits and exhibit list must match.
List all exhibits numerically making sure the number on the exhibits match those on the exhibit list.
- Applies to
- Notice of hearing
- Must include
- filing date, document title, document number
A Notice of Hearing must identify each matter by document number, title, and filing date and include the required ADA notification.
The Notice of Hearing should contain the document number (E.g. “Doc. #”), title, and filing date of each matter set for hearing. All Notices of Hearing must contain the ADA notification required by Fla. R. Gen. Prac. & Jud. Admin. 2.540.
- Applies to
- Motion
All motions should be scheduled for hearing before the Pretrial Conference unless the Court approves otherwise.
Scheduling Prior to Pretrial Conference: Unless otherwise approved by the Court, all motions must be scheduled for hearing prior to the Pretrial Conference.
- Applies to
- Evidentiary motion
Evidentiary motions, including evidentiary motions in limine, must be filed, noticed, and heard before the Pretrial Conference.
All evidentiary (motions requiring witnesses or the introduction of evidence) motions including motions in limine must be filed, noticed, and heard prior to the Pretrial Conference.
- Applies to
- Plea in absentia
- Must include
- case number
Before an in-absentia hearing, the defendant must present a written plea form containing fingerprints, acknowledgment and waiver of rights, and a written waiver of personal appearance.
Plea in Absentia: Prior to the hearing, a written Plea in Absentia form must be presented to the Court that complies with the requirements of Florida Rule of Criminal Procedure 3.172, and includes full fingerprints, acknowledgement and waiver of rights in absentia, and a written waiver of personal appearance in court.
- Applies to
- Proposed order
- Must include
- case number, proposed order
A proposed order must include a cover letter identifying the case name, case number, hearing date if any, and whether other parties object to the proposed order’s form.
All proposed Orders should be accompanied by a cover letter identifying the case name, case number, hearing date (if any) and affirmatively stating whether the other Parties object or do not object to the form of the proposed Order. It is not sufficient to state that the proposing Party has received no response.
- Applies to
- Agreed order
- Must include
- caption
An agreed or jointly requested order must be captioned “Agreed Order,” state that the parties agree to the relief, and identify the supporting docket entry.
Proposed Orders on agreed-upon relief or relief sought jointly by the Parties should begin with “Agreed Order” in the caption. The Order should state that the Parties agree to the relief stated in the Order, and it should identify the docket entry of the filing that provides the basis for the Order.
- Applies to
- Notice of hearing
A notice of hearing must be filed and served immediately after hearing time is reserved.
• Notice of Hearing: A notice of hearing must be filed and served immediately after reserving hearing time.
- Applies to
- Proposed order
Each proposed order must include a cover letter certifying that all parties agree to the order, unless five days have elapsed without a response.
All proposed orders must be accompanied by a cover letter certifying that all parties agree to the order.
- Applies to
- Emergency hearing motion
A motion requesting an emergency hearing must state the issues, reasons emergency relief is necessary, and time needed for each party's presentation.
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
- Applies to
- Conference request
A request for a case management or status conference must state why the conference is necessary.
Any request for a CMC or status conference must articulate the reasons for the necessity of the conference.
- Applies to
- Exhibits
- Must include
- caption, judge name, page count +8 more
The party introducing digital evidence must arrange to show it in court during the trial or hearing.
The party introducing any digital evidence must make arrangements for the evidence to be shown in court during the trial/hearing.
- Applies to
- Exhibits
Exhibits must use the prescribed party-and-number label format.
Exhibits must be labeled in the following format: “Petitioner/Plaintiff 1” or “Respondent/Defendant 1.”
- Applies to
- Pretrial order
In-person attendance at the pretrial conference is mandatory.
Attendance at the Pre-Trial Conference in person is mandatory.
- Applies to
- Discovery motion
- Must include
- certificate of conference
A motion to compel discovery must include the Rule 1.380 good-faith conference certification or it will be denied.
Motions to compel discovery must comply with the good-faith conference certification requirements of Rule 1.380. Motions that do not comply will be denied.
- Applies to
- Notice of hearing
- Must include
- notice of electronic filing
A notice of hearing must be filed and served immediately after hearing time is reserved.
Notice of Hearing: A notice of hearing must be filed and served immediately after reserving hearing time.
- Applies to
- Notice of hearing
The notice of hearing must include the filing date and document index number of the motion being heard.
When preparing the notice of hearing, always include the filing date and document index number of the motion being heard.
- Applies to
- Notice of hearing
A notice of hearing for a remote appearance must list the judicial Zoom credentials.
A notice of hearing involving any remote appearance must list the judicial Zoom credentials.
- Applies to
- Notice of hearing
Cross-noticing hearings is prohibited; agreed additional motions may be added by an amended notice only after clearance from the judicial assistant and within the allotted hearing time.
Cross-noticing hearing(s) is prohibited. If the parties agree to add certain motion(s) to a hearing and the additional motion(s) will not exceed the time already allotted, the party should file an amended notice of hearing after clearing the addition with the judicial assistant.
- Applies to
- Notice of hearing
Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Continuance motion
- Must include
- signature block
Unless good cause is shown, the continuance motion must be signed by the requesting party.
Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).
- Applies to
- Motion
A request to appear remotely must be made by motion when the hearing is noticed for in-person appearance.
Requests to use communication technology for an appearance must be made by motion, if the hearing is noticed to be in person.
- Applies to
- Remote appearance motion
A written motion and an emailed courtesy copy are required to request a remote appearance.
If a party is requesting a remote appearance for a scheduled, in person hearing, a written motion must be filed and a courtesy copy must be sent to civdivr@fljud13.org.
- Applies to
- Remote appearance motion
A remote-appearance motion must show good cause and state whether the opposing party objects; failure to obtain a response is not an acceptable substitute.
The motion must show good cause from the party requesting the remote appearance. The motion must also include whether the opposing party has an objection. A statement that counsel/self represented litigant has not heard back from the opposing party is unacceptable.
- Applies to
- Proposed order
Every proposed order must include a cover letter certifying that all parties agree to the order.
All proposed orders must be accompanied by a cover letter certifying that all parties agree to the order.
- Applies to
- Agreed order
An agreed order’s first paragraph must state the parties’ agreement to the relief and identify the stipulation or motion supporting it.
The first paragraph of the order must state that the parties agree to the relief afforded by the court, and it must identify the stipulation or motion providing the basis for the relief.
- Applies to
- Agreed order
An agreed order generally must be preceded by a motion or stipulation or it will be rejected, except in rare circumstances.
Except in rare circumstatances, agreed orders that are not preceded by a motion or stipulation will be rejected.
- Applies to
- Notice of hearing
- Must include
- page count
Every Notice of Hearing must state the filing date, document index number of the motion being heard, and hearing duration.
**WHEN PREPARING YOUR NOTICE OF HEARING ALWAYS INCLUDE THE FILING DATE, DOCUMENT INDEX NUMBER OF THE MOTION BEING HEARD AND THE AMOUNT OF TIME RESERVED FOR THE HEARING**
- Applies to
- Notice of hearing
A Notice of Hearing for an electronic hearing must include the court's Zoom login information.
PLEASE INCLUDE THE COURT’S ZOOM LOG-IN INFORMATION ON NOTICE OF HEARING.
- Applies to
- Order
Every post-hearing order must state the hearing date in its opening paragraph.
– Every Order that is uploaded to e-Portal as a result of a hearing MUST include the date of the hearing in the opening paragraph of the Order
- Applies to
- Order
Every order must contain substantive material on the judge's signature page and may not have a hanging signature.
– All Orders MUST carry something of substance on the judge’s signature page, i.e., no hanging signatures.
- Applies to
- Petition for administration
A formal-administration petition filed within two years of death must include a paid funeral bill or other satisfactory proof of payment.
If the decedent died less than two years before the date of filing, the petition for administration must be accompanied by a paid funeral bill or other satisfactory proof that the funeral expenses have been paid.
- Applies to
- Petition for administration
- Must include
- affidavit of heirs
A petition for administration in an intestate estate must be accompanied by an affidavit of heirs.
All petitions for administration in intestate estates must be accompanied by an affidavit of heirs.
- Applies to
- Petition for administration
Every signature on a pro se petition for administration must be notarized.
In addition to the requirements listed above, all signatures related to petitions for administration filed pro se must be notarized.
- Applies to
- Petition for summary administration
A summary-administration petition filed within two years of death must include a paid funeral bill or other satisfactory proof of payment.
If the decedent died less than two years before the date of the filing, the petition for summary administration must be accompanied by a paid funeral bill or other satisfactory proof that the funeral expenses have been paid.
- Applies to
- Petition for summary administration
- Must include
- affidavit of heirs
A petition for summary administration in an intestate estate must be accompanied by an affidavit of heirs.
All petitions for summary administration in intestate estates must be accompanied by an affidavit of heirs.
- Applies to
- Petition for summary administration
Every signature on a pro se petition for summary administration must be notarized.
In addition to the requirements listed above, all signatures related to petitions for summary administration filed pro se must be notarized.
- Applies to
- Notice of hearing
The Notice of Hearing must include the court’s Zoom login information.
PLEASE INCLUDE THE COURT’S ZOOM LOG-IN INFORMATION ON NOTICE OF HEARING.
- Applies to
- Notice of hearing
Every Notice of Hearing must state the filing date, document index number of the motion being heard, and amount of hearing time reserved.
WHEN PREPARING YOUR NOTICE OF HEARING ALWAYS INCLUDE THE FILING DATE; DOCUMENT INDEX NUMBER OF THE MOTION BEING HEARD AND THE AMOUNT OF TIME RESERVED FOR THE HEARING
- Applies to
- Continuance motion
- Must include
- proposed order
A first Case Management Conference continuance motion must include the reasons for continuance, a jointly signed agreement, and a proposed order ratifying the continuance.
The motion shall include the reason(s) for the continuance and a statement jointly signed by the parties agreeing to the continuance as well as a proposed Order ratifying same.
- Applies to
- Motion
A post-judgment motion must include an Order of Referral to the General Magistrate uploaded through the ePortal for signature when the motion is filed.
All post judgment matters must have an Order of Referral to the General Magistrate uploaded through the ePortal for signature at the same time the motion is filed.
- Applies to
- Relief request
Litigation or requests for relief may not be submitted by email to chambers; relief must be sought by motion or stipulation.
Litigation by emailing chambers is absolutely prohibited. All relief must be sought by motion or stipulation.
- Applies to
- Motion
- Must include
- certificate of conference
Every motion must include a Certificate of Conferral, and the hearing will be automatically canceled if it is missing.
All motions must include a Certificate of Conferral. If the motion does not contain a Certificate of Conferral, the hearing will be automatically canceled.
- Applies to
- Notice of hearing
A notice of hearing involving a remote appearance must include the judicial Zoom credentials.
A notice of hearing involving any remote appearance must list the judicial Zoom credentials.
- Applies to
- Notice of hearing
Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Notice of cancellation
A court-ordered hearing cannot be canceled except by court order.
Court-ordered hearings cannot be canceled except by court order.
- Applies to
- Proposed order
Each proposed order must include a cover letter that either certifies unanimous agreement or identifies any party disagreement concerning the proposed order.
All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
- Applies to
- Emergency motion
A party seeking an emergency hearing must file a detailed motion identifying the issues, reasons for emergency relief, and time needed for each party’s presentation.
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
- Applies to
- Case management report
A Case Management Report must be uploaded and electronically filed for the Initial Case Management Conference.
Initial Case Management Conferences are heard on the Uniform Motion Calendar. A Case Management Report must be uploaded and e-filed for this hearing, pursuant to Local Rule 3.13 (See Business Court Rules).
- Applies to
- Proposed order cover letter
Every proposed order must be accompanied by a cover letter stating that it was shown to the other side and describing that side's agreement, five-day nonresponse, or objection and competing order.
Every proposed order should be accompanied by a cover letter that indicates (1) the proposed order has been shown to the other side, (2) the other side has either agreed to the order, failed to respond after five days, or indicated that they object to the proposed order and will submit their own competing order.
- Applies to
- Notice of hearing
A court-ordered evidentiary hearing may not be canceled without a further court order.
Court ordered evidentiary hearings may not be canceled absent court order.
- Applies to
- Notice of hearing
A Notice of Hearing must identify the motion and docket numbers, reserved hearing time, in-person or remote format, remote-appearance instructions, and whether a court reporter was ordered.
The Notice of Hearing must include the following: (1) The Motion to be heard and the Docket Number(s); (2) the hearing time reserved; (3) whether the hearing is in person or remote (evidentiary hearings must specifically state so on the notice); (4) instructions for remote appearances; (5) whether a court reporter has been ordered.
- Applies to
- Hearing schedule request
A hearing request must state the motion title, filing date, requested hearing duration, trial date when applicable, and a self-represented litigant's phone number when email is unavailable.
The request must contain: a) the title of the motion requiring hearing time; b) the date the motion was filed with the clerk; c) the amount of hearing time requested; d) the date of the trial, if applicable. e) phone number for self-represented litigant (if no access to e-mail)
- Applies to
- Notice of hearing
After receiving the JAWS scheduling email, the moving party must file the notice of hearing with the clerk to provide legally effective notice to all parties.
Upon receipt of the JAWS scheduling e-mail, it is the responsibility of the moving party to file the notice of hearing with the clerk to give legally effective notice to all parties.
- Applies to
- Notice of hearing
Scheduling through JAWS does not replace filing the notice of hearing with the clerk.
Scheduling through JAWS does not substitute for filing a notice of hearing with the clerk.
- Applies to
- Special set hearing request correspondence
A special-set request must include correspondence detailing why the motion requires an expedited or special hearing.
Along with detailed correspondence stating the reason for the need to special set the motion
- Applies to
- Emergency motion
The title of an emergency motion must include the word “emergency.”
The word “emergency” must appear in the title.
- Applies to
- Notice of hearing
Lawyers may coordinate hearings of one hour or less by Zoom, and the notice of hearing must include the two specified paragraphs of Zoom information.
Lawyers may coordinate all hearings one hour or less to take place via Zoom. The following two paragraphs of Zoom information shall be included on thenotice of hearing.
- Applies to
- Notice of hearing
A hearing lasting more than one hour must be coordinated through the judge’s office, and its notice must state whether the hearing is in person or by Zoom.
Any hearing scheduled to last more than one-hourshould be coordinated through the Judge’s office and specific informationregarding in-person or Zoom shall be included on the notice of hearing.
- Applies to
- Notice of hearing
Hearings requiring more than 30 minutes are in person, and the notice of hearing must state that fact.
ALL hearings requiring more than 30 minutes are IN-PERSON and your Notice of Hearing must include that language.
- Applies to
- Proposed order
The date of the hearing must appear in the proposed order.
Please include date of hearing in proposed order.
- Applies to
- Proposed order
A contested-order submission must include a cover letter identifying the parties’ lack of agreement.
If the order is contested, both parties shall upload a proposed order with a cover letter indicating the lack of agreement between the parties.
- Applies to
- Final judgment
Every proposed final judgment, including one awarding damages, must attach Florida Rules of Civil Procedure Form 1.977, the Fact Information Sheet.
All proposed Final Judgments including a damages award shall attach Florida Rules of Civil Procedure Form 1.977, Fact Information Sheet.
- Applies to
- Filing or submission
- Must include
- ai disclosure
An attorney or pro se party filing AI-generated content must disclose AI use on the document and certify personal review and verification of its accuracy; noncompliance may result in sanctions.
If any attorney or pro se party submits to the court any filing or submission containing AI generated content, that attorney or pro se party must disclose the use of artificial intelligence on the face of the document and also must include a certification that the attorney or pro se party has personally reviewed and verified the content’s accuracy. Failure to include this certification or comply with this verification requirement will be grounds for sanctions, as permitted by law.
- Applies to
- Proposed order
A stipulated order must be identified as stipulated in its title or body.
Stipulated orders must be reflected as such in the title or body of the proposed order.
- Applies to
- Cover letter
A disputed proposed order must be accompanied by a cover letter identifying the parties' disagreement.
If the parties are in disagreement, the proposed order must be accompanied by a cover letter containing a statement identifying any disagreement of the parties as to the proposed order.
- Applies to
- Emergency hearing motion
A detailed motion requesting an emergency hearing must state the issues, reasons for emergency relief, and time needed for each party's presentation.
If a party believes there is a factual basis for setting an emergency hearing, a 3 ===== PAGE 4 ===== detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
- Applies to
- Waiver of defendants presence
When filing a bond motion, defense counsel must also file a written “Waiver of Defendant’s Presence,” unless Defendant’s presence is specifically requested at the hearing.
At the time the bond motion is filed, defense counsel also shall file a written “Waiver of Defendant’s Presence,” unless Defendant’s presence is specifically requested at the hearing.
- Applies to
- Notice of hearing
An evidentiary Notice of Hearing must identify the hearing as evidentiary and state its length.
If the hearing is evidentiary, the Notice of Hearing must specifically state the hearing is evidentiary. The Notice of Hearing also must include the length of the hearing (i.e., HEARING LENGTH: 30 minutes).
- Applies to
- Pti proposed stipulated order
Defense counsel must file the applicable PTI proposed stipulated order with special conditions and the reporting date completed.
Defense Counsel shall then file the appropriate PTI Proposed Stipulated Order [In or Out of Custody] filled out entirely with special conditions and reporting date included.
- Applies to
- Pti required forms
The listed PTI forms must be completed and filed in the court file.
Required Forms. For ease in reference, the following is a list of all forms that must be completed and filed in the court file and are available on the Thirteenth Judicial Circuit Website Forms page at https://www.fljud13.org/Resources/Forms under “CIRCUIT – CRIMINAL JUSTICE AND TRIAL”:Out of Custody PTI Stipulated Order In Custody PTI Stipulated Order with ROR PTI Address Verification Instructions PTI Reporting Instructions
- Applies to
- Proposed order
The proposed order in an agreed probation-termination motion must be titled as an agreed or stipulated order and include the specified no-objection recital.
Represented Defendants filing “agreed” motions to terminate probation may upload to the Court’s JAWS work queue through the E-Portal a proposed order including in the title of the order that it is an agreed or stipulated order AND including in the body of the order that "Counsel for Defendant has conferred with the State and the Department of Corrections, and neither party has an objection to the relief requested."
- Applies to
- Hearing scheduling request
A hearing request must identify the hearing type and reason, urgency, objections, estimated duration, and include all related case parties.
Thespecific type and reason for the hearing and if it is urgent or time sensitive.Include whether or not there are any objections to the matter at issue, andapproximately how much time is needed for the hearing all related parties onthe case should be included in the email..
- Applies to
- Cover letter
For disputed orders, one email to the judicial assistant must include a cover letter describing the differences, the hearing-date reminder, and Word versions of the competing orders.
In the case of orders NOT agreed to, please submit one email tothe JA at juvdepdivb@fljud13.org or juvdivj@fljud13.org containing a cover letter which describes the differencesin the Orders, a reminder of the hearing date, and WORD versions of thecompeting orders for the Court’s review and editing; the Court will upload andsign an order on the hearing.
- Applies to
- Notice of hearing
A Notice of Hearing must be filed before the clerk can set a hearing on the dates provided by the court’s office.
Notice of Hearing must be filed for the clerk to set a hearing on the dates provided by our office.
- Applies to
- Motion
For a represented party, counsel must file and argue all requests or motions.
If a party is represented by counsel, all requests or motions shall be filed and argued by counsel.
- Applies to
- Motion
A motion must be filed before the matter will be set for a court hearing.
A motion must be filed before it will be set for a court hearing.
- Applies to
- Notice of hearing
When a hearing date is coordinated through the Judicial Assistant, a notice of hearing must be filed with the Clerk of Court.
If a hearing date is coordinated through the Judicial Assistant, a notice of hearing must be filed with the Clerk of Court
- Applies to
- Notice of hearing
A notice of hearing involving a remote appearance must include the judicial Zoom credentials.
A notice of hearing involving any remote appearance must list the judicial Zoom credentials.
- Applies to
- Notice of hearing
Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Proposed order
Every proposed order must include a cover letter that either certifies unanimous agreement or identifies any disagreement about the proposed order.
All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
- Applies to
- Emergency hearing motion
A motion requesting an emergency hearing must state the issues to be resolved, why an emergency hearing is necessary, and the time needed for each party’s presentation.
• Requirements: If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
- Applies to
- Notice of hearing
Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Proposed order cover letter
Each proposed order must have a cover letter that either certifies agreement by all parties or identifies any disagreement.
Format: All proposed orders must be submitted in PDF format. All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the ===== PAGE 4 ===== proposed order.
- Applies to
- Emergency hearing motion
A motion requesting an emergency hearing must state the issues, reasons emergency relief is necessary, and time needed for each party's presentation.
Requirements: If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
- Applies to
- Probation motion
A probation motion must be accompanied by the required termination or modification form and filed with the Clerk of Court.
If you file a probation motion, fill out the form requesting termination / modification of probation and file your motion with the Clerk of Court.
- Applies to
- Notice of hearing
Every notice of hearing must state the filing date and docket number of the matter called for hearing.
In all notices of hearing, please put the date filed and docket number of the Matter being called up for hearing.
- Applies to
- Proposed order
- Must include
- proposed order
An agreed proposed order must be uploaded through the portal in PDF format, with a cover letter identifying the hearing date and confirming the parties' agreement.
Proposed orders that are agreed upon by the parties are to be uploaded through the portal in PDF format. Please include a reminder of the date of the hearing in the cover letter, and if the Order is agreed to by the parties.
- Applies to
- Proposed order
For orders not agreed upon, one email to the judicial assistant must include a cover letter describing the disputed differences, the hearing date, and WORD versions of the competing orders.
In the case of orders NOT agreed to, please submit one email to the JA at gencivdivd@fljud13.org containing a cover letter which describes the differences in the Orders, a reminder of the hearing date, and WORD versions of the competing orders for the Court’s review and editing; the Court will upload and sign an order on the hearing.
- Applies to
- Voluntary dismissal order
- Must include
- proposed order
A pretrial or trial may not be canceled unless completely settled, and cancellation requires an uploaded order approving voluntary dismissal plus emailed settlement paperwork to the judicial assistant.
You may not cancel a pretrial or trial unless the matter has been completely settled. If so, please upload an Order approving the voluntary dismissal, and also email the notice of settlement, NVD or other paperwork to the JA to confirm the cancellation
- Applies to
- Notice of hearing
Every notice of hearing must state the filing date and docket number of the matter called for hearing.
In all notices of hearing, please include the date filed and docket number of the Matter being called up for hearing.
- Applies to
- Final financial affidavit
Each party must provide a copy of the final financial affidavit highlighting only contested entries five days before the specified family-law trial.
Five (5) days prior to family law trials in which alimony, child support and/or attorney’s fees are an issue, each party is required to provide to the court a copy of their respective final financial affidavit highlighting only the entries that are contested.
- Applies to
- Post judgment motion
Every post-judgment matter must include an Order of Referral to the General Magistrate.
All post judgment matters must have an Order of Referral to the General Magistrate uploaded through the ePortal for signature at the same time the motion is filed.
- Applies to
- Motion
A motion must be filed before requesting or setting a hearing.
A motion must be filed with the Clerk of Court before setting the matter for hearing in JAWS or requesting hearing time from the Judicial Assistant.
- Applies to
- Notice of hearing
A unilateral notice based on lack of cooperation must include a detailed cover letter describing efforts to agree on the hearing date.
A notice of hearing set unilaterally due to a lack of cooperation must be accompanied by a cover letter describing, in detail, the efforts made to reach agreement on the hearing date.
- Applies to
- Notice of hearing
At least three attempts must be made to coordinate a hearing date.
At least three (3) attempts must be made to coordinate a hearing date.
- Applies to
- Hearing cancellation
Except for pretrial conferences, every hearing cancellation must be in writing.
All cancellations of hearing (except a Pretrial Conference hearing) shall be in writing, including hearings cancelled through JAWS.
- Applies to
- Notice of hearing
- Must include
- case number
Every notice of hearing must state the name, docket entry number, motion and response/reply filing dates, and hearing time.
All notices of hearing shall include the name, docket entry number, the date of filing of the motion to be heard and any responses/replies thereto, as well as the time reserved for the hearing.
- Applies to
- Motion
- Must include
- proposed order
A Zoom or phone appearance requires a written motion e-filed with a proposed order and a showing of good cause.
Any special request to appear by Zoom/phone at a hearing by any party or attorney must be submitted to the Court through a written motion e-filed with the Clerk of Court using the Florida Courts E-Filing portal at myflcourtaccess.com/ along with a proposed order. The motion shall provide good cause why such exception is necessary.
- Applies to
- Motion
A telephonic-appearing motion must state good cause for the requested appearance.
Set forth good cause why such why telephonic appearance is necessary.
- Applies to
- Motion
A remote-appearing motion must state whether the opposing party consents.
State whether the opposing party consents to the motion.
- Applies to
- Motion
If the opponent objects to a remote-appearing motion, the motion must describe the efforts and dates used to discuss it.
If the opposing party objects, set forth the efforts, made by the moving party to discuss the matter with the nonmoving party, including dates thereof.
- Applies to
- Proposed order
A proposed order permitting a Zoom hearing must allow all parties to appear by Zoom.
Proposed Orders for Zoom Hearings must meet the following requirements:Allow all parties to appear via Zoom
- Applies to
- Proposed order
A proposed order permitting a Zoom hearing must state the hearing date and time.
State the date and time of the hearing
- Applies to
- Proposed order
A proposed order permitting a Zoom hearing must state the title of the motion to be heard via Zoom.
State the title of the motion to be heard Via Zoom
- Applies to
- Proposed order
A proposed order permitting a Zoom hearing must state the Court's Zoom information and call-in number.
State the Court’s Zoom information and call in number.
- Applies to
- Proposed order
A hearing is presumed in person unless a Zoom-appearing motion is filed and the judge grants an order.
Videoconference Hearings:All hearings are presumed to be in-person unless a Motion to Appear via Zoom has been filed and an Order has been granted by the Judge.
- Applies to
- Proposed order
Every proposed order must be accompanied by a cover letter.
All proposed orders must be accompanied by a cover letter.
- Applies to
- Proposed order
A proposed-order cover letter must identify any hearing date and state whether other parties object to or agree to the order's form.
The cover letter must identify the hearing date (if any) and must affirmatively state whether the other parties object or do not object to the form of the order (i.e. whether all parties agree to the form of the order.)
- Applies to
- Proposed order
A paper proposed order must include three sets of pre-addressed stamped envelopes for conforming copies and a cover letter.
Proposed order submitted on paper must also be accompanied by three copies for conforming, pre-addressed, stamped envelopes for each party in the case, and a cover letter.
- Applies to
- Proposed order
An agreed order's first paragraph must state the agreed relief and identify the stipulation or motion supporting it.
The first paragraph of the order must state that the parties agree to the relief afforded by the order, and it must identify the stipulation or motion providing the basis for the relief.
- Applies to
- Pretrial order
A final pretrial conference must be scheduled one month before trial, and mandatory attendance must be in person.
Parties scheduling either non-jury or jury trials must also schedule the designated final pretrial conference one month prior to the trial date. Attendance to the pretrial conference is mandatory and in person.
All required documents must be filed before the court will allow parties to obtain a trial date.
All required documents must be filed before the court will permit the Parties to obtain a trial date.
- Applies to
- Proposed order
- Must include
- proposed order
When all parties agree to a continuance, the Judicial Assistant must be contacted to remove the hearing or trial, and the agreed proposed order for continuance must be uploaded to E-Portal for electronic signature.
If a continuance is agreed upon by all parties, contact the Judicial Assistant to remove the Hearing and/or trial from the docket. Upload the AGREED proposed Order for Continuance to the E-Poral for electronic signature.
- Applies to
- Notice of hearing
Attorneys must file a Notice of Hearing with the clerk and serve notice on opposing counsel or a self-represented party under the applicable procedural rules.
Attorneys must file a Notice of Hearing with the Clerk’s Office and serve notice upon opposing counsel or a self-represented party in accordance with the applicable rules of procedure.
- Applies to
- Post judgment motion
A post-judgment motion on the 15- or 30-minute hearing docket must be referred to the general magistrate and mediated if ordered.
If your motion is Post-Judgment, IT MUST be referred to the General Magistrate and mediated if ordered to do so.
- Applies to
- Post judgment motion
An order referring a post-judgment motion to the general magistrate must be filed simultaneously with the motion.
All post-judgment motions must have an order of referral to the General Magistrate filed at the same time the motion is filed.
- Applies to
- Temporary relief hearing
A proposed parenting plan is required for a temporary-relief hearing when minor children are involved.
A proposed Parenting Plan is also required if the case involves minor child(ren).
- Applies to
- Post judgment motion
An order referring a post-judgment matter to the general magistrate must be filed with the motion.
All post-judgment matters must have an order of referral to the Genera Magistrate filed at the same time the motion is filed.
- Applies to
- Proposed order
Each proposed order must include a cover letter stating the hearing date, motion docket number, whether the order was provided to the opposing party, whether an objection was received, whether no response was received, and when the order was provided.
All Proposed Order should include a cover letter containing explanatory information, specifically: when the issue that is the subject of the proposed order was heard, the docket number of the motion, if the proposed order was provided to the opposing party, if an objection was received, if no response was received, and when the proposed order was provided to the opposing party.
- Applies to
- Final order
A Final Disposition Form must accompany a proposed final order or final judgment when it is submitted to close the case.
A Final Disposition Form must be submitted at the time of submission of a proposed Final Order or Final Judgment in order to close the case.
- Applies to
- Exhibits
Exhibit binders or documents must include a table of contents with corresponding tabs displaying the documents.
Please also organize the binders/documents with a “Table of Contents” with corresponding tabs displaying the documents.
- Applies to
- Conference request
A request for a case management or status conference must explain why the conference is necessary.
Any request for a CMC or status conference must articulate the reasons for the necessity of the conference.
- Applies to
- Pretrial conference
In cases involving children, the parties must upload both a parenting-course completion certificate and a proposed parenting plan before the pretrial conference.
In cases involving children, the parties are required to upload a Certificate of Completion of Parenting Course and a Proposed Parenting Plan prior to PTC.
- Applies to
- Pretrial conference
In cases involving children, the parties must upload both a parenting-course completion certificate and a proposed parenting plan before the pretrial conference.
In cases involving children, the parties are required to upload a Certificate of Completion of Parenting Course and a Proposed Parenting Plan prior to PTC.
- Applies to
- Notice of hearing
Every notice of hearing must include the filing date and document index number of the motion being heard.
When preparing the notice of hearing, always include the filing date and document index number of the motion being heard.
- Applies to
- Notice of hearing
A notice of hearing for a remote appearance must list the judicial Zoom credentials.
A notice of hearing involving any remote appearance must list the judicial Zoom credentials.
- Applies to
- Notice of hearing
A unilateral notice of hearing must detail efforts to agree on a hearing date; one letter, email, or ultimatum is insufficient.
The notice of hearing must describe, in detail, the efforts made to reach an agreement on the hearing date. A single letter, email or ultimatum is insufficient.
- Applies to
- Notice of hearing
Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Motion
If a hearing noticed for in-person appearance will use communication technology, the request must be made by motion.
Requests to use communication technology for an appearance must be made by motion, if the hearing is noticed to be in person.
- Applies to
- Remote appearance motion
A party requesting a remote appearance must file a written motion, send a courtesy copy to civdivu@fljud13.org, show good cause, and state whether the opposing party objects; silence from the opposing party is unacceptable as a substitute.
Requirements: If a party is requesting a remote appearance for a scheduled, in person hearing, a written motion must be filed and a courtesy copy must be sent to civdivu@fljud13.org. The motion must show good cause from the party requesting the remote appearance. The motion must also include whether the opposing party has an objection. A statement that counsel/self represented litigant has not heard back from the opposing party is unacceptable.
- Applies to
- Proposed order
Each proposed order must include a cover letter certifying that all parties agree to the order.
All proposed orders must be accompanied by a cover letter certifying that all parties agree to the order.
- Applies to
- Proposed order
An agreed proposed order should begin with “Agreed Order” in the caption; its first paragraph must state the parties’ agreement to the relief and identify the stipulation or motion supporting it.
Agreed Orders: Proposed orders on agreed relief or relief sought jointly by the parties should begin with “Agreed Order” in the ===== PAGE 6 ===== caption. The first paragraph of the order must state that the parties agree to the relief afforded by the court, and it must identify the stipulation or motion providing the basis for the relief.
- Applies to
- Competing proposed order
The email accompanying a competing proposed order may briefly explain why the proposed form is correct but must not include additional legal argument.
The email may briefly describe why the party’s proposed form is correct, but additional legal argument is prohibited.
- Applies to
- Discovery motion
- Must include
- certificate of conference
A motion to compel discovery must include the good-faith conference certification required by Rule 1.380 or it will be denied.
Motions to compel discovery must comply with the good-faith conference certification requirements fo Rule 1.380. Motions that do not comply will be denied.
- Applies to
- Notice of hearing
Every notice of hearing must include the filing date and document index number of the motion being heard.
When preparing the notice of hearing, always include the filing date and document index number of the motion being heard.
- Applies to
- Notice of hearing
A notice of hearing for a remote appearance must list the judicial Zoom credentials.
A notice of hearing involving any remote appearance must list the judicial Zoom credentials.
- Applies to
- Notice of hearing
A unilateral notice of hearing must detail efforts to agree on a hearing date; one letter, email, or ultimatum is insufficient.
The notice of hearing must describe, in detail, the efforts made to reach an agreement on the hearing date. A single letter, email or ultimatum is insufficient.
- Applies to
- Notice of hearing
Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Motion
If a hearing noticed for in-person appearance will use communication technology, the request must be made by motion.
Requests to use communication technology for an appearance must be made by motion, if the hearing is noticed to be in person.
- Applies to
- Remote appearance motion
A party requesting a remote appearance must file a written motion, send a courtesy copy to civdivu@fljud13.org, show good cause, and state whether the opposing party objects; silence from the opposing party is unacceptable as a substitute.
Requirements: If a party is requesting a remote appearance for a scheduled, in person hearing, a written motion must be filed and a courtesy copy must be sent to civdivu@fljud13.org. The motion must show good cause from the party requesting the remote appearance. The motion must also include whether the opposing party has an objection. A statement that counsel/self represented litigant has not heard back from the opposing party is unacceptable.
- Applies to
- Proposed order
Each proposed order must include a cover letter certifying that all parties agree to the order.
All proposed orders must be accompanied by a cover letter certifying that all parties agree to the order.
- Applies to
- Proposed order
An agreed proposed order should begin with “Agreed Order” in the caption; its first paragraph must state the parties’ agreement to the relief and identify the stipulation or motion supporting it.
Agreed Orders: Proposed orders on agreed relief or relief sought jointly by the parties should begin with “Agreed Order” in the ===== PAGE 6 ===== caption. The first paragraph of the order must state that the parties agree to the relief afforded by the court, and it must identify the stipulation or motion providing the basis for the relief.
- Applies to
- Competing proposed order
The email accompanying a competing proposed order may briefly explain why the proposed form is correct but must not include additional legal argument.
The email may briefly describe why the party’s proposed form is correct, but additional legal argument is prohibited.
- Applies to
- Discovery motion
- Must include
- certificate of conference
A motion to compel discovery must include the good-faith conference certification required by Rule 1.380 or it will be denied.
Motions to compel discovery must comply with the good-faith conference certification requirements fo Rule 1.380. Motions that do not comply will be denied.
- Applies to
- Cover letter
The cover letter for an agreed proposed order must state the hearing date and identify the opposition’s agreement or five-day nonresponse.
Please include in the cover letter the date of the hearing and that the opposing party has agreed to the proposed order or failed to respond within five days.
- Applies to
- Discovery motion
- Must include
- certificate of conference
A discovery-related motion must contain a certificate of conferral or its hearing will be automatically canceled.
If the motion does not contain a certificate of conferral, the hearing will be automatically cancelled.
- Applies to
- Amended notice of hearing
Failure to notify the JA causes the added matter to be stricken, and a hearing involving cross-noticed matters requires an Amended Notice of Hearing listing all matters.
Failure to inform the JA will result in the additional matter being stricken from the calendar. Also, an Amended Notice of Hearing will need ===== PAGE 4 ===== to be filed that includes all of the matters to be heard.
- Applies to
- Pretrial or trial cancellation
A Pretrial Conference or Trial may not be cancelled unless the matter has completely settled, and the parties must use one of the specified settlement-cancellation procedures.
You may not cancel a Pretrial Conference or Trial unless the matter is completely settled. If the case has settled, the parties must either:
- Applies to
- Proposed order
Before judicial review, a proposed order must be shown to the opposing party, which must agree, fail to respond for five days, or indicate that it will submit a competing order.
A proposed order should be submitted for the judge’s review only after the following: The proposed order has been shown to opposing counsel/opposing party, and The Opposing counsel/opposing party has either agreed to the order, or The Opposing counsel/opposing party has failed to respond after five days, or Opposing counsel/opposing party has objected to the proposed ===== PAGE 6 ===== order and indicated that they will submit their own competing order.
- Applies to
- Cover letter
An email submitting a competing proposed order must include a cover letter detailing the conflicting issues.
A cover letter must be included that details the conflicting issues.
- Applies to
- Pretrial order
- Must include
- proposed order
Parties must draft one pretrial conference order using the form order, obtain signatures from all participating counsel, and submit it directly to the court at least three days before the conference.
I. Draft one Pre-Trial Conference Order (using the form order located in Forms section), signed by all participating counsel, that shall be submitted directly to the Court at least 3 days prior to the Pre-Trial Conference.
- Applies to
- Motion
- Must include
- certificate of conference
A motion must include the required good-faith-conference certification or it will be denied without prejudice and its hearing cancelled.
Failure to confer and include in the motion the appropriate certification regarding the conferral—with the detail required by the Administrative Order and Rule 1.202—will result in the motion being denied without prejudice and any hearing cancelled.
- Applies to
- Discovery motion
- Must include
- certificate of conference
A motion to compel must satisfy Rule 1.202's conference-certification requirements or it will be denied and its hearing cancelled.
The motion must comply with the good-faith conference certification requirements of Rule 1.202. Motions that do not comply will be denied and hearings cancelled.
- Applies to
- Motion
- Must include
- certificate of conference
A motion must include the required conference-certification statement or it will be denied without prejudice and its hearing cancelled.
Failure to confer and include the appropriate certification statement regarding the conferral within the motion—with the detail required by the Administrative Order and Rule 1.202—will result in the motion being denied without prejudice and any hearing cancelled.
- Applies to
- Proposed order
- Must include
- proposed order
Proposed orders must be submitted through the e-portal, and stipulated orders must be submitted with the stipulation as one document.
Proposed orders are to be submitted through the e-portal for consideration. If it’s a stipulated order please submit the stipulation along with the order as one.
- Applies to
- Proposed order
- Must include
- proposed order
A stipulated continuance order for a pretrial and jury trial must include new dates obtained from the judicial assistant.
If the stipulation is for a continuance of a pre-trial and jury trial, a new pre-trial date and jury trial must be in the order, these dates shall be obtained from the judicial assistant.
- Applies to
- Motion in limine
- Must include
- statement of facts
Motion in limine and discovery-dispute motions must state and describe a good-faith attempt to resolve the dispute without court involvement.
All Motions in Limine and all motions pertaining to Discovery disputes SHALL contain a statement by the moving party that good faith attempt to resolve the matter without Court involvement has been made and SHALL describe the manner in which the attempt was made.
- Applies to
- Motion
- Must include
- legal argument, statement of facts
Boiler-plate motions, including motions lacking a factual basis or stating only that facts will be presented at hearing, are not permitted and will be stricken.
Boiler plate motions (including motions which fail to include a factual basis or which simply provide "facts to be presented or argued at hearing") are NOT permitted and will be stricken as legally insufficient.
- Applies to
- Motion
- Must include
- legal argument, statement of facts
Every motion must contain the facts and law supporting the requested relief.
All motions SHALL contain the facts and law which form the basis for the relief sought.
- Applies to
- Notice of hearing
A party seeking a unilateral hearing notice must make at least three attempts to coordinate a hearing date; a single communication is insufficient.
At least three (3) attempts must be made to coordinate a hearing date. A single email, letter, or ultimatum is insufficient.
- Applies to
- Motion to appear via zoom
- Must include
- proposed order
A request to appear by Zoom or phone must be made by written motion e-filed through the Florida Courts E-Filing portal and accompanied by a proposed order.
Any special request to appear by Zoom/phone at a hearing by any party or attorney must be submitted to the Court through a written motion e-filed with the Clerk of Court using the Florida Courts E-Filing portal at myflcourtaccess.com/ along with a proposed order.
- Applies to
- Proposed order
- Must include
- proposed order
A Zoom or phone appearance motion must be accompanied by a proposed order meeting the stated requirements.
Be accompanied by a proposed order meeting the requirements below.
- Applies to
- Proposed order
- Must include
- proposed order
Every proposed order must include a cover letter identifying the hearing date, if any, and stating whether the other parties object to the order’s form.
All proposed orders must be accompanied by a cover letter. The cover letter must identify the hearing date (if any) and must affirmatively state whether the other parties object or do not object to the form of the order
- Applies to
- Trial request
All required documents must be filed before the court will allow the parties to obtain a trial date.
All required documents must be filed before the court will permit the Parties to obtain a trial date.
- Applies to
- Proposed order
The proposed order must include the date of the hearing.
Please include date of hearing in proposed order.
- Applies to
- Proposed order
When the order is contested, both parties must upload a proposed order with a cover letter stating that the parties did not agree.
If the order is contested, both parties shall upload a proposed order with a cover letter indicating the lack of agreement between the parties.
- Applies to
- Final judgment
Every proposed final judgment, including one awarding damages, must attach Florida Rule of Civil Procedure Form 1.977, the Fact Information Sheet.
All proposed Final Judgments including a damages award shall attach Florida Rules of Civil Procedure Form 1.977, Fact Information Sheet.
- Applies to
- Filing or submission
- Must include
- ai disclosure
Any filing containing AI-generated content must disclose the AI use on the document and include certification of personal review and accuracy verification.
If any attorney or pro se party submits to the court any filing or submission containing AI generated content, that attorney or pro se party must disclose the use of artificial intelligence on the face of the document and also must include a certification that the attorney or pro se party has personally reviewed and verified the content’s accuracy.
- Applies to
- Proposed order
The proposed order must include the date of the hearing.
Please include date of hearing in proposed order.
- Applies to
- Proposed order
When the order is contested, both parties must upload a proposed order with a cover letter stating that the parties did not agree.
If the order is contested, both parties shall upload a proposed order with a cover letter indicating the lack of agreement between the parties.
- Applies to
- Final judgment
Every proposed final judgment, including one awarding damages, must attach Florida Rule of Civil Procedure Form 1.977, the Fact Information Sheet.
All proposed Final Judgments including a damages award shall attach Florida Rules of Civil Procedure Form 1.977, Fact Information Sheet.
- Applies to
- Filing or submission
- Must include
- ai disclosure
Any filing containing AI-generated content must disclose the AI use on the document and include certification of personal review and accuracy verification.
If any attorney or pro se party submits to the court any filing or submission containing AI generated content, that attorney or pro se party must disclose the use of artificial intelligence on the face of the document and also must include a certification that the attorney or pro se party has personally reviewed and verified the content’s accuracy.
- Applies to
- Cover letter
The cover letter must state whether all parties agree to the proposed order.
The Cover Letter needs to include whether or not the proposed order is agreed upon by all Parties.
- Applies to
- Cover letter
The cover letter must state whether all parties agree to the proposed order.
The Cover Letter needs to include whether or not the proposed order is agreed upon by all Parties.
- Applies to
- Notice of hearing
A notice of hearing for a remote appearance must list the judicial Zoom credentials.
A notice of hearing involving any remote appearance must list the judicial Zoom credentials.
- Applies to
- Notice of hearing
Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Notice of cancellation
A hearing cancellation requires immediate notice to the judicial assistant and immediate filing and service of a cancellation notice on opposing counsel and any self-represented litigant.
• Cancelling Hearings: You must cancel hearings by notifying the judicial assistant immediately. You must also immediately file and serve a notice of cancellation on opposing counsel and any self-represented litigant.
- Applies to
- Emergency hearing motion
A motion requesting an emergency hearing must be detailed and state the issues to be resolved, why an emergency hearing is necessary, and the time each party needs to present.
• Requirements: If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
- Applies to
- Notice of hearing
- Must include
- notice of electronic filing
Every notice of hearing must include Zoom information.
INCLUDE ZOOM INFORMATION ON NOTICES OF HEARING.
- Applies to
- Cover letter
Every proposed order must have a cover letter stating the motion and hearing information, the date the order was provided, and opposing counsel’s agreement, nonresponse after five days, or objection.
A cover letter must accompany each proposed Order and should state: Title, filing date, and if applicable, hearing date of Motion Date the proposed Order was provided to opposing counsel Opposing counsel agrees to the Order OR opposing counsel failed to respond after 5 days OR opposing counsel indicated they object and will be submitting a competing Order
- Applies to
- Notice of hearing
The scheduling party must timely file a notice of hearing containing all information necessary for access to the hearing.
Parties scheduling hearings must ensure that the notice of hearing is timely filed and contains all information necessary to access the hearing.
- Applies to
- Notice of hearing
A notice of hearing must identify the matter, reserved time, in-person or remote format, remote-access instructions when applicable, and whether a court reporter was ordered.
The notice of hearing should include the following information: The motion or matter to be heard; The amount of time reserved; Whether the hearing is in person or remote (see answer to Question 1 above);if the hearing is remote, instructions for remote appearances; and Whether a court reporter has been ordered.
- Applies to
- Notice of hearing
A unilateral hearing notice based on noncooperation must detail the efforts to agree on the hearing date; a single email, letter, or ultimatum is insufficient, and a deficient notice may be canceled without further notice.
A notice of a hearing set unilaterally due to a lack of cooperation must describe, in detail, the efforts made to reach agreement on the hearing date. A single email, letter, or ultimatum is insufficient. Unilaterally set hearings that do not describe efforts to agree on a hearing date may be cancelled without notice.
- Applies to
- Notice of hearing
Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Proposed order
When the parties dispute a proposed order, it must be accompanied by a cover letter identifying their disagreement.
If the parties are in disagreement, the proposed order must be accompanied by a cover letter containing a statement identifying any disagreement of the parties as to the proposed order.
- Applies to
- Emergency hearing motion
A request for an emergency hearing must be made by a detailed motion stating the issues, reasons for emergency relief, and time needed for each party's presentation.
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
- Applies to
- Early termination or modification of probation motion
A probation motion must be prepared using the required termination or modification form and filed with the Clerk of Court.
If you file a probation motion, fill out the form requesting termination / modification of probation and file your motion with the Clerk of Court.
- Applies to
- Fingerprint record
The fingerprint record must include the law enforcement employee's certification that the fingerprints belong to the defendant.
I HEREBY CERTIFY that the above and foregoing fingerprints are the fingerprints of the Defendant,
- Applies to
- Fingerprint record
The law enforcement employee taking the defendant's fingerprints must complete the designated section.
****TO BE COMPLETED BY LAW ENFORCEMENT EMPLOYEE TAKING DEFENDANT’S FINGERPRINTS****
- Applies to
- Fingerprint record
The fingerprint record must identify the employee taking the fingerprints, the agency, the PersID number, and the employee's printed name.
Fingerprints taken by: Agency PersID# Law Enforcement Employee’s Printed Name
- Applies to
- Fingerprint record
The person verifying must provide a photo ID type or booking number, verified visually by photo.
Verified by: □# or □# (DL/ID/Passport/Other Photo ID Type ) (Booking #; [verified visually by photo])
- Applies to
- Bond motion order
- Must include
- proposed order
Defense counsel must prepare an order reflecting the court's bond ruling and upload it to E-Portal for signature.
Defense counsel shall then prepare an Order reflecting the Court’s ruling and upload said Order to E-Portal for the Court’s signature.
- Applies to
- Change of plea
A Zoom change of plea requires a waiver of physical presence, plea form, DNA form, and an out-of-custody fingerprint card.
Said forms for ZOOM “changes of pleas” are (1) Waiver of Physical Presence in Court Form, (2) Plea form, (3) DNA Form, and (5) Fingerprint card (if Defendant is out-of-custody):
- Applies to
- Change of plea
For VOP cases, the felony plea form and DNA form are unnecessary, but a waiver of physical appearance is required.
VOP cases do not need the Felony Plea Form nor the DNA form, but DO require a Waiver of Physical Appearance
- Applies to
- Change of plea
After discussing every form with the defendant and obtaining permission to sign when necessary, defense counsel must file the forms with the Circuit Court Clerk.
Once the attorney has fully discussed ALL forms with the Defendant and obtained the Defendant’s permission for the attorney to sign those forms FOR him/her (or, s/he has chance to sign them) the attorney shall file the forms with the Clerk of Circuit Court.
- Applies to
- Hearing date request
A hearing-date request email must include a copy of the motion, the case number, and the case name.
You must include a copy of the motion, the case number, and case name in the email sent to the Judicial Assistant when requesting a hearing date.
- Applies to
- Notice of hearing
The Division F Zoom link must appear in the requesting party's Notice of Hearing.
The Division F “ZOOM link” shall be contained in the Notice of Hearing prepared by the party requesting the hearing.
- Applies to
- Notice of filing
Counsel must file a Notice of Filing with any evidentiary exhibits, and each exhibit must be sequentially numbered without alphabetic identifiers.
At the time Counsel files the motion, Counsel shall file a “Notice of Filing”, attaching any exhibits that are requested to be introduced into evidence during the hearing. All exhibits shall be numbered sequentially without using alphabetic characters to identify an exhibit.
- Applies to
- Jury instructions
The jury-instruction submission must include proposed instructions, applicable lesser-included offenses, enhancement instructions, the proposed verdict form, and specially requested instructions.
Jury Instructions: The Friday before jury selection, Counsel for State/Defense shall submit all proposed jury instructions, applicable lesser included offenses, any enhancement instructions and proposed verdict form, and any specially requested instructions to the Court and opposing counsel via email in WORD format, Times New Roman, 12 font.
- Applies to
- Motion
- Must include
- proposed order
An out-of-town witness appearing virtually to confirm business records or amounts owed requires a motion and proposed order submitted to Division O at least five days before the final hearing or trial.
Out of town witnesses that are simply confirming business records to be admitted into the record or amounts owed may appear at final hearing or trial virtually, however, a motion to allow appearance of witness via phone/zoom must be filed and a proposed order submitted to Division O at least five (5) days prior to such final hearing or trial.
- Applies to
- Exhibits
Counsel must submit a Notice of Filing with an exhibit list for each proposed exhibit, and all exhibits must be numbered sequentially.
Counsel shall also submit a Notice of Filing and attach an exhibit list with each proposed exhibit to be introduced into evidence during the hearing and/or trial. All exhibits shall be numbered sequentially; for example: Guardian’s exhibit 1, Mother’s exhibit 1, composite a-e.
- Applies to
- Notice of hearing
The moving party must provide a Notice of Hearing for every hearing.
A Notice of Hearing is required for all hearings, and is the responsibility of the moving party.
- Applies to
- Proposed order
- Must include
- proposed order
After a hearing, the proposed order must be circulated for party approval and, once approved or objection periods lapse, submitted by the hearing or motion proponent to the Court by email for signature.
After a hearing, if an order needs to be submitted to the Court, the order shall be circulated among the Parties for approval. Once approved or after a reasonable period of time has elapsed for a party to voice an objection to the proposed order, it shall be the responsibility of the proponent of the hearing/motion to submit the proposed order to the Court via email for signature.
- Applies to
- Jury instructions and verdict forms
Before jury selection, counsel must email the Court and opposing counsel all proposed jury instructions and verdict forms, including lesser-included and enhancement instructions and specially requested instructions, in WORD format using Times New Roman 12-point font.
Either the Thursday before jury selection, if the selection day is Friday or the Friday before jury selection, if selection day is Monday, counsel for the State/Plaintiff(s)/Defense shall submit all proposed jury instructions and verdict forms, applicable lesser included offenses, any enhancement instructions, proposed verdict form, and any specially requested instructions to the Court and opposing counsel via email in WORD format, Times New Roman, 12 font.
- Applies to
- Exhibit list
At or before jury selection, each attorney must provide and file an exhibit list to the other counsel, Court, and clerk, with numbered exhibits corresponding to all exhibits to be marked and introduced, preferably in presentation order and identifying the witness through whom each exhibit will be offered.
At or before jury selection, each attorney shall furnish each other, the Court, clerk, and file via e-portal, an Exhibit List with exhibits numbered that correspond to all exhibits that have and are to be marked and introduced into trial (preferably, in the numerical/alphabetical order in which the exhibits are to be offered into evidence with the name of the witness the evidence is intended to be offered through.)
- Applies to
- Exhibit objections
Any legal objections to exhibits offered must be specifically stated in writing and submitted to the Court at least two business days before the hearing.
Any legal objections to exhibits offered shall be specifically set forth in writing and submitted to the Court at least 2 business days before the hearing.
- Applies to
- Notice of hearing
Every Notice of Hearing must include the motion’s document/index number.
All Notice of Hearing must contain the motion’s document/index number (Doc #) or the hearing shall be cancelled.
- Applies to
- Motion for clarification
If parties cannot agree on the form of an order after a hearing, they must order any available transcript and file a motion for clarification with the transcript attached.
Competing Orders: If, following a hearing, the parties are unable to agree about the form of an order, they must order any available transcript and file a motion for clarification by the Court, with said transcript attached.
- Applies to
- Unsolicited order
A proposed order submitted directly without a hearing must be permitted by the applicable rule and include an accompanying motion; otherwise, it will be rejected.
Unsolicited Orders: (direct submissions to judge’s queue without hearing): Proposed orders submitted without a hearing must be permitted by Rule or herein and must have an accompanying motion. Unsolicited orders will be rejected.
- Applies to
- Emergency motion
A party seeking an emergency hearing must file a detailed motion stating the issues to be resolved and the reasons an emergency hearing is necessary.
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the issues to be resolved, and reasons why an emergency hearing is necessary.
- Applies to
- Emergency motion
An emergency motion must include the opposing party’s correct contact information, including an email address and, if possible, phone number, or state that no contact information is available.
An “emergency” motion, must include the correct contact information for the opposing party must include, if at all possible, email address and potentially phone numbers. This includes motions filed ex parte. If the movant does not have any contact information for the opposing party, please state that in the motion.
- Applies to
- Motion
Exhibits supporting a motion must be attached to the motion.
Attach the exhibits in support of the motion
- Applies to
- Exhibits
Exhibits must be clearly identified numerically or alphabetically.
Clearly identify numerically or alphabetically
- Applies to
- Exhibit list
An exhibit list is required for a final hearing or trial.
An Exhibit List is required for Final Hearing or Trial
- Applies to
- Motion
- Must include
- legal argument
Each motion must state the precise relief, its legal basis, supporting rule or statutory authority, and the document number it addresses, and may be stricken or denied for lacking legal authority.
Contents of Motions: A motion must include a concise statement of the precise relief requested; a statement of the legal basis for the request; and authority (rule or statute) that allows for the relief requested. Additionally, the Motion must reference the (Doc #) in which it is addressing. Pleadings filed without appropriate legal authority may be stricken or denied as facially insufficient.
- Applies to
- Filing
- Must include
- ai disclosure
The signer of every filing, whether an attorney or an unrepresented party, must represent that identified legal authorities exist and are accurately cited, with sanctions possible after notice and an opportunity to be heard.
Artificial Intelligence (AI): Rule 2.515(d)(2) requires the signer of a filing to represent that the legal authorities identified in the that filing “exist and accurately cited.” This requirement applies both to filings prepared by attorneys and to filings prepared by unrepresented parties. The court may “impose sanctions for any filings inconsistent with this representation after providing the signer notice and an opportunity to be heard. Such sanctions may include reprimand, contempt, striking of the document, dismissal of proceedings, costs, attorneys’ fees, or other sanctions.
- Applies to
- Agreed motion
- Must include
- proposed order
An agreed motion stipulating to a new deadline must be accompanied by an agreed proposed amended DCM order uploaded to the judge’s queue.
Parties stipulate to new deadline: File agree motion alleging good cause and upload an agreed proposed Amended Differentiated Case Management (DCM) Order to judge’s queue.
- Applies to
- Motion
- Must include
- proposed order
A motion to amend the DCMO must attach a proposed amended DCM order.
File motion prior to the deadline; in accordance with Florida Rule of Civil Procedure1.200(e)(3); and, attached a proposed Amended Differentiated Case Management Order (DCMO).
- Applies to
- Motion
- Must include
- proposed order
Failure to provide an amended DCMO for the court’s consideration or to timely set a hearing may result in denial of the motion.
Failure to Amended DCMO for the court to consider with the motion and/or failure to timely set for hearing may results in the motion being denied.
- Applies to
- Motion
- Must include
- proposed order
A proposed order must be uploaded in a clerk-default filing.
Upload a proposed order.
- Applies to
- Motion for extension of service deadline
- Must include
- proposed order
The motion must be accompanied by a proposed order in the judge’s queue containing the prescribed extension language and a selected 30-, 60-, or 90-day service period.
Upload a proposed order to judge’s queue including the following language: “Court invokes Fla. R. Civ. P. 1.070(j) for the purpose of extending the deadline for service of process. Plaintiff shall serve Defendant within (30, 60, or 90) days of this order; and, failure to effectuate service within the time frame prescribed herein may result in a dismissal of the ===== PAGE 14 ===== complaint of the complaint without prejudice.
- Applies to
- Motion
- Must include
- proposed order
A proposed order must be uploaded when filing the motion for entry of final judgment.
Upload a proposed order; proposed order uploaded in word would be rejected.
- Applies to
- Motion for clarification
If parties cannot agree on the form of an order after a hearing, they must order any available transcript and file a motion for clarification with the transcript attached.
Competing Orders: If, following a hearing, the parties are unable to agree about the form of an order, they must order any available transcript and file a motion for clarification by the Court, with said transcript attached.
- Applies to
- Unsolicited order
A proposed order submitted directly without a hearing must be permitted by the applicable rule and include an accompanying motion; otherwise, it will be rejected.
Unsolicited Orders: (direct submissions to judge’s queue without hearing): Proposed orders submitted without a hearing must be permitted by Rule or herein and must have an accompanying motion. Unsolicited orders will be rejected.
- Applies to
- Emergency motion
A party seeking an emergency hearing must file a detailed motion stating the issues to be resolved and the reasons an emergency hearing is necessary.
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the issues to be resolved, and reasons why an emergency hearing is necessary.
- Applies to
- Emergency motion
An emergency motion must include the opposing party’s correct contact information, including an email address and, if possible, phone number, or state that no contact information is available.
An “emergency” motion, must include the correct contact information for the opposing party must include, if at all possible, email address and potentially phone numbers. This includes motions filed ex parte. If the movant does not have any contact information for the opposing party, please state that in the motion.
- Applies to
- Motion
Exhibits supporting a motion must be attached to the motion.
Attach the exhibits in support of the motion
- Applies to
- Exhibits
Exhibits must be clearly identified numerically or alphabetically.
Clearly identify numerically or alphabetically
- Applies to
- Exhibit list
An exhibit list is required for a final hearing or trial.
An Exhibit List is required for Final Hearing or Trial
- Applies to
- Motion
- Must include
- legal argument
Each motion must state the precise relief, its legal basis, supporting rule or statutory authority, and the document number it addresses, and may be stricken or denied for lacking legal authority.
Contents of Motions: A motion must include a concise statement of the precise relief requested; a statement of the legal basis for the request; and authority (rule or statute) that allows for the relief requested. Additionally, the Motion must reference the (Doc #) in which it is addressing. Pleadings filed without appropriate legal authority may be stricken or denied as facially insufficient.
- Applies to
- Filing
- Must include
- ai disclosure
The signer of every filing, whether an attorney or an unrepresented party, must represent that identified legal authorities exist and are accurately cited, with sanctions possible after notice and an opportunity to be heard.
Artificial Intelligence (AI): Rule 2.515(d)(2) requires the signer of a filing to represent that the legal authorities identified in the that filing “exist and accurately cited.” This requirement applies both to filings prepared by attorneys and to filings prepared by unrepresented parties. The court may “impose sanctions for any filings inconsistent with this representation after providing the signer notice and an opportunity to be heard. Such sanctions may include reprimand, contempt, striking of the document, dismissal of proceedings, costs, attorneys’ fees, or other sanctions.
- Applies to
- Agreed motion
- Must include
- proposed order
An agreed motion stipulating to a new deadline must be accompanied by an agreed proposed amended DCM order uploaded to the judge’s queue.
Parties stipulate to new deadline: File agree motion alleging good cause and upload an agreed proposed Amended Differentiated Case Management (DCM) Order to judge’s queue.
- Applies to
- Motion
- Must include
- proposed order
A motion to amend the DCMO must attach a proposed amended DCM order.
File motion prior to the deadline; in accordance with Florida Rule of Civil Procedure1.200(e)(3); and, attached a proposed Amended Differentiated Case Management Order (DCMO).
- Applies to
- Motion
- Must include
- proposed order
Failure to provide an amended DCMO for the court’s consideration or to timely set a hearing may result in denial of the motion.
Failure to Amended DCMO for the court to consider with the motion and/or failure to timely set for hearing may results in the motion being denied.
- Applies to
- Motion
- Must include
- proposed order
A proposed order must be uploaded in a clerk-default filing.
Upload a proposed order.
- Applies to
- Motion for extension of service deadline
- Must include
- proposed order
The motion must be accompanied by a proposed order in the judge’s queue containing the prescribed extension language and a selected 30-, 60-, or 90-day service period.
Upload a proposed order to judge’s queue including the following language: “Court invokes Fla. R. Civ. P. 1.070(j) for the purpose of extending the deadline for service of process. Plaintiff shall serve Defendant within (30, 60, or 90) days of this order; and, failure to effectuate service within the time frame prescribed herein may result in a dismissal of the ===== PAGE 14 ===== complaint of the complaint without prejudice.
- Applies to
- Motion
- Must include
- proposed order
A proposed order must be uploaded when filing the motion for entry of final judgment.
Upload a proposed order; proposed order uploaded in word would be rejected.
- Applies to
- Notice of hearing
The moving party must file and immediately serve a Notice of Hearing identifying the motion, hearing date, reserved time, and hearing format, and the notice must include the required ADA notification.
A Notice of Hearing should list the Motion to be heard, Date of Hearing, how much time has been reserved, and if the hearing will be held virtual or in person. The Notice of Hearing must be filed by the moving party and served immediately after reserving hearing time. All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Proposed order
Each proposed order must have a cover letter certifying unanimous agreement or identifying the parties' disagreement about the order.
All proposed orders must be accompanied by a cover letter either (1) certifying that all parties agree to the order or (2) containing a statement identifying any disagreement of the parties as to the proposed order.
- Applies to
- Motion
A request for an emergency hearing must be made by a detailed motion identifying the issues, reasons for emergency treatment, and time needed for each party's presentation.
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
- Applies to
- Proposed order
- Must include
- proposed order
Every proposed order requires a cover letter; stipulated orders must be identified as stipulated, and disputed orders require a cover letter identifying the parties' disagreement.
All proposed orders must be accompanied by a cover letter. Stipulated orders must be reflected as such in the title or body of the proposed order. If the parties are in disagreement, the proposed order must be accompanied by a cover letter containing a statement identifying any disagreement of the parties as to the proposed order.
- Applies to
- Emergency hearing motion
A request for an emergency hearing must be made by a detailed motion stating the issues, reasons for emergency relief, and time needed for each party.
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
- Applies to
- Exhibit list
By jury selection, each attorney must furnish and electronically file an Exhibit List identifying all trial exhibits in their proposed order and the witnesses through whom they will be offered.
At or before jury selection, each attorney shall furnish each other, the Court, clerk, and file via e-portal, an Exhibit List with exhibits numbered that correspond to all exhibits that have and are to be marked and introduced into trial (preferably, in the numerical/alphabetical order in which the exhibits are to be offered into evidence with the name of the witness the evidence is intended to be offered through.)
- Applies to
- Probation motion
A probation motion must be accompanied by the required termination or modification form and filed with the Clerk of Court.
If you file a probation motion, fill out the form requesting termination / modification of probation and file your motion with the Clerk of Court.
- Applies to
- Proposed order
- Must include
- proposed order
Every proposed order requires a cover letter; stipulated orders must be identified as stipulated, and disputed orders require a cover letter identifying the parties' disagreement.
All proposed orders must be accompanied by a cover letter. Stipulated orders must be reflected as such in the title or body of the proposed order. If the parties are in disagreement, the proposed order must be accompanied by a cover letter containing a statement identifying any disagreement of the parties as to the proposed order.
- Applies to
- Emergency hearing motion
A request for an emergency hearing must be made by a detailed motion stating the issues, reasons for emergency relief, and time needed for each party.
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
- Applies to
- Exhibit list
By jury selection, each attorney must furnish and electronically file an Exhibit List identifying all trial exhibits in their proposed order and the witnesses through whom they will be offered.
At or before jury selection, each attorney shall furnish each other, the Court, clerk, and file via e-portal, an Exhibit List with exhibits numbered that correspond to all exhibits that have and are to be marked and introduced into trial (preferably, in the numerical/alphabetical order in which the exhibits are to be offered into evidence with the name of the witness the evidence is intended to be offered through.)
- Applies to
- Probation motion
A probation motion must be accompanied by the required termination or modification form and filed with the Clerk of Court.
If you file a probation motion, fill out the form requesting termination / modification of probation and file your motion with the Clerk of Court.
- Applies to
- Proposed order
- Must include
- body
When an order is contested, both parties must upload a proposed order with a cover letter stating that they could not agree.
If the order is contested, both parties shall upload a proposed order with a cover letter indicating the lack of agreement between the parties.
- Applies to
- Proposed order
- Must include
- body
Proposed final judgments involving a damages award must include Florida Rules of Civil Procedure Form 1.977 when applicable.
All proposed Final Judgments including a damages award shall attach Florida Rules of Civil Procedure Form 1.977, Fact Information Sheet, if applicable.
- Applies to
- Exhibits
- Must include
- body
A party seeking to introduce exhibits must give the opposing party an opportunity to review them before the hearing or trial begins.
Any Party seeking to introduce any Exhibits into evidence shall provide the opposing Party an opportunity to review said Exhibit(s) prior to the commencement of the hearing/trial.
- Applies to
- Motion in limine
A motion in limine must state that the moving party made a good-faith effort to resolve the matter without court involvement and describe how that effort was made.
All Motions in Limine and all motions pertaining to discovery disputes SHALL contain a statement by the moving party that a good faith attempt to resolve the matter without Court involvement has been made and SHALL describe the manner in which the attempt was made.
- Applies to
- Written plea in absentia
A written plea in absentia presented to the court must comply with Florida Rule of Criminal Procedure 3.172.
A written Plea in Absentia must be presented to the court that comports with the requirements of Florida Rule of Criminal Procedure 3.172.
- Applies to
- Written plea in absentia
For an enhanceable offense, the written plea colloquy must acknowledge that the defendant was advised of the enhancement consequences of future reoffense.
If a plea being entered is for an enhanceable offense, the written colloquy must include an acknowledgement that the defendant has been advised of the enhancement ramifications for said offense should the defendant reoffend in the future for that offense.
- Applies to
- Pia packet
A plea in absentia for an enhanceable offense or a case involving probation must include full fingerprints, an acknowledgment and waiver of rights in absentia, and a written waiver of personal appearance in addition to the plea forms.
PIAs for any enhanceable offenses, and in any case in which the defendant is being placed on probation, must include, in addition to the plea forms: full fingerprints, acknowledgement and waiver of rights in absentia, and a written waiver of personal appearance in court.
- Applies to
- Notice of hearing
- Must include
- local rule certificate
Every notice of hearing must include the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Waiver of jury trial
A defendant electing a non-jury trial must personally sign and file a Waiver of Jury Trial form.
If a Defendant is entitled to a Jury Trial but elects to have a Non-Jury Trial, the Defendant must personally sign and file with the court a Waiver of Jury Trial form.
- Applies to
- Notice of hearing
A notice of hearing must state the motion title and docket number, filing date, hearing length, and applicable Zoom information.
Notices of hearing must include the following elements in addition to those required by the applicable rules of procedure and local administrative orders:The specific TITLE and docket # of the motion to be heard; The DATE the motion to be heard was filed; The LENGTH OF TIME of the hearing; and Zoom information if applicable (including meeting ID, password, and a copy of a link to the Zoom meeting).
- Applies to
- Notice of hearing
Every notice of hearing must include the required ADA notification.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Evidence intent notice
A party intending to introduce evidence must file notice of that intent and provide hard-copy exhibit notebooks to the court and opposing party at least three business days before the hearing.
If you intend to introduce evidence, you must file a notice that clearly indicates your intent. Moreover, exhibit notebooks must be provided in hard copy to the Court (and the opposing party) at least three (3) business days prior to the hearing.
- Applies to
- Proposed order
A proposed order must include a cover letter explaining the hearing, motion docket number, transmission to the opposing party, any objection or lack of response, and the date provided.
All proposed orders should include a cover letter containing explanatory information, specifically when the issue that is the subject of the proposed order was heard, the docket number of the motion, if the proposed order was provided to the opposing party, if an objection was received, if no response was received, and when the proposed order was provided to the opposing party.
- Applies to
- Final order
A Final Disposition Form must accompany a proposed final order or final judgment.
A Final Disposition Form must be submitted at the time of submission of a proposed Final Order or Final Judgment in order to close the case.
- Applies to
- Temporary relief hearing
- Must include
- proposed order
A proposed Parenting Plan is required in a temporary-relief case involving minor children.
A proposed Parenting Plan is also required if the case involves a minor child(ren).
- Applies to
- Continuance motion
- Must include
- proposed order
A case-management continuance motion must state the reasons for the continuance and include a proposed ratifying order.
The motion shall include the reason(s) for the continuance as well as a proposed Order ratifying same.
- Applies to
- Ai assisted document
- Must include
- ai disclosure
A party or unrepresented filer using AI must disclose that use and certify that every legal citation or authority reference has been verified as accurate.
If any attorney for a Party or an unrepresented Party uses AI in the preparation of any document, materials, or exhibits (collectively “Document”), filed with the Clerk or submitted to the Court, said Document must, in a clear and plain statement: Disclose that AI has been used in the preparation of the Document and Certify that each and every citation or reference to any case law, rule, statute, or other authority in the Document has been verified as accurate.
- Applies to
- Child support guidelines calculations
When applicable, child support guidelines calculations must be attached to the temporary relief hearing memorandum or the hearing will be continued.
The following, when applicable, MUST be attached to this Memorandum or your hearing SHALL be continued: A. Child Support Guidelines calculations
- Applies to
- Proposed temporary alimony support calculations
When applicable, proposed temporary alimony or support calculations must be attached to the temporary relief hearing memorandum or the hearing will be continued.
The following, when applicable, MUST be attached to this Memorandum or your hearing SHALL be continued: B. Proposed Temporary Alimony/Support calculations
- Applies to
- Current financial affidavit
When applicable, a current financial affidavit with the last three payroll stubs or the preceding year's W-2 and K-1 must be attached or the hearing will be continued.
The following, when applicable, MUST be attached to this Memorandum or your hearing SHALL be continued: C. Current Financial Affidavit with the last three payroll stubs or W-2 and K-1 for the immediately- preceding year.
- Applies to
- Attorneys fees affidavit
When applicable, an attorney's fees affidavit must be attached to the temporary relief hearing memorandum or the hearing will be continued.
The following, when applicable, MUST be attached to this Memorandum or your hearing SHALL be continued: D. Attorney’s Fees Affidavit
- Applies to
- Proposed parenting plan
When applicable, a proposed parenting plan must be attached to the temporary relief hearing memorandum or the hearing will be continued.
The following, when applicable, MUST be attached to this Memorandum or your hearing SHALL be continued: E. Proposed Parenting Plan
- Applies to
- Temporary relief hearing memorandum
- Must include
- certificate of service
The temporary relief hearing memorandum must include a certificate of service.
CERTIFICATE OF SERVICE
- Applies to
- Child support guidelines calculations
When applicable, child support guidelines calculations must be attached to the temporary relief hearing memorandum or the hearing will be continued.
The following, when applicable, MUST be attached to this Memorandum or your hearing SHALL be continued: A. Child Support Guidelines calculations
- Applies to
- Proposed temporary alimony support calculations
When applicable, proposed temporary alimony or support calculations must be attached to the temporary relief hearing memorandum or the hearing will be continued.
The following, when applicable, MUST be attached to this Memorandum or your hearing SHALL be continued: B. Proposed Temporary Alimony/Support calculations
- Applies to
- Current financial affidavit
When applicable, a current financial affidavit with the last three payroll stubs or the preceding year's W-2 and K-1 must be attached or the hearing will be continued.
The following, when applicable, MUST be attached to this Memorandum or your hearing SHALL be continued: C. Current Financial Affidavit with the last three payroll stubs or W-2 and K-1 for the immediately- preceding year.
- Applies to
- Attorneys fees affidavit
When applicable, an attorney's fees affidavit must be attached to the temporary relief hearing memorandum or the hearing will be continued.
The following, when applicable, MUST be attached to this Memorandum or your hearing SHALL be continued: D. Attorney’s Fees Affidavit
- Applies to
- Proposed parenting plan
When applicable, a proposed parenting plan must be attached to the temporary relief hearing memorandum or the hearing will be continued.
The following, when applicable, MUST be attached to this Memorandum or your hearing SHALL be continued: E. Proposed Parenting Plan
- Applies to
- Temporary relief hearing memorandum
- Must include
- certificate of service
The temporary relief hearing memorandum must include a certificate of service.
CERTIFICATE OF SERVICE
- Applies to
- Filing or submission
- Must include
- ai disclosure
Any attorney or pro se party filing AI-generated content must disclose the AI use on the document’s face and certify personal review and verification of its accuracy.
If any attorney or pro se party submits to the court any filing or submission containing AI generated content, that attorney or pro se party must disclose the use of artificial intelligence on the face of the document and also must include a certification that the attorney or pro se party has personally reviewed and verified the content’s accuracy.
- Applies to
- Proposed order
Each proposed order must include a cover letter stating the motion and hearing details, when the order was provided to opposing counsel, and opposing counsel’s position.
A cover letter must accompany each proposed Order and should state: Title, filing date, and hearing date of Motion Date the proposed Order was provided to opposing counsel Opposing counsel agrees to the Order OR opposing counsel failed to respond after 5 days OR opposing counsel indicated they object and will be submitting a competing Order
- Applies to
- Competing order
When parties disagree on an order’s form, each may email a Word-format proposed order with a cover letter detailing the disputed issues.
Competing Orders - If parties do not agree with the form of the Order, each party may email the JA a proposed Order as a Word Document, along with a cover letter detailing the conflicting issues.
- Applies to
- Notice of hearing
A Notice of Hearing must include the Zoom information.
INCLUDE ZOOM INFORMATION ON NOTICES OF HEARING.
- Applies to
- Notice of hearing
When permission to cross-notice or add a motion is granted, the Notice of Hearing must include the phrase “If time allows…”.
If permission is granted, parties must include, “If time allows…” on the Notice of Hearing.
- Applies to
- Notice of hearing
A unilateral hearing notice based on lack of cooperation must detail the parties’ efforts to agree on a hearing date.
A notice of a hearing set unilaterally due to a lack of cooperation must describe, in detail, the efforts made to reach agreement on the hearing date.
- Applies to
- Court filing
- Must include
- ai disclosure, local rule certificate
An attorney or pro se party that used AI to prepare a filing must disclose that use in a clear factual statement and certify that every legal and record citation was verified as accurate.
for any case assigned to Judge Polo, if any attorney or pro se party has used Artificial Intelligence (“AI”) in the preparation of any complaint, answer, motion, brief, or other paper filed with the Court, the party MUST, in a clear and plain factual statement, disclosure that AI has been used in any way in the filing, and CERTIFY, that each and every citation to the law or the record in the paper has been verified as accurate.
- Applies to
- Motion
A party seeking communication-technology participation must file and serve a Rule 2.530 motion as early as practicable and digitally provide it to the Court with copies to all parties, unless the proceeding is already remote.
A party requesting to appear, present testimony, or otherwise participate by communication technology must file a written motion under Fla. R. Gen. Prac. & Jud. Admin. 2.530 unless the Court has already designated the proceeding as remote. The motion must be filed and served as far in advance as practicable, and must be provided to the Court digitally at civdivj@fljud13.org, with copies to all parties.
- Applies to
- Motion
A communication-technology motion must contain specified procedural, evidentiary, timing, access, good-cause, and party-position information; merely noting no opposing response is insufficient.
The motion must identify the specific form of communication technology requested; provide directions for access if different from the Division J Zoom information; state whether the proceeding is evidentiary; state whether testimony, exhibits, credibility determinations, or disputed facts are involved; state the amount of hearing time reserved; explain the good cause for the request when testimony is involved; and state whether each party agrees or objects. A statement that the movant has not received a response from an opposing party is insufficient.
- Applies to
- Proposed order
Every proposed order must include a cover letter or submission note certifying agreement or providing the submission date and any objection received.
Every proposed order must be accompanied by a cover letter or submission note certifying that all parties agree to the proposed order or stating when the proposed order was provided to all parties and whether any objection was received.
- Applies to
- Proposed order
A proposed-order certification may state nonresponse only if at least five days have elapsed without a response.
It is not sufficient to state that a party has not responded unless at least five days have elapsed without a response.
- Applies to
- Discovery motion
- Must include
- certificate of conference
A motion to compel discovery must certify a good-faith conference and genuine efforts to resolve the dispute, and a noncompliant motion may be denied.
Motions to compel discovery must comply with the good-faith conference certification requirements of Fla. R. Civ. P. 1.380. The Court expects genuine good-faith efforts to resolve discovery disputes before a motion to compel is filed. A motion that does not comply may be denied.
- Applies to
- Emergency motion
Emergency relief requires a detailed motion filed with the Clerk and served on all parties unless legally authorized ex parte relief applies; email is not a substitute.
A party seeking emergency relief must file a detailed motion with the Clerk and serve all parties unless ex parte relief is authorized by law. An e-mail to the judicial assistant is not a request for emergency relief and is not a substitute for a filed motion.
- Applies to
- Emergency motion
An emergency motion must identify the relief and supporting facts, explain why ordinary processing is inadequate, address notice, identify evidence or testimony and time needs, and state any circumstance supporting expedited review.
A motion requesting emergency treatment must state: The specific relief requested; The facts supporting emergency treatment; Why the matter cannot be heard in the ordinary course; Whether notice has been provided to all parties and, if not, the legal basis for proceeding without notice; Whether evidence or testimony will be presented; The amount of time needed by each party; and Any deadline, lockout, sale, writ, expiration, health, safety, possession, or other circumstance supporting expedited review.
- Applies to
- Motion
- Must include
- local rule certificate
A motion to set a case for trial must certify that the movant discussed trial-setting with all other parties or that the other parties failed to respond.
A motion to set the case for trial must certify that the movant has discussed the setting of the case for trial with all other parties or that the other parties have failed to respond.
- Applies to
- Jury instructions
Requested special jury instructions must be filed and provided by the trial-order deadline or at least seven days before trial, and each must be numbered, address one subject, be nonargumentative, and cite authority.
Requested special jury instructions must be filed and provided to the Court by the deadline in the trial order or, if no deadline is stated, at least seven days before trial. Each requested special instruction must be numbered, limited to one subject, non-argumentative, and supported by a citation to authority.
- Applies to
- Motion
A party seeking communication-technology participation must file and serve a Rule 2.530 motion as early as practicable and digitally provide it to the Court with copies to all parties, unless the proceeding is already remote.
A party requesting to appear, present testimony, or otherwise participate by communication technology must file a written motion under Fla. R. Gen. Prac. & Jud. Admin. 2.530 unless the Court has already designated the proceeding as remote. The motion must be filed and served as far in advance as practicable, and must be provided to the Court digitally at civdivj@fljud13.org, with copies to all parties.
- Applies to
- Motion
A communication-technology motion must contain specified procedural, evidentiary, timing, access, good-cause, and party-position information; merely noting no opposing response is insufficient.
The motion must identify the specific form of communication technology requested; provide directions for access if different from the Division J Zoom information; state whether the proceeding is evidentiary; state whether testimony, exhibits, credibility determinations, or disputed facts are involved; state the amount of hearing time reserved; explain the good cause for the request when testimony is involved; and state whether each party agrees or objects. A statement that the movant has not received a response from an opposing party is insufficient.
- Applies to
- Proposed order
Every proposed order must include a cover letter or submission note certifying agreement or providing the submission date and any objection received.
Every proposed order must be accompanied by a cover letter or submission note certifying that all parties agree to the proposed order or stating when the proposed order was provided to all parties and whether any objection was received.
- Applies to
- Proposed order
A proposed-order certification may state nonresponse only if at least five days have elapsed without a response.
It is not sufficient to state that a party has not responded unless at least five days have elapsed without a response.
- Applies to
- Discovery motion
- Must include
- certificate of conference
A motion to compel discovery must certify a good-faith conference and genuine efforts to resolve the dispute, and a noncompliant motion may be denied.
Motions to compel discovery must comply with the good-faith conference certification requirements of Fla. R. Civ. P. 1.380. The Court expects genuine good-faith efforts to resolve discovery disputes before a motion to compel is filed. A motion that does not comply may be denied.
- Applies to
- Emergency motion
Emergency relief requires a detailed motion filed with the Clerk and served on all parties unless legally authorized ex parte relief applies; email is not a substitute.
A party seeking emergency relief must file a detailed motion with the Clerk and serve all parties unless ex parte relief is authorized by law. An e-mail to the judicial assistant is not a request for emergency relief and is not a substitute for a filed motion.
- Applies to
- Emergency motion
An emergency motion must identify the relief and supporting facts, explain why ordinary processing is inadequate, address notice, identify evidence or testimony and time needs, and state any circumstance supporting expedited review.
A motion requesting emergency treatment must state: The specific relief requested; The facts supporting emergency treatment; Why the matter cannot be heard in the ordinary course; Whether notice has been provided to all parties and, if not, the legal basis for proceeding without notice; Whether evidence or testimony will be presented; The amount of time needed by each party; and Any deadline, lockout, sale, writ, expiration, health, safety, possession, or other circumstance supporting expedited review.
- Applies to
- Motion
- Must include
- local rule certificate
A motion to set a case for trial must certify that the movant discussed trial-setting with all other parties or that the other parties failed to respond.
A motion to set the case for trial must certify that the movant has discussed the setting of the case for trial with all other parties or that the other parties have failed to respond.
- Applies to
- Jury instructions
Requested special jury instructions must be filed and provided by the trial-order deadline or at least seven days before trial, and each must be numbered, address one subject, be nonargumentative, and cite authority.
Requested special jury instructions must be filed and provided to the Court by the deadline in the trial order or, if no deadline is stated, at least seven days before trial. Each requested special instruction must be numbered, limited to one subject, non-argumentative, and supported by a citation to authority.
- Applies to
- Notice of hearing
Every notice of a virtual hearing must include the Zoom link.
Please include the Zoom link in any notice of virtual hearing you prepare.
- Applies to
- Emergency motion
An emergency-relief motion should certify that the emergency arose from circumstances beyond the movant’s control rather than lack of due diligence.
In seeking emergency relief, the moving party should certify that the emergency has not been caused by a lack of due diligence but by circumstances beyond the movant’s control.
- Applies to
- Emergency motion
An emergency motion should certify that it was not filed for an improper purpose.
The motion should further certify that the moving party has not filed it for any improper purpose, such as to harass, delay, or increase the cost of litigation.
- Applies to
- Emergency motion
An emergency motion should explain the emergency and describe the harm that would result if it were not heard as an emergency.
It should further explain why the matter is an emergency and describe the harm that would occur if the matter is not heard as an emergency.
- Applies to
- Notice of hearing
A hearing notice must state the title of the motion to be heard.
The title of the motion to be heard;
- Applies to
- Notice of hearing
A hearing notice must state when the motion was filed and provide the docket number if available.
The date the motion to be heard was filed and docket number if available;
- Applies to
- Notice of hearing
A hearing notice must state the amount of time reserved for the hearing.
The amount of time reserved for the hearing;
- Applies to
- Notice of hearing
A hearing notice must provide the hearing location or Zoom link and Zoom ID number.
The hearing location or the link to the Zoom meeting, including the Zoom ID number.
- Applies to
- Notice of hearing
A unilateral hearing notice must be labeled “unilateral.”
The scheduling party must prepare a hearing notice that is labeled “unilateral”
- Applies to
- Notice of hearing
A unilateral hearing notice must describe the means, dates, and times of all contact undertaken to obtain an agreed hearing date.
and describes the efforts made—including all means, dates, and times of contact—to reach an agreed hearing date.
- Applies to
- Proposed order
A proposed order must include a cover letter stating whether all parties agree with its form and content and copying everyone who should receive service.
Please include a cover letter with your proposed order, stating whether all parties agree to its form and content and copying all who should receive service.
- Applies to
- Proposed order
A final disposition form must accompany a proposed final order or judgment.
When you submit a proposed final order or judgment, please also submit a final disposition form to close your case.
- Applies to
- Interpreter declaration
If a qualified interpreter cannot be secured, the party must complete the Rule 2.565(d) written declaration, file it with the clerk, serve all other parties or their counsel, and email a copy to the Office of the State Courts Administrator.
if you can’t secure the services of an interpreter described in paragraph (1) above, you must complete a written declaration under rule 2.565(d), a copy of which you file with the clerk, serve on all other parties or, if represented, their counsel, and email a copy to the Office of the State Courts Administrator at 565Declarations@flcourts.org.
- Applies to
- Notice of hearing
A notice of hearing must be filed and served immediately after reserving the date and time, and must include the judicial Zoom credentials for virtual appearances and the required ADA notification.
A notice of hearing must be filed and served immediately after reserving the hearing date and time. A notice of hearing involving virtual appearance must list the judicial ZoomTM credentials. All notices of hearing must contain the Americans with Disabilities Act (ADA) notification as required by law.
- Applies to
- Emergency hearing motion
A motion requesting an emergency hearing must state the issues, reasons for emergency, and time needed for each party's presentation.
If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
- Applies to
- Notice of hearing
The Notice of Hearing must include the Court’s Zoom login information.
Please include the Court’s Zoom log-in information on Notice of Hearing.
- Applies to
- Notice of hearing
When a hearing will be conducted via Zoom, the Notice of Hearing must include the Court’s Zoom login information.
IF HEARING WILL BE CONDUCTED VIA ZOOM, PLEASE INCLUDE THE COURT’S ZOOM LOG-IN INFORMATION ON NOTICE OF HEARING.
- Applies to
- Petition for administration
For formal administration, a petition filed within two years of death must be accompanied by proof of paid funeral expenses.
If the decedent died less than two years before the date of filing, the petition for administration must be accompanied by a paid funeral bill or other satisfactory proof that the funeral expenses have been paid.
- Applies to
- Petition for administration
Formal-administration petitions in intestate estates must include an affidavit of heirs.
All petitions for administration in intestate estates must be accompanied by an affidavit of heirs.
- Applies to
- Petition for administration
Signatures on pro se formal-administration petitions must be notarized.
In addition to the requirements listed above, all signatures related to petitions for administration filed pro se must be notarized.
- Applies to
- Petition for summary administration
For summary administration, a petition filed within two years of death must be accompanied by proof of paid funeral expenses.
If the decedent died less than two years before the date of the filing, the petition for summary administration must be accompanied by a paid funeral bill or other satisfactory proof that the funeral expenses have been paid.
- Applies to
- Petition for summary administration
Summary-administration petitions in intestate estates must include an affidavit of heirs.
All petitions for summary administration in intestate estates must be accompanied by an affidavit of heirs.
- Applies to
- Petition for summary administration
Signatures on pro se summary-administration petitions must be notarized.
In addition to the requirements listed above, all signatures related to petitions for summary administration filed pro se must be notarized.
- Applies to
- Notice of hearing
The Notice of Hearing must include the Court’s Zoom login information.
Please include the Court’s Zoom log-in information on Notice of Hearing.
- Applies to
- Notice of hearing
When a hearing will be conducted via Zoom, the Notice of Hearing must include the Court’s Zoom login information.
IF HEARING WILL BE CONDUCTED VIA ZOOM, PLEASE INCLUDE THE COURT’S ZOOM LOG-IN INFORMATION ON NOTICE OF HEARING.
- Applies to
- Petition for administration
For formal administration, a petition filed within two years of death must be accompanied by proof of paid funeral expenses.
If the decedent died less than two years before the date of filing, the petition for administration must be accompanied by a paid funeral bill or other satisfactory proof that the funeral expenses have been paid.
- Applies to
- Petition for administration
Formal-administration petitions in intestate estates must include an affidavit of heirs.
All petitions for administration in intestate estates must be accompanied by an affidavit of heirs.
- Applies to
- Petition for administration
Signatures on pro se formal-administration petitions must be notarized.
In addition to the requirements listed above, all signatures related to petitions for administration filed pro se must be notarized.
- Applies to
- Petition for summary administration
For summary administration, a petition filed within two years of death must be accompanied by proof of paid funeral expenses.
If the decedent died less than two years before the date of the filing, the petition for summary administration must be accompanied by a paid funeral bill or other satisfactory proof that the funeral expenses have been paid.
- Applies to
- Petition for summary administration
Summary-administration petitions in intestate estates must include an affidavit of heirs.
All petitions for summary administration in intestate estates must be accompanied by an affidavit of heirs.
- Applies to
- Petition for summary administration
Signatures on pro se summary-administration petitions must be notarized.
In addition to the requirements listed above, all signatures related to petitions for summary administration filed pro se must be notarized.
- Applies to
- Emergency hearing motion
A request for an emergency hearing must be made by a detailed motion stating the issues, the reasons emergency relief is necessary, and the time needed for each party's presentation.
Requirements: If a party believes there is a factual basis for setting an emergency hearing, a detailed motion setting forth the following must be filed: (1) the issues to be resolved, (2) reasons why an emergency hearing is necessary, and (3) the amount of time needed for each party’s presentation.
- Applies to
- Waiver of speedy trial
A speedy-trial waiver must be written and filed as a notice or motion, or entered on the record.
Waiver’s of Speedy Trial MUST be written and filed in either a notice or motion (see below for procedure) or made on the record.
- Applies to
- Motion in limine
- Must include
- certificate of conference
A motion in limine or discovery-dispute motion must state that a good-faith effort to resolve the dispute without court involvement occurred and describe that effort.
All Motions in Limine and all motions pertaining to Discovery disputes SHALL contain a statement by the moving party that good faith attempt to resolve the matter without Court involvement has been made and SHALL describe the manner in which the attempt was made.
- Applies to
- Notice of hearing
A Notice of Hearing must clearly identify whether the hearing is in court or on Zoom and provide the correct courtroom or Zoom information.
The Notice of Hearing filed with the clerk and served upon all counsel and copied to the Court MUSTCLEARLY indicate the platform (LIVE IN COURT or ZOOM) for the hearing with the correct courtroom or Zoom Meeting ID or Zoom link.
- Applies to
- Proposed parenting plan
A proposed Parenting Plan must be submitted in temporary-relief cases involving minor children.
A proposed Parenting Plan is required if the case involves minor children.
- Applies to
- Proposed order
Every proposed order must identify Division J in the case style.
ALL PROPOSED ORDERS MUST CONTAIN “DIVISION J” IN THE CASE STYLE.
- Applies to
- Trial continuance order
A proposed order continuing trial must state the new pretrial-conference and trial dates.
Proposed Orders Continuing Trial must include the new Pre-Trial Conference date and Trial date.
- Applies to
- Proposed order
Only agreed orders may be uploaded in PDF to the judicial-review queue, and the correct division letter must be verified.
Submit AGREED Orders only, Upload in PDF format to Documents for Judicial Review, Verifying correct division letter
- Applies to
- Notice of hearing
A Notice of Hearing must clearly identify whether the hearing is in court or on Zoom and provide the correct courtroom or Zoom information.
The Notice of Hearing filed with the clerk and served upon all counsel and copied to the Court MUSTCLEARLY indicate the platform (LIVE IN COURT or ZOOM) for the hearing with the correct courtroom or Zoom Meeting ID or Zoom link.
- Applies to
- Proposed parenting plan
A proposed Parenting Plan must be submitted in temporary-relief cases involving minor children.
A proposed Parenting Plan is required if the case involves minor children.
- Applies to
- Proposed order
Every proposed order must identify Division J in the case style.
ALL PROPOSED ORDERS MUST CONTAIN “DIVISION J” IN THE CASE STYLE.
- Applies to
- Trial continuance order
A proposed order continuing trial must state the new pretrial-conference and trial dates.
Proposed Orders Continuing Trial must include the new Pre-Trial Conference date and Trial date.
- Applies to
- Proposed order
Only agreed orders may be uploaded in PDF to the judicial-review queue, and the correct division letter must be verified.
Submit AGREED Orders only, Upload in PDF format to Documents for Judicial Review, Verifying correct division letter
- Applies to
- Final disposition form
A Final Disposition Form must accompany a proposed final order or final judgment when it is submitted to close the case.
A Final Disposition Form must be submitted at the time of submission of a proposed Final Order or Final Judgment in order to close the case.
- Applies to
- Final financial affidavit
Five days before trial, each party must provide a final financial affidavit highlighting only contested alimony, child support, or attorney-fee entries.
Five (5) days prior to Trial in which alimony, child support and/or Attorney’s fees are an issue, each party is required to provide the Court a copy of their respective final financial affidavit highlighting only the entries that are contested.
- Applies to
- Equitable distribution worksheet
When equitable distribution is at issue, attorneys must confer and submit one Excel ED worksheet distinguishing agreed and disputed items by highlight color.
If Equitable Distribution (ED) is an issue, please provide a single ED Worksheet in Excel highlighting those items the parties agree upon and a different highlight color for those items not agreed upon. Attorneys are required to confer prior to the submission and create one document for the Court’s consideration.
- Applies to
- Notice of hearing
A Notice of Hearing is required for every hearing scheduled before the court.
The Court requires that a Notice of Hearing be filed for all hearings scheduled before the court.
- Applies to
- Notice of hearing
A hearing notice must identify the motion, filing date and docket number, hearing time and date, location and courtroom, evidentiary status, court reporter status, and applicable Zoom information.
The hearing notice must include the following in addition to what the applicable law, including rules and administrative orders, requires: ===== PAGE 4 ===== The title of the motion to be heard The date the underlying motion was filed and docket number, if available The time and date of the scheduled hearing The hearing location, including courtroom # Whether the hearing is evidentiary Whether a court reporter has been reserved for the hearing Zoom Information if granted/applicable (Zoom ID: 543-055-2584)
- Applies to
- Notice of hearing
Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Temporary relief hearing
A proposed Parenting Plan is required in temporary-relief matters involving minor children.
A proposed Parenting Plan is also required if the case involves minor child(ren).
- Applies to
- Post judgment motion
Every post-judgment matter must include an order of referral filed simultaneously with the motion.
All post-judgment matters must have an order of referral to the Genera Magistrate filed at the same time the motion is filed.
- Applies to
- Equitable distribution chart
Parties in dissolution-of-marriage cases must upload an agreed equitable-distribution chart before the pretrial conference.
The parties in Dissolution of Marriage cases are required to upload an agreed Equitable Distribution chart prior to the PTC.
- Applies to
- Certificate of completion of parenting course
In cases involving children, parties must upload both a parenting-course completion certificate and a proposed parenting plan before the pretrial conference.
In cases involving children, the parties are required to upload a Certificate of Completion of Parenting Course and a Proposed Parenting Plan prior to PTC.
- Applies to
- Relevant filings
The applicable division forms must be used for all relevant filings.
Division forms must be used for all relevant filings.
- Applies to
- Final disposition form
A Final Disposition Form must accompany a proposed final order or final judgment when it is submitted to close the case.
A Final Disposition Form must be submitted at the time of submission of a proposed Final Order or Final Judgment in order to close the case.
- Applies to
- Final financial affidavit
Five days before trial, each party must provide a final financial affidavit highlighting only contested alimony, child support, or attorney-fee entries.
Five (5) days prior to Trial in which alimony, child support and/or Attorney’s fees are an issue, each party is required to provide the Court a copy of their respective final financial affidavit highlighting only the entries that are contested.
- Applies to
- Equitable distribution worksheet
When equitable distribution is at issue, attorneys must confer and submit one Excel ED worksheet distinguishing agreed and disputed items by highlight color.
If Equitable Distribution (ED) is an issue, please provide a single ED Worksheet in Excel highlighting those items the parties agree upon and a different highlight color for those items not agreed upon. Attorneys are required to confer prior to the submission and create one document for the Court’s consideration.
- Applies to
- Notice of hearing
A Notice of Hearing is required for every hearing scheduled before the court.
The Court requires that a Notice of Hearing be filed for all hearings scheduled before the court.
- Applies to
- Notice of hearing
A hearing notice must identify the motion, filing date and docket number, hearing time and date, location and courtroom, evidentiary status, court reporter status, and applicable Zoom information.
The hearing notice must include the following in addition to what the applicable law, including rules and administrative orders, requires: ===== PAGE 4 ===== The title of the motion to be heard The date the underlying motion was filed and docket number, if available The time and date of the scheduled hearing The hearing location, including courtroom # Whether the hearing is evidentiary Whether a court reporter has been reserved for the hearing Zoom Information if granted/applicable (Zoom ID: 543-055-2584)
- Applies to
- Notice of hearing
Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Temporary relief hearing
A proposed Parenting Plan is required in temporary-relief matters involving minor children.
A proposed Parenting Plan is also required if the case involves minor child(ren).
- Applies to
- Post judgment motion
Every post-judgment matter must include an order of referral filed simultaneously with the motion.
All post-judgment matters must have an order of referral to the Genera Magistrate filed at the same time the motion is filed.
- Applies to
- Equitable distribution chart
Parties in dissolution-of-marriage cases must upload an agreed equitable-distribution chart before the pretrial conference.
The parties in Dissolution of Marriage cases are required to upload an agreed Equitable Distribution chart prior to the PTC.
- Applies to
- Certificate of completion of parenting course
In cases involving children, parties must upload both a parenting-course completion certificate and a proposed parenting plan before the pretrial conference.
In cases involving children, the parties are required to upload a Certificate of Completion of Parenting Course and a Proposed Parenting Plan prior to PTC.
- Applies to
- Relevant filings
The applicable division forms must be used for all relevant filings.
Division forms must be used for all relevant filings.
- Applies to
- Notice of hearing
A notice of hearing must be filed for every hearing scheduled before the court.
The court requires that a notice of hearing be filed for all hearings scheduled before the court.
- Applies to
- Notice of hearing
A hearing notice must identify the motion, underlying filing date and docket number, hearing date and time, location or Zoom information, evidentiary status, and whether a court reporter is reserved.
The hearing notice must include the following in addition to what the applicable law, including rules and administrative orders, requires: The title of the motion to be heard The date the underlying motion was filed and docket number, if available The time and date of the scheduled hearing The hearing location or zoom information, including the meeting ID and the link to the zoom meeting Whether the hearing is evidentiary Whether a court reporter has been reserved for the hearing
- Applies to
- Case summary
Unless the chief arbitrator directs otherwise, each party must submit a case summary to each arbitrator no later than 10 days before the hearing.
Unless the chief arbitrator directs otherwise, the parties must each submit a ===== PAGE 2 ===== case summary to each arbitrator no later than 10 days before the scheduled hearing.
- Applies to
- Pretrial order
Counsel must calculate the specified additional deadlines in the Uniform Order Setting Trial and Pretrial.
The Uniform Order Setting Trial and Pretrial requires that counsel calculate specified additional deadlines.
- Applies to
- Motion to set case for trial
If the parties cannot agree on a trial week, a party may file a motion to set the case for trial.
If the parties cannot stipulate to a trial week, a party may file a motion to set the case for trial.
- Applies to
- Notice of hearing
Attorneys may not file an omnibus notice for all pending motions, although the judge may set such a hearing for case-management purposes.
Attorneys must not file a notice of hearing specifying the hearing on "all pending motions;" however, for purposes of case management and efficiency, a judge may set a hearing for "all pending motions."
- Applies to
- Notice of hearing
Cross-noticing of hearing times is not permitted unless opposing counsel or a self-represented party contacts the judge's office and confirms that the docket can accommodate additional matters.
There will be no cross-noticing on hearing times unless the opposing counsel or self-represented party contacts the judge' s office and determines if the docket will accommodate hearing additional matters at the same time.
- Applies to
- Proposed order
Every proposed order must state the exact nature of the ruling in its title, with 'order granting' or 'order denying' preferred over 'order on.'
All proposed orders submitted will contain in the title of the order the exact nature of the court's ruling. Phrasing such as "order granting... " or "order denying ... " is preferred over "order on ... "
- Applies to
- Simplified annual accounting
A simplified annual accounting may be filed without a prior court order when all statutory criteria are met.
The filing of a simplified accounting as an annual accounting is automatically authorized, without the requirement of a prior court order, when all of the statutory criteria have been met under Florida Statute section 744.3679.
- Applies to
- Petition for guardians fees
A guardian may not bill for time spent preparing the fee itemization or related documentation.
Guardians must not charge in a petition for guardian's fees for time spent to prepare the billing itemization or any other documentation associated with petitioning the court for guardian's fees.
- Applies to
- Petition for guardians fees
A guardian's-fee petition may not bill for specified corrective work caused by the guardian's noncompliance.
Additionally, a petition for guardian's fees must not include time spent communicating with court staff, reviewing court orders or directives, or preparing amended documents when such work is necessitated by the guardian's non-compliance with court-ordered, statutory, or administrative obligations.
- Applies to
- Proposed order
A self-represented party directed to submit a proposed order without a specified method may use either the Portal or sufficient paper copies with stamped, addressed envelopes.
If any party is self-represented and is directed by the presiding judge to submit a proposed order to the court without a direction regarding the specific method for submission, the self-represented party may either submit the proposed order through the Portal or may submit sufficient paper copies of the proposed order along with stamped, addressed envelopes to the presiding judge.
- Applies to
- Complaint
Tobacco complaints must be marked with the Division “Y” designation before filing.
Counsel must mark all complaints with the Division "Y" designation prior to filing.
- Applies to
- Complaint
Asbestos complaints must be marked with the Division “Z” designation before filing.
Counsel must mark all complaints with the Division "Z" designation prior to filing.
- Applies to
- Motion
- Must include
- certificate of conference
If opposing counsel was unavailable for the required pre-filing conference, the certification should describe with particularity all efforts made to obtain a conference.
A certification to the effect that opposing party or opposing party's counsel was unavailable for a conference before filing a motion should describe, with particularity, all of the efforts undertaken to accomplish dialogue with the opposing party or opposing party's counsel prior to filing the subject motion.
- Applies to
- Motion or application for relief
When applicable, motions and applications must include proof of payment of transportation costs to the Hillsborough County Sheriff's Office.
All motions and applications must be accompanied by the proof of the payment of transportation costs to the Hillsborough County Sheriffs Office in the same manner set forth in section thirteen of this administrative order, when applicable.
- Applies to
- Proposed order
Proposed orders must use the title format “Bond Order for Review - [description]” to ensure proper routing and avoid delay.
proposed orders must be titled: Bond Order for Review - [description]
- Applies to
- Interview summaries or statements
When applicable, interview summaries or statements must be timely filed before the final hearing in a termination-of-parental-rights pending-adoption proceeding.
Interview summaries or statements, if applicable (section 63.082(3)(b), Florida Statutes); and
- Applies to
- Hearing notice
A hearing notice may not cover all pending motions and must identify the matters to be heard with particularity.
A notice indicating that the hearing will be on "all pending motions" is not authorized. The matter to be heard must be set out with particularity.
- Applies to
- Notice of hearing
Notices of hearing in County Civil, Circuit Civil, and Family Law proceedings should state whether the party setting the hearing will secure court reporting services.
All notices for hearing for judicial proceedings in the County Civil Division, Circuit Civil Division, and Family Law Division should specify whether or not the party setting the matter for hearing will be securing the services of a court reporter.
- Applies to
- Outcome of service form
Within 48 hours after mediation, the mediator must return a completed Outcome of Service form to the Program office.
Upon completion of mediation, the mediator will return a completed Outcome of Service form to the Program office within 48 hours of the mediation conference.
- Applies to
- Mediation report
The Program must submit a mediation report to the court stating whether the parties appeared and whether an agreement was reached.
The Program will submit to the court a report stating whether or not the parties appeared for the mediation conference, and whether or not any agreement was reached.
- Applies to
- Final home investigation report
When applicable, the report of the final home investigation must be timely filed before an adoption final hearing.
Report of the final home investigation, if applicable (section 63.125, Florida Statutes);
- Applies to
- Affidavit of expenses and receipts
When applicable, an affidavit of expenses and receipts must be timely filed before an adoption final hearing.
Affidavit of expenses and receipts, if applicable (section 63.132, Florida Statutes); and
- Applies to
- Acknowledgment or affidavit
When applicable, an acknowledgment or affidavit must be timely filed before an adoption final hearing.
Any acknowledgment or affidavit, if applicable (section 63.085, Florida Statutes).
- Applies to
- Statement regarding jurisdiction
The Statement Regarding Jurisdiction must briefly describe the relationship between the actions and provide other information relevant to the Court's jurisdiction.
The Statement Regarding Jurisdiction must contain a brief statement of the relationship of the actions and any other information relevant to the Court's jurisdiction to proceed.
- Applies to
- Proposed order
Every proposed order must have a title identifying the subject matter of the underlying pleading or motion and fairly apprising the reader of the action ordered.
The title of every proposed order submitted must contain the subject matter of the pleading or motion upon which the ruling is made and must fairly apprise the reader of the action being ordered.
- Applies to
- Proposed order
The title of each proposed order must state the exact nature of the court's ruling and fairly apprise the reader of the action ordered.
All proposed orders will contain, in the title of the order, the exact nature of the court's ruling and must fairly apprise the reader of the action being ordered.
- Applies to
- Proposed order
Every proposed order and judgment title must identify the subject matter of the underlying pleading or motion and fairly apprise the reader of the action ordered.
The title of every proposed order and judgment submitted must contain the subject matter of the pleading or motion upon w hich the ruling is made and must fairly apprise the reader of the action being ordered.
- Applies to
- Notice of agreement to fact discovery deadline
For an existing case not already set for trial, the parties may choose the fact-discovery option by filing the specified notice and emailing the stipulation to the address given in the order.
Agree to a Fact Discovery Deadline, file a “Notice of Agreement to Fact Discovery Deadline for Use in DCM Order,” and email the stipulation to a specific email address that is given in the order.
- Applies to
- Motion to amend dcm deadlines
When DCM Order deadlines are unsuitable, parties should file and set for hearing a motion to amend those deadlines.
If the deadlines in the DCM Order don’t work in your case, a motion to amend the deadlines should be filed and set for hearing.
- Applies to
- Motion to amend dcm deadlines
When both sides agree to change DCM deadlines, parties should use the uniform motion form to be posted on the Thirteenth Circuit website.
There is a uniform motion that will be posted on the 13th Circuit website soon. Use that form when both sides agree that the deadlines should be changed.
- Applies to
- Proposed order
The proposed order's Done and Ordered section must use the specified judicial language.
The “Done and Ordered” section should read: Done in Chambers, Tampa, Hillsborough County, State of Florida, on the date and time imprinted below with the Court’s electronic signature.
- Applies to
- Proposed order
A proposed order should include a cover letter identifying the hearing date and stating whether all parties agree to the proposed form.
Proposed orders should be accompanied by a cover letter identifying the hearing date (if any) and stating whether all parties agree to the form of the order.
- Applies to
- Notice of hearing
Every notice of hearing must state the filing date and document index number of the motion being heard.
When preparing the notice of hearing, always include the filing date and document index number of the motion being heard.
- Applies to
- Notice of hearing
Every notice of hearing must include the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Proposed order
- Must include
- proposed order
Parties seeking rulings on agreed pleadings should submit proposed orders under the court’s proposed-order instructions.
Parties should submit proposed orders in accordance with the “Submitting Proposed Orders” instruction.
- Applies to
- Cover letter
A proposed order should be accompanied by a cover letter identifying the hearing date and whether all parties agree to the order's form.
Proposed orders should be accompanied by a cover letter identifying the hearing date (if any) and stating whether all parties agree to the form of the order.
- Applies to
- Agreed order
An agreed or jointly sought proposed order should begin with “Agreed Order” in the caption.
Proposed orders on agreed relief or relief sought jointly by the parties should begin with “Agreed Order” in the caption.
- Applies to
Emails to the division must include the case number and case name in the subject line.
When emailing the division at circivdivk@fljud13.org please include the case number and case name in the subject line.
- Applies to
- Proposed order
A competing order will be considered only if the court requests it.
Competing Orders: Competing orders will only be considered if requested by the court.
- Applies to
- Exhibits
The court will not review evidence presented only on a smartphone or tablet or not filed in the court file.
The court will not review smart phones, tablets, or electronic evidence not in the court file.
- Applies to
- Motion
A motion agreed to by the parties must identify the agreement in its title as agreed, unopposed, or stipulated, as appropriate.
If the Parties agree to the relief sought in a motion, the title must include “agreed,” “unopposed” or “stipulated,” as appropriate.
- Applies to
- Hearing
Parties must provide the court with authority and case law before the hearing.
Parties failed to provide the court authority and case law prior to hearing.
- Applies to
- Proposed order
A competing order will be considered only if the court requests it.
Competing Orders: Competing orders will only be considered if requested by the court.
- Applies to
- Exhibits
The court will not review evidence presented only on a smartphone or tablet or not filed in the court file.
The court will not review smart phones, tablets, or electronic evidence not in the court file.
- Applies to
- Motion
A motion agreed to by the parties must identify the agreement in its title as agreed, unopposed, or stipulated, as appropriate.
If the Parties agree to the relief sought in a motion, the title must include “agreed,” “unopposed” or “stipulated,” as appropriate.
- Applies to
- Hearing
Parties must provide the court with authority and case law before the hearing.
Parties failed to provide the court authority and case law prior to hearing.
- Applies to
- Order
Motions must not be included with submitted orders.
DO NOT INCLUDE MOTIONS WITH THE ORDER.
- Applies to
- Evidence data sheet
The Evidence Data Sheet must identify the lead attorney who will attend trial and provide that attorney’s bar number.
Please list lead attorney who will be present for trial along with their bar number.
- Applies to
- Evidence data sheet
The Evidence Data Sheet must identify the lead attorney who will attend trial and provide that attorney’s bar number.
Please list lead attorney who will be present for trial along with their bar number.
- Applies to
- Notice of hearing
A notice of hearing involving a remote appearance must include the judge’s Zoom credentials.
A notice of hearing involving any remote appearance must list the judge’s Zoom credentials.
- Applies to
- Remote appearance request motion
Requests to appear remotely using communication technology must be made by motion.
Requests to use communication technology for an appearance must be made by motion.
- Applies to
- Pretrial motion
- Must include
- written motion
Pretrial motions should be written and filed before requesting a hearing date unless the Court approves otherwise or opposing counsel waives the requirement.
Unless otherwise approved by the Court or waived by opposing counsel, all pretrial motions (including but not limited to motions to suppress, motions to dismiss, motions in limine requiring evidentiary hearings, and motions to exclude) should be in writing and should be filed before requesting a hearing date.
- Applies to
- Notice of hearing
Every notice of hearing must include the filing date and document index number of the motion being heard.
• When preparing the notice of hearing, always include the filing date and document index number of the motion being heard.
- Applies to
- Notice of hearing
A notice of hearing involving a remote appearance must list the judicial Zoom credentials.
• A notice of hearing involving any remote appearance must list the judicial Zoom credentials.
- Applies to
- Notice of hearing
A unilateral notice of hearing must describe in detail the efforts made to reach agreement on the hearing date.
• The notice of hearing must describe, in detail, the efforts made to reach an agreement on the hearing date.
- Applies to
- Notice of hearing
Every notice of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
• All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Motion
Unless good cause is shown, the requesting party must sign the motion for continuance.
• Except for good cause shown, the motion must be signed by the party requesting the continuance, as required by Florida Rule of General Practice and Judicial Administration 2.545(e).
- Applies to
- Motion
A request to use communication technology for an appearance must be made by motion when the hearing is noticed for in-person appearance.
• Requests to use communication technology for an appearance must be made by motion, if the hearing is noticed to be in person.
- Applies to
- Agreed order
A proposed order granting agreed or jointly sought relief should be captioned “Agreed Order.”
Proposed orders on agreed relief or relief sought jointly by the parties should begin with “Agreed Order” in the caption.
- Applies to
- Agreed order
The first paragraph of an agreed order must state the parties’ agreement to the relief and identify the stipulation or motion supporting it.
The first paragraph of the order must state that the parties agree to the relief afforded by the court, and it must identify the stipulation or motion providing the basis for the relief.
- Applies to
- Competing order
An email submitting a competing order may briefly explain why its proposed form is correct but may not include additional legal argument.
The email may briefly describe why the party’s proposed form is correct, but additional legal argument is prohibited.
- Applies to
- Proposed order
A lack-of-response certification is sufficient only after five days have elapsed without a response.
It is not sufficient to state that the proposing party has not heard back from the other party(s), unless 5 days have elapsed without a response.
- Applies to
- Agreed order
The caption of an agreed or jointly sought proposed order should begin with the words “Agreed Order.”
Proposed orders on agreed relief or relief sought jointly by the parties should begin with “Agreed Order” in the caption.
- Applies to
- Competing order
The email submitting a competing order must include “Competing Proposed Order” in its subject line.
Competing orders should be submitted in Word format to the division email civdivr@fljud13.org with the words “Competing Proposed Order” in the subject line.
- Applies to
- Notice of hearing
The Notice of Hearing must include the Court’s Zoom login information.
Please include the Court’s Zoom log-in information on Notice of Hearing.
- Applies to
- Notice of hearing
A notice of hearing should identify the motion or matter and filing date, reserved time, whether the hearing is evidentiary, and whether it is remote or in person.
A notice of hearing should include (1) the title of the motion or matter to be heard, and date filed, (2) the amount of time reserved, (3) if the hearing is an evidentiary hearing, and (4) if the hearing is remote or in person.
- Applies to
- Proposed order
Before submitting a proposed order for judicial review, it must be shown to the other side, which must agree, fail to respond within five days, or object and submit a competing order.
A proposed order should be submitted for the judge’s review only after (1) the proposed order has been shown to the other side, (2) the other side has either agreed to the order, failed to respond after five days, or indicated that they object to the proposed order and will submit their own competing order.
- Applies to
- Hearing schedule request email
A request for a 30-minute-or-longer hearing must be emailed to the court with all sides copied, a case-identifying subject line, and the completed first three columns of the scheduling chart in the email body.
Contact the court by email at divisionL@fljud13.org (copying all sides). In the subject line, include an abbreviated style using the last name of the first plaintiff and the first defendant and the case number: SMITH/JONES 19-CA-012345. Complete the first three columns of this chart and paste it in the body of the e-mail request:
- Applies to
- Hearing schedule confirmation email
After agreeing on a hearing time, the parties must complete the fourth scheduling-chart column and resend the chart to the court by email.
When the parties select the most agreeable time, complete the fourth column and re-paste the chart into an e-mail to the court.
- Applies to
- Cross notice of hearing
A cross-notice request must be emailed to the court and accompanied by a filed cross notice stating the date, time, document number, and “TIME PERMITTING.”
To seek permission to cross-notice a motion, send an e-mail to DivisionL@fljud13.org and file a cross notice of hearing with hearing date, time and document number: Cross notice of hearing: Aug 20 9 30 (123); the body of the notice of hearing should state “TIME PERMITTING”
- Applies to
- Motion
The Court will not entertain oral motions; parties must move formally to obtain relief.
The Court is not inclined to entertain OralMotions. Parties must properly motion the Court for relief any sought
- Applies to
- Proposed order
A proposed order must be associated with the case in JAWS, and rejection-notice recipients must be selected.
Parties must ensure they are associated tothe case in JAWS and have selected recipients for rejection Notices.
- Applies to
- Cover letter
The cover letter for an agreed proposed order must remind the court of the hearing date and that the order was agreed upon by the parties.
Please include a reminder of thedate of the hearing in the cover letter, and if the Order is agreed to bytheparties.
- Applies to
- Pre adjudicatory conference order
Counsel must be prepared with the information required for the court to complete the pre-adjudicatory conference order.
Counsel for parties must be prepared with the required information for theCourt to properly complete the order.
- Applies to
- Motion
The Court will not entertain oral motions; parties must formally move for any requested relief.
The Court is not inclined to entertain OralMotions. Parties must properly motion the Court for any relief sought.
- Applies to
- Remote appearance request
A party seeking a remote appearance must establish good cause.
Remote Appearance Procedure: The court maintains a hybrid virtual courtroom, allowing parties to appear either in person or remotely, as provided by Florida Rule of General Practice and Judicial Administration 2.530. Due to the pace and volume of the proceedings in criminal courts, good cause must be established in order to appear remotely
- Applies to
- Notice of hearing
A Notice of Hearing must include the Court's Zoom login information.
Please include the Court’s Zoom log-in information on Notice of Hearing.
Matters requiring 15 minutes or less must generally be scheduled through JAWS, subject to stated exceptions.
All matters requiring 15 minutes or less of hearing time must be scheduled through JAWS, unless time sensitive or special circumstances exist.
- Applies to
- Proposed order
The submitting party must consult all parties and make a genuine, good-faith effort to agree on the proposed order's language.
The party charged with submitting the order must consult with all parties prior to submission of the proposed order to the Court. Parties must make a genuine, good faith effort to agree on the language of the proposed order.
- Applies to
- Proposed order
A competing-order email may briefly explain the proposed form but may not include additional legal argument.
The email may briefly describe why the party’s proposed form is correct, but additional legal argument is prohibited.
- Applies to
- Proposed order
A proposed order granting agreed or jointly sought relief should begin with the words “Agreed Order” in the caption.
Proposed orders on agreed relief or relief sought jointly by the parties should begin with “Agreed Order” in the caption.
The trial-scheduling request must identify the desired trial month, after which the Judicial Assistant supplies available pretrial and trial dates.
The parties shall submit the desired trial month, and the judicial assistance (JA) will provide dates for the final pretrial hearing and the date of week for either the jury trial or non-jury trial.
- Must include
- notice of electronic filing
Attorneys and self-represented litigants must update their registered electronic-service email information using Form 2.603 whenever the email account changes.
It is the responsibility of attorneys and self-represented litigants to update their contact information using Form 2.603 any time there is a change in the e-mail account registered for electronic service.
- Applies to
- Notice of hearing
A Notice of Hearing must be filed for every hearing scheduled before the court, sufficiently in advance to provide reasonable notice.
The Court requires that a Notice of Hearing be filed for all hearings scheduled before the court. The notice shall be filed a reasonable amount of time for notice prior to the scheduled hearing.
- Applies to
- Notice of hearing
A hearing notice must identify the motion, underlying filing and docket number, hearing date and time, location, evidentiary status, and court-reporter status.
The hearing notice must include the following in addition to what the applicable law, including rules and administrative orders, requires: The title of the motion to be heard The date the underlying motion was filed and docket number, if available The time and date of the scheduled hearing The hearing location, including courtroom # Whether the hearing is evidentiary Whether a court reporter has been reserved for the hearing
- Applies to
- Notice of hearing
Every notice of hearing must include the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
All notices of hearing must contain the ADA notification required by Florida Rule of General Practice and Judicial Administration 2.540.
- Applies to
- Proposed order
An agreed proposed continuance order should state the rescheduled CMC hearing date and time.
Any agreed proposed order of continuance should include the CMC rescheduled hearing date and time.
- Applies to
- Notice of cmc hearing
A Notice of CMC Hearing must state that the conference will address obtaining hearing time.
Please include in the Notice of CMC Hearing that the nature of the CMC is to discuss obtained hearing time.
- Applies to
- Remote appearance
The remotely appearing individual must have all exhibits that may be referenced at the hearing, and the appearing party or calling party is responsible for ensuring this.
It is the responsibility of the party who is appearing remotely, or the responsibility of the party who is calling the remote witness to ensure that the individual appearing remotely has any and all exhibits that may be referenced at the hearing.
- Applies to
- Proposed order
The Judicial Assistant will forward competing orders to the judge after receiving both orders or a cover letter identifying objections to portions of the proposed order.
which will be forwarded to the Judge upon receipt of both proposed competing Orders or with a cover letter indicating the objections to portions of the proposed order.
- Applies to
- Relevant filings
Division forms must be used for all relevant filings.
Usage: Division forms must be used for all relevant filings.
- Applies to
- Relevant filings
Division forms must be used for all relevant filings.
Usage: Division forms must be used for all relevant filings.
- Applies to
- Notice of hearing
The court may cancel a unilaterally set hearing without notice if the notice does not describe efforts to agree on a hearing date.
Unilaterally set hearings that do not describe efforts to agree on a hearing date may be cancelled by the court without notice.
- Applies to
- Notice of hearing
When agreed additional motions fit within the allotted hearing time, an amended notice of hearing may be filed after clearance from the judicial assistant.
If the parties agree to add certain motion(s) to a hearing and the additional motion(s) will not exceed the time already allotted, the party should file an amended notice of hearing after clearing the addition with the judicial assistant.
- Applies to
- Exhibits
Each exhibit must be labeled as Petitioner/Plaintiff 1 or Respondent/Defendant 1.
Exhibits must be labeled in the following format: “Petitioner/Plaintiff 1” or “Respondent/Defendant 1.”
- Applies to
- Notice of hearing
The court may cancel a unilaterally set hearing without notice if the notice does not describe efforts to agree on a hearing date.
Unilaterally set hearings that do not describe efforts to agree on a hearing date may be cancelled by the court without notice.
- Applies to
- Notice of hearing
When agreed additional motions fit within the allotted hearing time, an amended notice of hearing may be filed after clearance from the judicial assistant.
If the parties agree to add certain motion(s) to a hearing and the additional motion(s) will not exceed the time already allotted, the party should file an amended notice of hearing after clearing the addition with the judicial assistant.
- Applies to
- Exhibits
Each exhibit must be labeled as Petitioner/Plaintiff 1 or Respondent/Defendant 1.
Exhibits must be labeled in the following format: “Petitioner/Plaintiff 1” or “Respondent/Defendant 1.”
- Applies to
- Hearing request
- Must include
- case number
A request for a hearing exceeding one hour must identify the case number and name, matter title, filing date, document index number, evidentiary or non-evidentiary hearing type, and requested duration.
You must include the following information: Case Number Case Name Title of the motion or matter for hearing Date that the motion or matter for hearing was filed The document index number, see the Clerk’s Hover System: https://hover.hillsclerk.com/html/home.html. Indicate whether the motion or matter needs an evidentiary hearing or a non-evidentiary hearing Amount of time requested
- Applies to
- Notice of hearing
Every notice of hearing must state the matter title, filing date and docket number, reserved hearing time, court-reporter status and contact information, and whether the hearing is in-person or remote, including remote instructions and the Court’s Zoom number when applicable.
In all notices of hearing, please include the following: The title of the matter to be heard The date filed and the docket number The amount of time reserved for the hearing Whether a court reporter has been ordered, and the court reporter’s name and contact information Whether the hearing is in-person or remote and any necessary instructions for a remote hearing. The Court’s Zoom number is 940 0409 4230. No password required.
- Applies to
- Proposed order
The submission must include addressed, prepaid envelopes for each party entitled to receive a copy of the order.
Please also include addressed envelopes with postage for each party due to receive a copy of the order.
- Applies to
- Proposed order
The submission must include addressed, prepaid envelopes for each party entitled to receive a copy of the order.
Please also include addressed envelopes with postage for each party due to receive a copy of the order.
- Applies to
- Hearing trial notebook
Zoom hearing and trial materials must include a table of contents and corresponding document tabs.
Please organize the notebooks and documents with a table of contents with corresponding tabs displaying the documents.
- Applies to
- Hearing trial notebook
Zoom hearing and trial materials must include a table of contents and corresponding document tabs.
Please organize the notebooks and documents with a table of contents with corresponding tabs displaying the documents.
- Applies to
- Exhibits
Exhibits must be labeled as State’s Exhibit 1 or Defendant’s Exhibit 1.
Exhibits must be labeled in the following format: State’s Exhibit 1 or Defendant’s Exhibit 1.
- Applies to
- Proposed order
A proposed agreed order may be uploaded through the Florida ePortal only as a PDF, with a cover letter, after selecting Circuit Civil Division O.
A proposed agreed Order, along with a cover letter, can be uploaded, only as a PDF, for Judge Ward’s review and consideration through the Florida ePortal. Be sure Circuit Civil Division O is selected.
- Applies to
- Order
The State must approve every order before it is submitted to the court for signature.
All Orders shall be approved by the State prior to submitting to the Court for signature.
- Applies to
- Motion response
The written opposition must identify all lenient case law the non-moving party intends to rely upon.
This shall include all relent case law the non-moving party intends to rely on.
- Applies to
- Jury instructions
All proposed jury instructions and verdict forms must comply with the Florida Bar's Standard Jury Instructions and verdict forms.
All jury instructions and verdict forms shall comply with the Standard Jury Instructions and verdict forms located on the Florida Bar website.
- Applies to
- Jury instructions
A proposed instruction or verdict form that departs from the Florida Bar form must be marked as modified and include an appropriate citation of authority.
To the extent that any proposed instruction or verdict form deviates from the forms contained in the Florida bar website, the proposed instruction or verdict form shall be clearly denoted as a “modified” jury instruction or verdict form, with appropriate citation of authority.
- Applies to
- Jury instructions and verdict forms
Proposed jury instructions and verdict forms must comply with Florida Bar standard forms, and any deviation must be clearly labeled as modified and supported by an appropriate citation of authority.
All jury instructions and verdict forms shall comply with the Standard Jury Instructions and verdict forms located on the Florida Bar website. To the extent that any proposed instruction or verdict form deviates from the forms contained in the Florida Bar website, the proposed instruction or verdict form shall be clearly denoted as a “modified” jury instruction or verdict form, with appropriate citation of authority.
- Applies to
- Witness list
Before voir dire, each attorney must provide the Court and opposing counsel with a witness list containing full names and applicable professional designations, preferably in call order, and provide extra copies to the clerk and bailiff.
Prior to the start of voir dire, each attorney shall provide the Court, opposing counsel, with a list of all witnesses expected to be called, listing the full names of the witness and any professional designation applicable to that witness (e.g. M.D.), preferably, in the numerical order in which they are to be called. Please make an extra copy for the clerk and the bailiff.
- Applies to
- Exhibit list
Exhibits must be sufficiently described for identification, and in civil cases all exhibits must be pre-marked with the permanent exhibit tag or stamp prescribed by the Clerk's office.
The exhibits must be sufficiently described for identification. Additionally, in civil cases, all exhibits shall be pre-marked with a permanent exhibit tag or stamp as prescribed by the Clerk’s office.
- Applies to
- Exhibit index
Each side must provide an index or table listing proposed exhibit names and descriptions, whether the evidence is agreed or stipulated, and blank spaces for the Court to mark admission or denial during the hearing.
Each side is to provide an index or table containing the names/ description of the proposed exhibits to be considered; and should specifically include whether the evidence is agreed upon/stipulated to and blank areas for the Court to indicated whether it has been admitted or not during the hearing.
- Applies to
- Filed document
- Must include
- case number
The case number must appear on every document filed.
Be sure include the case number on each document filed.
- Applies to
- Filed document
- Must include
- case number
The case number must appear on every document filed.
Be sure include the case number on each document filed.
- Applies to
- Notice of filings
A notice of filings that includes cases without a memorandum may not be considered by the court.
Notice of Filings that simply include various cases, without a memorandum, may not be considered by the court.
- Applies to
- Agreed motion
The title of an agreed motion must include the words “agree” or “unopposed,” as appropriate to the stipulation.
Agreed Motions: If Parties agree to the relief sought in a motion, the title must include “agree” “unopposed” if stipulated as appropriate.
- Applies to
- Notice of filings
A notice of filings that includes cases without a memorandum may not be considered by the court.
Notice of Filings that simply include various cases, without a memorandum, may not be considered by the court.
- Applies to
- Agreed motion
The title of an agreed motion must include the words “agree” or “unopposed,” as appropriate to the stipulation.
Agreed Motions: If Parties agree to the relief sought in a motion, the title must include “agree” “unopposed” if stipulated as appropriate.
- Applies to
- Notice of hearing
- Must include
- page count
A Notice of Hearing must identify the document, filing date, and any response's corresponding document information.
Notices of Hearing must include the document name, document number, the date of filing, and any responses with the correlating document name, document number and date of filing.
- Applies to
- Exhibit list
Each exhibit listed for trial must be described sufficiently for identification.
The exhibits must be sufficiently described for identification.
- Applies to
- Witness list
Before voir dire, each attorney must provide the court and opposing counsel a witness list with full names and professional designations, plus an extra copy for the clerk and bailiff.
Prior to the start of voir dire, each attorney shall provide the Court, opposing counsel, with a list of all witnesses expected to be called, listing the full names of the witness and any professional designation applicable to that witness (e.g. M.D.), preferably, in the numerical order in which they are to be called. Please make an extra copy for the clerk and the bailiff.
- Applies to
- Notice of hearing
- Must include
- page count
A Notice of Hearing must identify the document, filing date, and any response's corresponding document information.
Notices of Hearing must include the document name, document number, the date of filing, and any responses with the correlating document name, document number and date of filing.
- Applies to
- Exhibit list
Each exhibit listed for trial must be described sufficiently for identification.
The exhibits must be sufficiently described for identification.
- Applies to
- Witness list
Before voir dire, each attorney must provide the court and opposing counsel a witness list with full names and professional designations, plus an extra copy for the clerk and bailiff.
Prior to the start of voir dire, each attorney shall provide the Court, opposing counsel, with a list of all witnesses expected to be called, listing the full names of the witness and any professional designation applicable to that witness (e.g. M.D.), preferably, in the numerical order in which they are to be called. Please make an extra copy for the clerk and the bailiff.
- Applies to
- Emergency motion
- Must include
- body
An emergency motion should include the opposing party’s email address(es) and phone number(s).
If a party or counsel files an “emergency” motion, the contact information for the opposing party should be included, including email address(es) and phone number(s).
- Applies to
- Court date request
A request for a court date must identify the case number and defendant’s name in its subject line.
Please include the case number and defendant’s name in the subject line when requesting a court date.
- Applies to
- Scheduling email
- Must include
- caption, case number
Scheduling emails must include the defendant’s name and case number in the subject line to avoid delayed responses.
Please put the Defendant’s name and case number in the subject line. Failure to do so will result in a delay in response.
- Applies to
- Division forms
Division forms must be used for every filing to which they apply.
Division forms must be used for all relevant filings.
- Applies to
- Remote appearance motion
Evidentiary hearings lasting at least 30 minutes are in person unless a party obtains permission to appear remotely.
All evidentiary hearings set for thirty (30) minutes or more will be held in-person. Either party may file a motion to appear remotely.
- Applies to
- Previously filed document
Copies of previously filed documents must show the clerk's filing number on the first page.
If a Party chooses to submit copies of pleadings or other documents that have previously been filed with the Clerk’s office, only copies of such filed documents (with the Clerk’s filing number on the first page and the date and time of filing inscribed on each page thereafter) should be submitted to the Court
- Applies to
- Agreed order
A proposed order involving agreed or jointly sought relief must begin with the words “Agreed Order” in the caption.
Agreed orders: Proposed orders on agreed relief or relief sought jointly by the parties should begin with “Agreed Order” in the caption.
- Applies to
- Agreed order
The first paragraph of an agreed order must state the parties’ agreement to the relief and identify the docket entry number supporting that relief.
The first paragraph of the order must state that the parties agree to the relief afforded by the order, and it must identify the docket entry number of the stipulation or motion providing the basis for the relief E.g. (DN #).
- Applies to
- Proposed order
Proposed agreed orders must begin with the words “Agreed Order” in the caption, and their first paragraph must identify the parties' agreement and the filing supporting the relief.
Proposed orders on agreed relief or jointly requested relief should begin with “Agreed Order” in the caption. The first paragraph must state that the parties agree to the relief and identify the stipulation, motion, or other filing providing the basis for the relief.
- Applies to
- Proposed order
Proposed agreed orders must begin with the words “Agreed Order” in the caption, and their first paragraph must identify the parties' agreement and the filing supporting the relief.
Proposed orders on agreed relief or jointly requested relief should begin with “Agreed Order” in the caption. The first paragraph must state that the parties agree to the relief and identify the stipulation, motion, or other filing providing the basis for the relief.
- Applies to
- Motion
If asked, the requesting party must be prepared to file a motion explaining why the requested hearing duration is necessary.
Be prepared, if asked to do so, to file a motion explaining why your hearing will require the amount of time you have requested.
- Applies to
- Exhibits
Each exhibit should be labeled for access and real-time submission, with numbered labels preferred over letters.
Another important tip: remember to label each exhibit for easy access and submission to the clerk in real time. Some suggested labels are “Petitioner’s Exhibit 1” or “Respondent’s Exhibit 2.” Prefer numbers to letters.
- Applies to
- Proposed order
A party objecting to a proposed order should immediately submit a competing order with a cover letter identifying the objections.
If a party thinks that the proposed order does not accurately state the court’s ruling or otherwise objects to the order, that party should submit a competing order immediately with a cover letter identifying the objections to the proposed order.
- Applies to
- Proposed order
A stipulated order must identify itself as stipulated in the title or body.
Stipulated orders must be reflected as such in the title or body of the proposed order.
- Applies to
- Disputed proposed order
A disputed proposed order must be accompanied by a cover letter identifying the parties' disagreement.
If the parties are in disagreement, the proposed order must be accompanied by a cover letter containing a statement identifying any disagreement of the parties as to the proposed order.
- Applies to
- Order
An order resulting from a hearing must state the hearing date in its opening paragraph and should not be uploaded more than two days before the hearing.
Every Order that is uploaded to e-portal as a result of a hearing MUST include the date of the hearing in the opening paragraph of the Order and SHOULD NOT be uploaded more than 2 days before the hearing.
- Applies to
- Order
An order resulting from a hearing must state the hearing date in its opening paragraph and should not be uploaded more than two days before the hearing.
Every Order that is uploaded to e-portal as a result of a hearing MUST include the date of the hearing in the opening paragraph of the Order and SHOULD NOT be uploaded more than 2 days before the hearing.
- Applies to
- Notice of cancelation
A party canceling a hearing must promptly file a Notice of Cancelation and provide a copy to the Judicial Assistant.
Parties canceling a hearing must file a Notice of Cancelation as soon as possible, and copy the Court’s Judicial Assistant.
- Applies to
- Notice of cancelation
A party canceling a hearing must promptly file a Notice of Cancelation and provide a copy to the Judicial Assistant.
Parties canceling a hearing must file a Notice of Cancelation as soon as possible, and copy the Court’s Judicial Assistant.
- Applies to
- Exhibits
Exhibit binders and documents must include a table of contents with corresponding tabs.
Please also organize the binders/documents with a “Table of Contents” with corresponding tabs displaying the documents.
- Applies to
- Conference request
Any request for a case management conference or status conference must state why the conference is necessary.
• Requirements: Any request for a CMC or status conference must articulate the reasons for the necessity of the conference.
- Applies to
- Proposed order
Before uploading the agreed continuance order to the E-Portal, all associated parties' email addresses must be listed in JAWS under Associated Parties.
Before uploading to E-Portal, please ensure that the email of all parties associated with the case is listed on JAWS under “Associated Parties”.
- Applies to
- Post judgment matter
When ordered by the court, post-judgment matters must be mediated before scheduling.
All post-judgment matters MUST be mediated prior to the scheduling if ordered by the Court.
- Applies to
- Proposed order
An agreed proposed order must include a cover letter stating the hearing date, motion docket number, transmission to the opposing party, any objection, any absence of response, and the transmission date.
All Proposed Order should include a cover letter containing explanatory information, specifically: when the issue that is the subject of the proposed order was heard, the docket number of the motion, if the proposed order was provided to the opposing party, if an objection was received, if no response was received, and when the proposed order was provided to the opposing party.
- Applies to
- Pretrial conference requirements
Failure to file the required pretrial documents may result in cancellation of the pretrial conference and trial.
Failure to file these required documents may result in cancellation of the PTC and Trial.
- Applies to
- Exhibits
Exhibit binders and documents must include a table of contents with corresponding tabs.
Please also organize the binders/documents with a “Table of Contents” with corresponding tabs displaying the documents.
- Applies to
- Conference request
Any request for a case management conference or status conference must state why the conference is necessary.
• Requirements: Any request for a CMC or status conference must articulate the reasons for the necessity of the conference.
- Applies to
- Proposed order
Before uploading the agreed continuance order to the E-Portal, all associated parties' email addresses must be listed in JAWS under Associated Parties.
Before uploading to E-Portal, please ensure that the email of all parties associated with the case is listed on JAWS under “Associated Parties”.
- Applies to
- Post judgment matter
When ordered by the court, post-judgment matters must be mediated before scheduling.
All post-judgment matters MUST be mediated prior to the scheduling if ordered by the Court.
- Applies to
- Proposed order
An agreed proposed order must include a cover letter stating the hearing date, motion docket number, transmission to the opposing party, any objection, any absence of response, and the transmission date.
All Proposed Order should include a cover letter containing explanatory information, specifically: when the issue that is the subject of the proposed order was heard, the docket number of the motion, if the proposed order was provided to the opposing party, if an objection was received, if no response was received, and when the proposed order was provided to the opposing party.
- Applies to
- Pretrial conference requirements
Failure to file the required pretrial documents may result in cancellation of the pretrial conference and trial.
Failure to file these required documents may result in cancellation of the PTC and Trial.
- Applies to
- Email to judicial office
The subject line of communications to the judicial office must identify the case number, case name, and relevant matter.
The subject line must contain the case number, case name, and relevant matter
- Applies to
- Proposed order
Specific titles such as “order granting” or “order denying” are preferred over the generic phrase “order on.”
Phrasing such as "order granting. .. " or "order denying. .. " is preferred over "order on
- Applies to
- Notice of hearing
A CMC may be scheduled during the UMC docket or a Daily 15 session, and the hearing description should state “Case Management Conference.”
Case Management Conferences (CMC) may be scheduled during the UMC docket or during one of the “Daily 15” hearing sessions. Parties should include “Case Management Conference” under the hearing description.
- Applies to
- Agreed motion
For an agreed motion, the parties may submit a proposed order instead of requesting a hearing.
If the Parties agree, a proposed order may be submitted in lieu of a hearing.
- Applies to
- Agreed motion
For an agreed motion, the parties may submit a proposed order instead of requesting a hearing.
If the Parties agree, a proposed order may be submitted in lieu of a hearing.
- Applies to
- Email communication
Communications to the Judicial Office should identify the case number and case name in the subject line.
All communication with the Judicial Office should include case number and case name in the subject line.
What must be included with exhibits filings in Thirteenth Judicial Circuit of Florida, Hillsborough County?
The rule requires caption, judge name, page count, word count, case number, ai disclosure, proposed order, certificate of service, local rule certificate, certificate of conference, notice of electronic filing, exhibit list, legal argument, table of contents, statement of facts, and table of authorities. The party introducing digital evidence must arrange to show it in court during the trial or hearing.
What must be included with pretrial order filings in Thirteenth Judicial Circuit of Florida, Hillsborough County?
The rule identifies required filing content or certificates. In-person attendance at the pretrial conference is mandatory.
What must be included with eligible cases for destruction listing filings in Thirteenth Judicial Circuit of Florida, Hillsborough County?
The rule identifies required filing content or certificates. The public destruction listing must notify the public that objections to destruction must be filed in writing with the clerk.
What must be included with clerk affidavit filings in Thirteenth Judicial Circuit of Florida, Hillsborough County?
The rule identifies required filing content or certificates. After the 30-day posting period expires, the clerk must file an affidavit confirming that the eligible-cases listing was publicly posted.
What must be included with hearing notice affidavit filings in Thirteenth Judicial Circuit of Florida, Hillsborough County?
The rule identifies required filing content or certificates. After the 10-day posting period for the hearing notice expires, the clerk must file an affidavit confirming that the notice was publicly posted.
What must be included with discovery motion filings in Thirteenth Judicial Circuit of Florida, Hillsborough County?
The rule requires certificate of conference. A motion to compel discovery must include the Rule 1.380 good-faith conference certification or it will be denied.
Related categories
Back to all rules for this courtPage & Word Limits
Maximum page counts and word limits for motions, briefs, and other filings by judge.
Courtesy Copy Requirements
When and how to deliver courtesy copies to chambers, including triggers, timing, and formatting.
Electronic Filing Rules
Electronic filing requirements, permitted filing channels, EFSP portals, and exceptions.
Filing Timing and Cure Windows
Filing cutoffs, deemed-filed rules, rejection handling, cure periods, and outage procedures.